June 20, 2011

Minutes of the Regular Meeting of the Council of the Township of Coleman held at the Council Chambers, 937907 Marsh Bay Road, Coleman Township, Ontario on Monday, June 20th, 2011 at 5:30 P.M.

There were present: Mayor: D. Cleroux

Councillors: S. Cote

C. Marcella

L. Perry

P. Tresidder

Works Foreman: D. Dufresne

Clerk-Treasurer: C. Bigelow

Deputation: Larry Wiwchar – Coleman Water Distribution System

Carolyn Chevrier – Coleman Water Distribution System

Mark Montgomery – Private Plowing

Randy Phippen – recycling

Present: Don Adshead, Amy &Ray Lemoine, Al Marcella, Doug McLeod, George Legault, K. Stromquist, Randy Gervais, Nathalie Goudreault, Ron Beeson, Gary Bigelow, Wendy Adshead, Jim Patrick, Bud Berry, E. Foley, Dale Woods, Paul Pinkerton, Edith Alberta, Harold Alberta, Sylvia Siemens, Lucille Larkin, Gloria Neill, Jackie Matheson, A. E. Smith, Al Smith, Ken Buffam, Georgette Saxton, Kent Saxton, Kathy Hakola, Dennis Hakola, Jackie Murphy, Tammy, Jackie & Rony Ramsay, Curtis Phippen.

Motion 11-06-20 MOVED BY Pat Tresidder and SECONDED BY Cathy Marcella:

BE IT RESOLVED THAT the minutes of the following Council Meetings be adopted as distributed: Regular Meeting – June 6, 2011

Special Meeting – June 15, 2011 Carried.

 

Motion 11-06-21 MOVED BY Susan Cote and SECONDED BY Pat Tresidder:

BE IT RESOLVED THAT the General Accounts in the amount of $91,176.70 be passed and paid.

Carried.

Conflict of Interest – Councillor Perry with matters dealing with The Voice

– Councillor Tresidder with matters dealing with The Coleman Water

Distribution System

Deputations:

Works Foreman advised he is satisfied with work done by Mr. Mark Montgomery on the access to his property on Loon Lake Road North with regards to Private Plowing.

Mr. Wiwchar was in attendance to get some clarification regarding the financial process regarding the Coleman Water Distribution System upgrades. In his opinion, the non water users are opposed to providing any money towards the project. He advised the information provided to date is misleading and he requests another public meeting so that Council could explain the process. Mayor Cleroux advised the debate is now over, but Council is gathering information from the municipal lawyer, the Ministry of Municipal Affairs and Housing and residents before making a final decision.

Mrs. Carolyn Chevrier was in attendance to voice her objection to the message being passed around over the weekend requesting that Council table their decision. She again reiterated that previous council did not consult with Water Users before proceeding with upgrading the lines. The Township has helped others and she feels Water Users should be assisted as well. There is no financial assistance available through CMHC or the RRAP programs. Perhaps, Water Users should annex with the Town of Cobalt. Council prepared a good business plan for the funding but not for the Water Users.

Committee Reports:

Public Works:

– Works Foreman Dufresne advised Caldwell Sand and Gravel have begun work on Carriere Road.

– Mr. Dufresne is meeting with Northern Tel rep to discuss the relocation of the pole on Carriere Road and the installation of a telephone line on Ferguson Road.

– The flag poles have arrived and will be delivered to Bass Lake Park.

Finance:

Motion 11-06-22 MOVED BY Cathy Marcella and SECONDED BY Susan Cote:

BE IT RESOLVED THAT the 2011 budget be approved as presented – 0% increase in tax.

2011 Revenues $2,146,823.

2011 Expenses $2,127,692.

Surplus $ 19,131. Carried

Government Liaison:

– Mayor Cleroux advised Jay Aspen would like to meet with Council in the Fall.

Coleman Water Distribution System:

Councillor Perry’s statement:

“The object of the water project was to replace and upgrade the 100 year old lines for the residents that are hooked up to our water pipes…because they were leaking treated water into the ground…and look what we have done!

I have watched over the past months and have heard things spoken that were hurtful…mean…and out and out lies. I have watched as things became twisted, sugar coated and embelished.

With your permission I would like to clarify a few items that have caused me concern.

1. In the 7 1/2 years that I have been a part of this Council…Council had been applying for grants to fund the water project. Some residents that are/were on the system attended Council meetings on a regular basis encouraging and assisting Council in their quest to secure funding so that we could replace the lines. These residents included Doug McLeod, Carolyn Chevrier, Bill Sutton, Gary Bigelow, Cathy Marcella and more. The community of water users were very much involved in the entire process.

2. Your past Council DID have a plan… and that was evident in the 2 separate applications that included a business plan. If your council had not had a plan the grant money would never have been approved. Think about that! Your past Council lobbied for a 4 million dollar grant…and got it. Colleen Belanger, Ron Beeson, Albert Chitaroni and Pat Tresidder deserve credit not public criticism by residents who have benefited from their hard work.

3. It was always the intent and part of the plan to add more users to the lines so that the costs would go down for the 49 users and this was one of the reason that the past Council was trying to have the Cobalt Water Act repealed…so that we could do just that…sell and develop properties along the new water lines. It does not look like this will ever happen now as The Township has agreed in principle to not issue building permits in the area.

4. We have the best damn fire department in the area and thanks to the foresight of Joe Tresidder a former fire chief…as far as I know, we are the only department that is Superior Tanker Shuttle Accredited in this area. This means that our department has the same flow capacity fighting a fire in the Refinery Townsite as it would at a house on Short St. with a fire hydrant sitting in front of it. Why do we need to pay for the water lines to get better fire protection? We don’t. We already have the best. By the way anyone that hasn’t already done so should go to the Township’s website and download the letter from the Fire Marshal’s office…I personally saved just under $300.00 on my fire insurance because of that letter.

The bottom line is this: without the twists and turns…49 water users were told at 2 public meetings…several open meetings…and a letter sent directly to their homes that they were responsible for approximately $8,200 – per property 10% of the 4 mil. It was never the intent for non-users to subsidize users.

I agree that the Municipality should assume a small portion around 10%, so tonight we will introduce a motion to do just that.”

Councillor Perry presented two “Notices of Motion” which will be presented at the next regular meeting of council on July 4th, 2011:

Number 1

WHEREAS the Coleman Water Distribution System Project cost are as follow:

Municipal Capital Cost of Project $402,672.00

Less Road Resurface Cos $17,425.00

Total Water Project $385,247.00

AND WHEREAS Council passed a resolution 11-06-05 on June 6th that placed the non users of the water system in an unfair position;

AND WHEREAS the decision goes against the original agreement with the Federal and Provincial government who provided funding for the project as it is advisable to have regard to future funding options for the Township;

AND WHEREAS this resolution goes against the recommendations of the Municipal Act and the Walkerton inquiry reports which clearly state that those who benefit from a service should pay for the service:

AND WHEREAS this agreement goes against the original plan of the past council

AND WHEREAS this decision is in conflict with the Charter of Rights and Freedom and the Ontario Human Rights Code;

BE IT RESOLVED THAT Motion 11-06-05 be revoked.

Number 2

WHEREAS the Coleman Water Distribution System Project cost are as follows:

Municipal Capital Cost of Project $402,672.00

Less Road Resurface Costs $17,425.00

Total Water Project $385,247.00

BE IT RESOLVED THAT Council The Corporation of the Township of Coleman approves Proposal # 2: 49 Water Users will pay for 85% of total infrastructure costs based on estimated usage Per Month $69.22

Per Year (10 Years) $830.59

1-Time charge $6,678.57

Mr. Gary Bigelow advised, in future, he wants to be notified prior to his name being mentioned

Bass Lake Park

Council Perry advised

– Students have been hired for the summer

– Mr. Novosel will be notified to remove the sign at the top portion of the park.

Economic

Councillor Cote advised

– the Earlton Airport is still short $32,300. and usage continues to drop.

Mr. Bud Berry requested permission to make a statement regarding financial assistance for legal matter. Mayor Cleroux advised him to put his statement in writing for the next meeting.

Motion 11-06-23 MOVED BY Susan Cote and SECONDED BY Pat Tresidder:

BE IT RESOLVED THAT By-Law No. 11-18 being a by-law of the Township of Coleman to regulate the keeping of animals and the registration of dogs be read a first and second time.

Carried.

Motion 11-06-24 MOVED BY Pat Tresidder and SECONDED BY Susan Cote:

BE IT RESOLVED THAT By-Law No. 11-18 be read a third and final time and be passed and enacted. Carried.

Motion 11-06-25 MOVED BY Lois Perry and SECONDED BY Cathy Marcella:

BE IT RESOLVED THAT By-Law No. 11-14 being a by-law respecting construction, demolition and change of use permits and inspections be read a first and second time. Carried.

Motion 11-06-26 MOVED BY Lois Perry and SECONDED BY Cathy Marcella:

BE IT RESOLVED THAT By-Law No. 11-14 be read a third and final time and be passed and enacted. Carried.

Motion 11-06-27 MOVED BY Pat Tresidder and SECONDED BY Cathy Marcella:

BE IT RESOLVED THAT By-Law No. 11-17 being a by-law to provide for the adoption of tax rates and to further provide for penalty and interest in default of payment thereof for 2011 to adopt the current estimates for the year 2011, and set a cu-off date he frozen assessment listing be read a first and second time. Carried.

Motion 11-06-28 MOVED BY Pat Tresidder and SECONDED BY Cathy Marcella:

BE IT RESOLVED THAT By-Law No. 11-17 be read a third and final time and be passed and enacted.

Coleman Fire Department

Chief Laitinen advised

– The Highway 11B clean up was done on June 7th

– The Fire Department responded to a call on Portage Bay Road on June 9th – tree on a hydro line,

to a Mutual Aid call on June 12th and a bonfire by an abandoned house on June 16th which was extinguished.

– Chief Laitinen will bring 3 trucks to Cobalt on Canada Day.

– The MTO rate for attending Motor Vehicle Accidents is $410.00 per hour.

Motion 11-06-29 MOVED BY Lois Perry and SECONDED BY Cathy Marcella:

BE IT RESOLVED THAT Severance Application B3-11 (Colleen Belanger) be approved. Carried.

Motion 11-06-30 MOVED BY Susan Cote and SECONDED BY Pat Tresidder:

BE IT RESOLVED THAT Miller Paving Northern be hired to apply the double surface treatment to the following roads: Marsh Bay Road – 12,200 m2 $68,320.00

Portage Bay Road (11B to 11) – 7,320 m2 $40,992.00

Townsite Road – 3,050 m2 $17,392.00

TOTAL $126,392.00

Carried.

Matters tabled to the next regular meeting:

Township of South Frontenac – Diversion Rates

Cobalt Library Board Appointment – Mrs. Anita Koza

Latchford Dam resolution

Agreements – Ontario Northland

Union Gas

Mayor Cleroux reviewed the following correspondence:

– The Smytty MemorialScramble – request for donation denied.

– KidSport – Timiskaming Canadian Tire Jumpstart – request for donation denied.

Motion 11-06-31 MOVED BY Susan Cote and SECONDED BY Pat Tresidder:

BE IT RESOLVED THAT the Council of The Corporation of the Township of Coleman approve the Hall Rental policy and agreement. Carried.

Motion 11-06-32 MOVED BY Pat Tresidder and SECONDED BY Cathy Marcella:

BE IT RESOLVED THAT the Clerk-Treasurer be authorized to purchase a ad in the Voice regarding the Bikers’ Reunion in the amount of $100.00. Carried.

 

Motion 11-06-33 MOVED BY Cathy Marcella and SECONDED BY Pat Tresidder:

BE IT RESOLVED THAT the Clerk-Treasurer be authorized to purchase a portable wireless

PA System with FM Tuner and USB – cost $1,199.00 plus tax. Carried.

 

Southern Ontario Library Service has allocated $2,120.00 to the Township of Coleman. This grant will be forwarded to the Cobalt Public Library which provides library services to our residents.

Correspondence received from AECOM regarding a Notification of Study Commencement for Highway 11 Rehabilitation from the Town of Latchford northerly to the Highway 11B intersection was reviewed. Mayor Cleroux advised he would like Council to participate in the process with respect to the turn off from Refinery Townsite Road. The Clerk-Treasurer will request that the Township of Coleman be added to their mailing list.

Councillor Marcella will prepare a submission for playground equipment for the DTSSAB – SAR Funding .

Correspondence received from Mr. Bob Aubin, Ministry of Natural Resources, regarding Water Levels on the Montreal River was reviewed. Mr. Berry advised the Marsh Bay Conservation Association is now getting more information regarding the dam, correction of problems and notifications of any work coming up on the dam prior to the work beginning. The Association will continue to pursue this so that communication continues with them and the Township of Coleman.

Mr. Randy Phippen was in attendance to make a presentation regarding Recycling. He advised Phippen Waste Management has been collecting cardboard and paper for 12 years and are now expanding their business to include the collection of all recyclable materials. He listed the benefits of recycling for a community and proposed to include the Township of Coleman in their project. He will provide a quote at a later date.

Mayor Cleroux thanked Mr. Phippen for providing this information.

Correspondence:

– Bob Aubin, MNR – Water Levels on the Montreal River

– Alsheimer Society Timmins Procupine District – Grand Opening

– United Nations Framework Convention on Climate Change

– MFOA – bulletin

– Public Services Health & Safety Association

– DTSSAB – minutes

– FCM – Breaking News

– MNDM&F – TDF applications

– Chamber of Commerce – JR Printing

– Auction

Motion 11-06-34 MOVED BY Pat Tresidder and SECONDED BY Susan Cote:

BE IT RESOLVED THAT this meeting do now adjourn.

GENERAL ACCOUNTS

22845 Don Laitinen 1,500.00

22846 Don Laitinen 40.50

22847 Martin Cook 54.00

22848 AMCTO-Zone 8 50.00

22849 NorthernTel 413.61

22850 Union Gas 363.22

22851 St. Patrick School 75.00

22852 SMC Diggers 200.00

22853 Logan Belanger 86.83

22854 Timmins Kenworth 27,220.21

22855 Lois Perry 345.18

22856 Kenneth Jones 50.00

22857 Void 0.00

22858 NorthernTel 516.23

22859 Hydro One 1,093.58

22860 Annex Publishing 93.40

22861 Dianne Desormeaux 387.50

22862 Steven Novocell 1,250.00

22863 Tina O’Reilly 24.00

22864 Petty Cash 70.57

22865 Cobalt Public School 75.00

22866 Don Laitinen 200.00

22867 Accuracy Environmental 118.65

22868 Acklands 65.36

22869 Ag Nor 102.51

22870 A.J. Stone 1,327.85

22871 Arnstein Ind. Equip Ltd. 23.47

22872 Benson 130.97

Continued (7)

22873 Bluewave 403.95

22874 CIBC 1,164.18

22875 City of Timmins 155.68

22876 Claire Bigelow 596.42

22877 Cote’s Pole Line 321.37

22878 Dianne Desormeaux 28.23

22879 Dist Tim Social Services Ad Bd 14,954.87

22880 Ebert Welding 11.05

22881 Electronic North 830.32

22882 Fortier Beverages 13.00

22883 Grand & Toy 733.17

22884 Gabbani Courier Service 79.90

22885 Grant Home Hardware 308.42

22886 Hite Services 452.00

22887 Home Improvement 93.68

22888 Hydro One 1,081.97

22889 Inservus Management Systems 69.25

22890 Kemp Pirie 3,075.03

22891 Linde 72.54

22892 Marks Work Wearhouse 286.75

22893 Miller Minerals 2,239.54

22894 Minister of Finance 2,638.00

22895 Munisoft 108.32

22896 NorthTel 206.89

22897 North Cobalt Flea Market 86.61

22898 Nortrax 471.50

22899 #1 Auto Supplies 246.27

22900 OMERS 2,527.80

22901 Ontera 22.61

22902 Orkin 67.80

22903 Phippen Waste Management 180.01

22904 Prism Publishing 110.74

22905 Receiver General 6,841.82

22906 Red Stallion 31.18

22907 Reliance Home Comfort 44.05

22908 Rene’s Garage 163.79

22909 Rona 94.91

22910 Royal Tire 2,476.59

22911 Sirius Benefit Plans 3,389.26

22912 Temiskaming Speaker 822.76

22913 TIME Limited 21.19

22914 Timiskaming Health Unit 6,127.00

22915 Town of Cobalt 334.30

22916 Wayne’s Garage 631.28

22917 WSIB 683.06

TOTAL $71176.70

__________________________________ _______________________________________

CLERK-TREASURER MAYOR