June 18, 2012

Minutes of the Regular Meeting of the Council of the Township of Coleman held at the Council Chambers, 937907 Marsh Bay Road, Coleman Township, Ontario on Monday, June 18th, 2012 at 6:00 P.M.

There were present: Mayor: D. Cleroux

Councillors: S. Cote

C. Marcella

L. Perry

P. Tresidder

Acting Works Foreman: B. Bigelow

Clerk-Treasurer: C. Bigelow

Deputation: Michael Morin – Gillies Depot Road

Present: Gary Bigelow, Jim Patrick, Jill Koza, Dennis Kelly

ADOPTION OF THE AGENDA

Motion 12-06-21 MOVED BY Lois Perry and SECONDED BY Cathy Marcella:

BE IT RESOLVED THAT Council approves the agenda for the regular meeting of June 18th, 2012 as presented: Carried.

DECLARATION OF CONFLICT OR PECUNIARY INTEREST

Councillor Perry declared a conflict with matters dealing with The Voice.

ADOPTION OF THE MINUTES

Motion 12-06-22 MOVED BY Cathy Marcella and SECONDED BY Lois Perry :

BE IT RESOLVED THAT the minutes of the following Council Meetings be adopted as distributed: Regular Meeting – June 4, 2012

Special Meeting – June 12, 2012 Carried.

ACCOUNTS

Motion 12-06-23 MOVED BY Pat Tresidder and SECONDED BY Susan Cote:

BE IT RESOLVED THAT the General Account in the amount of $23,682.61 be passed and paid.

Carried.

DEPUTATION

Mr. Mike Morin was in attendance to request that Gillies Depot Road be re-routed. Mr. Morin presented his request and expanded on his reasons for the proposal. Mr. Morin is very concerned for the safety of his four children and visitors when crossing the road to reach the beach. The road is such that traffic approaching his residence is not visible and although the driver adheres to the 40 km/hr speed limit, he feels that his children are at risk.

Council agreed to consider his request. Mr. Bigelow will visit the site and report his findings to Council.

Continued (2)

STAFF REPORTS

The Clerk-Treasurer presented her report.

1. A funeral policy is required – the Clerk-Treasurer to provide Council with the present policy.

2. A bicycle stand and Lifeguard Chair are required at Bass Lake Park. The Clerk-Treasurer to investigate the possibility of grants for this equipment.

3. The Clerk-Treasurer advised municipalities need to have a plan that sets out energy conservation plans, energy demand management measures and intended use of alternative energy sources for July 1st, 2014.

4. The Mud Lake sign is not in place to identify the lake but the road for residences located on this road

5. Council decided not to proceed with the noise by-law.

6. Council will review the Pesticide by-law provided.

Motion 12-06-24 MOVED BY Lois Perry and SECONDED BY Pat Tresidder:

BE IT RESOLVED THAT Council approves the administration report submitted by the Clerk-Treasurer, as presented: Carried.

BUSINESS ARISING FROM THE MIN UTES

1. Cobalt Water Act Agreement

Council reviewed the Notice provided by the Municipal Lawyer regarding the Cobalt Water Act agreement – Council requested that “and restricting the issuance of building permits” be added to the notice. The Clerk-Treasurer will advise Mr. Kemp.

2. Highway 11 upgrades

Mayor Cleroux updated Council regarding the upgrades to Highway 11. Refinery Townsite residents will be re-routed to Marsh Bay Road during the repairs.

3. Mrs. Sylvia Siemens – Fire Bans guidelines

Council reviewed Mrs. Siemens’ letter concerning Fire Bans in the Township of Coleman. The Clerk-Treasurer read a letter provided by Chief Laitinen. Council supported Chief Laitinen’s recommendation that in the interest of the well being and safety of Coleman Township, any FIRE BANS imposed will apply to all residences and campground

4. University Headframe – proposal – This matter deferred to the next regular meeting.

5. Kitchen Counter closure – The Clerk-Treasurer to request a quote for “California Shutters”.

6. Topsoil removal by-law review

Council decided to remain with the present Pits and Quarry by-law and not proceed with a topsoil removal by-law.

7. Municipal Roads – resurfacing

The Clerk-Treasurer reported on a meeting Mr. Britt Herd, Miller Paving, regarding the surface treatment of Coleman municipal roads. Mr. Herd will re-work his proposal. Council will then proceed with the proposed 2012 road improvements.

Continued (3)

BUSINESS ARISING FROM THE MINUTES continued

8. Hydro One – Carriere Road Extension

Council reviewed Hydro One’s agreement for the Carriere Road Extension. The Clerk-Treasurer to request a quote from Cote’s Pole Line.

NEW BUSINESS

Conferences – EAC meeting – June 21st, 2012

Temagami-Cobalt Corridor – June 27th, 2012

Twp of Evanturel – 2nd Annual “Blast from the Past”

St. Cyr & Associates – 13th Golf Tournament

Chlorine Safety & Fall Protection Rescue from Heights Training

North Easter Ontario Mayor’s Summit

Northern Ontario Heritage Party Meeting

Resolutions

Motion 12-06-25 MOVED BY Cathy Marcella and SECONDED BY Lois Perry:

BE IT RESOLVED THAT the following wages be increased:

Waste Site Attendant $15.00/hr

Cleaning $14.00/hr Carried

Council reviewed the following resolutions and requests for donations:

Regional Municipality of Halton – Influenza immunization program

The Smytty Memorial Scramble

Town of Minto – Source Water Protection Program

Town of Cobalt – Accreditation

Motion 12-06-26 MOVED BY Cathy Marcella and SECONDED BY Pat Tresidder:

BE IT RESOLVED THAT Council approve the quote for Service from NSF International Strategic Registrations for the Accreditation Program for Operating Authorities in the amount of $6,800.00 plus travel expenses to be shared between the Town of Cobalt, the Town of Latchford and the Township of Coleman. Carried.

Prism – Bikers’ Reunion

Motion 12-06-27 MOVED BY Cathy Marcella and SECONDED BY Susan Cote:

BE IT RESOLVED THAT the Clerk-Treasurer be authorized to purchase an ad in The Voice for the Biker’s Reunion in the amount of $49.00. Carried.

Council reviewed the following correspondence:

1. City of Temiskaming Shores – Draft Official Plan

Terms of Reference – Waste Management Capacity

2. Municipality of Clarington regarding their correspondence with respect to the movement of commercial fill.

3. Town of Kapuskasing’s Solar Project

Continued (4)

NEW BUSINESS continued

4. Temiskaming Municipal Building Association – A Part Time employee has been hired to assist the Chief Building Official during the Summer months.

5. Mayor Cleroux read correspondence from FCM

The Supreme Court of Canada ruled that the Government of Canada must pay its PILTs as citizens and businesses must pay their property taxes.

COMMITTEE REPORTS

Finance

Councillor Marcella presented the May Financial Committee Report.

Tourism & Recreation

Councillor Perry advised Bass Lake Park is looking great. She wanted to publicly thank Mr. Ron Beeson for the work he is doing repairing, replacing and painting the cabins. Ms. Gagnon and Ms. Giroux are also doing a great job running the park and assisting with the repairs. A suggestion was put forward to name the cabins. The map provided by Ms. Gagnon will be placed on the website.

CORRESPONDENCE

– Dibrina Sure – Client News Bulletin

– AMO – Watch File

– DTSSAB – minutes

– Steele Industrial Supplies Inc. – open house

– One on One Printing – grand opening

– Municipal Equipment – resource guide

IN CAMERA (CLOSED) SESSION

Motion 12-06-28 MOVED BY Lois Perry and SECONDED BY Cathy Marcella:

WHEREAS Section 239(2) states that a meeting or part of a meeting may be closed to the public if the subject matter being considered is:

(a) personal matters about an identifiable individual, including municipal or local board employees;

BE IT RESOLVED THAT Council agrees to reconvene in closed session at 8:00 p.m. to discuss the following matter: Clean Yard by-law Carried.

Motion 12-06-29 MOVED BY Susan Cote and SECONDED BY Pat Tresidder:

BE IT RESOLVED THAT Council agrees to reconvene in open session at 8:25 p.m. without a report. Carried.

Motion 12-06-30 MOVED BY Lois Perry and SECONDED BY Cathy Marcella:

BE IT RESOLVED THAT the following be hired for the Coleman Recreation and Swim Program as swim instructor and lifeguard: Jake Ryan Carried.

ADJOURNMENT

Motion 12-06-31 MOVED BY Pat Tresidder and SECONDED BY Susan Cote:

BE IT RESOLVED THAT this meeting do now adjourn. Carried.

Continued (5)

GENERAL ACCOUNTS

23767 VOID – increase perry cash 0.00

23768 Petty Cash 178.16

23769 Canada Post 748.62

23770 Dianne Desormeaux 507.78

23771 A & B Digital Printing 694.15

23772 Accuracy Environmental 39.55

23773 Acklands Inc 177.72

23774 Carolyn Chevrier 750.00

23775 CIBC 372.65

23776 City of Timmins 155.68

23777 CJTT 200.58

23778 Claire Bigelow 379.93

23779 Dam Depot 73.38

23780 Devost’s Valumart 95.43

23781 Don Laitinen 175.00

23782 Fisher’s Regalia 624.10

23783 Gabe’s Auto Inc 18.71

23784 Grant Fuels Inc. 2446.82

23785 H2O on the Go 31.00

23786 Hydro One 266.68

23788 Lakeview Signs 316.40

23789 Linde Canada Ltd. 72.54

23790 Minister of Finance 3,754.00

23791 Municipal Service Provider 400.00

23792 Northern Tel Mobility 250.64

23793 Nortern Terraflora 107.35

23794 Northern Tel 646.07

23795 Nortrax 188.37

23796 Owl Life 302.93

23797 Pete’s Small Engines 43.29

23798 Phippen Waste Management 135.95

23799 Red Stallion 42.83

23800 Regional Maple Leaf 280.24

23801 Ronald Beeson 31.63

23802 Rona Ontario 869.29

23803 Services Spyro-Pro 125.32

23804 Staples 144.64

23805 Strongco Equipment 21.11

23806 Superior Propane 317.54

23807 Temiskaming Speaker 274.21

23808 Toromont Industries Ltd. 5,533.93

23809 TSC Stores 554.71

23810 Wayne’s Garage 653.00

TOTAL $23,682.61

_____________________________________ ____________________________________

CLERK-TREASURER MAYOR