Minutes – Draft Only REGULAR MEETING MINUTES June 16, 2014 _____________________________________________________________________________
Minutes of the Regular Meeting of the Council of the Township of Coleman held at the Council Chambers, 937907 Marsh Bay Road, Coleman Township, Ontario on Monday, June 16th, 2014 at 6:00 P.M.
There were present: Mayor: D. Cleroux
Councillors: S. Cote
Clerk-Treasurer: C. Bigelow
By-Law Officer: K. Jones
Deputation: Jim Patrick, Paul Bogart.
ADOPTION OF THE AGENDA
Motion 14-06-13 MOVED BY Lois Perry and SECONDED BY Cathy Marcella:
BE IT RESOLVED THAT Council approves the agenda for the regular meeting of June 16th, 2014 as presented – Addition – Meeting with Clinic Carried.
DECLARATION OF CONFLICT OR PECUNIARY INTEREST
Councillor Perry with matters dealing with Prism Publishing and The Voice
ADOPTION OF THE MIN UTES
Motion 14-06-14 MOVED BY Cathy Marcella and SECONDED BY Lois Perry:
BE IT RESOLVED THAT the minutes of the following Council Meetings be adopted as distributed: Regular Meeting – June 2, 2014 Carried.
Motion 14-06-15 MOVED BY Lisa Neil and SECONDED BY Cathy Marcella:
BE IT RESOLVED THAT THE General Accounts in the amount of $20,452.35 be passed and paid. Carried.
Ms. Belinda Beairsto was in attendance to update Council regarding the progress being made with Tourist Camps regarding recycling at their locations. Ms. Beairsto was very positive with cooperation she had received from the Tourist Camp Owners.
Ms. Beairsto will visit Bass Lake Park and discuss recycling with Ms. Milroy and Works Foreman, Mr. Brian Bigelow. Beverage and food containers will be targeted initially. Signage on the containers will be required to begin the process.
A discussion was held regarding a receptacle at the landfill site. Various container were proposed – Council agreed that a garden shed could be used to begin with. The Waste Management Board will be closing at the end of the year and a container might be obtained from them at that time. Minutes – Draft Only REGULAR MEETING MINUTES June 16, 2014 _____________________________________________________________________________
The Clerk-Treasurer reported on the NEOnet – GIS Project – Kick Off Meeting.
The Township of Coleman is in a good position at this time. The Township of Coleman and the Town of Latchford will join to hire a person to complete the document scanning.
Temiskaming Nordic Ski Trail – Council approved Mt. Storey’s request to widen the road 200 M in front of the chalet, East of the Access Road – this work to be performed at their expense.
Food Bank – Claire Bigelow and Emilie Mercier have volunteered to manage the Food Bank. Quarterly meetings will be held in the Council Chambers.
Ontario Northland – Marsh Bay Crossing repair
The repair of the Public Crossing at Mile 97.81 Temagami Subdivision Marsh Bay Road is being done – cost to the municipality – estimated $12,347.99 (plus HST) – this cost will be invoiced in 2015.
Jason Leis and Bruce Leis called to thank Council for upgrading the Ferguson Road.
Council approved to reimburse Mr. Don Revoy’s Bass Lake Fees for six months.
PACCAR – Council approved final payment in the amount $62,287.86
The regular meeting and garbage pick up will be re-scheduled to July 2nd
Motion 14-06-16 MOVED BY Lois Perry and SECONDED BY Cathy Marcella:
BE IT RESOLVED THAT Council approves the Administration Report submitted by the Clerk-Treasurer, as presented: Carried.
Councillor Cote reported that
– 2 Volunteers have resigned – one moved and the other due to family commitments
2 other Volunteers have been removed due to lack of attendance
– Highway Clean up will be held June 19th, 2014.
– Volunteers Fighters Peter Nadeau and Bob Hearn will be contacted during the day should it be required.
– Enquired if there are fines for false fire alarms – will review the By-Law.
BUSINESS ARISING FROM THE MINUTES
– Regulation 438/97 – Municipal Investment
Deferred to the next regular meeting.
– Minimum Tax review
Councillor Neil will review the Municipal Act. Minutes – Draft Only Continued (3) REGULAR MEETING MINUTES June 16, 2014 _____________________________________________________________________________
BUSINESS ARISING FROM THE MINUTES continued
– Ontario Northland – Non-Disclosure Agreement
Motion 14-06-17 MOVED BY Lisa Neil and SECONDED BY Cathy Marcella:
BE IT RESOLVED THAT Christine Gagnon and Claire Bigelow be authorized to sign the Non-Disclosure Agreement on behalf of the Township of Coleman with Ontario Northland. Carried.
– Coleman Parcels review
Motion 14-06-19 MOVED BY Lois Perry and SECONDED BY Cathy Marcella:
BE IT RESOLVED THAT the Clerk-Treasurer be authorized to order a survey of the Portage Bay Parcels for the quoted price of $5,000.00 + HST. Carried.
– Burdock Problem
Agnico-Eagle Mines Limited have advised that the Township is not to initiate any work before they respond to our request to enter on their property.
– Diesel/Oil Tanks
The Clerk-Treasurer to request more information regarding the Diesel/Oil Tanks specs and installation.
– Latchford Dam Project – Memorandum of Understanding
Motion 14-06-18 MOVED BY Susan Cote and SECONDED BY Lisa Neil:
BE IT RESOLVED THAT Mayor Dan Cleroux be authorized to sign the Latchford Dam Project Memorandum of Understanding on behalf of the Township of Coleman.
Conferences – Multicultural Centre Visit – June 29th
TNO Service Excellence Workshops – update
– The Voice – National Camping Month – request for ad denied
– Prism Publishing – Biker’s Reunion – request for ad denied
The Clerk-Treasurer to request a sign from Phippen’s in the amount of $500.00 in support of the Biker’s Reunion.
Timiskaming Health Unit – Public Bathing Beach Monitoring – The Timiskaming Helath Unit will monitor Bass Lake Beach water quality again this year.
Councillor Marcella submitted a report on the meeting with Dr. Gretchen Roedde for Council information.
– Coleman Municipal Policies Minutes – Draft Only REGULAR MEETING MINUTES June 16, 2014 _____________________________________________________________________________
NEW BUSINESS continued
Motion 14-06-20 MOVED BY Cathy Marcella and SECONDED BY Lois Perry
BE IT RESOLVED THAT the Council of The Corporation of the Township of Coleman approved the attached Municipal Policies, Employee Handbook Policies and Health & Safety Policies.
Township of Coleman Municipal Policies
Employee Performance Evaluation Form
Employee Travel Policy
Equal Opportunity Policy
Health & Safety Policy
Hours of Work Policy
Human Resource Definition Policy
Jury & Witness Duty Policy
Pregnancy, Parental & Adoption Policy
Remuneration & Travel Policy (Council)
Safety & Clothing Allowance Policy
Service & Recognition Policy
Sick Leave Policy
Smoke Free Policy
Statutory & Civic Holiday Policy
Temporary Lay Off Policy
Training, Maintaining & Development Policy
Employee Travel Expense Remittance Form
Use of Personal Vehicle Policy
Vision Care Policy
Voting Leave Policy
Employee Handbook Policies
Bereavement, Compassionate & Donation Policy
Classification & Wage Rate Policy
Code of Conduct Policy
Contract of Employment Document
Dispute Resolution Policy
Elected Officials Ipad Policy
Employee Feedback Policy
Employee Performance Evaluation Policy
Health & Safety Policies
Return To Work Policy
Workplace Inspection Policy Carried.
The Clerk-Treasurer presented the May Financial Report. Minutes – Draft Only REGULAR MEETING MINUTES June 16, 2014 _____________________________________________________________________________
– MNR – Bear Management Pilot Program
– ACT Canada – newsletter
– AMCTO- Municipal Monitor, update
– AMO – Watch File
– Autovision – Spring Edition
– Brian Mergelas – e-news
– Cleantech Canada – newsletter
– CUI – Update
– Environmental Events – update
– Graham Zeisner – newsletter
– HazMat – update
– Icompass – news
– Lancaster House – headlines, issue
– Ontario Tire Stewardship – news
– Ontario Trails – e-news
– Recycling – update, news
– Water Environmental Geosciences Ltd – ad
– The Weekly Detour – newsletter
– Uniongas – notice of application
– CADC Magazine
– Influential Women of Northern Ontario
– SB&D – magazine
IN CAMERA (CLOSED) SESSION
Motion 14-06-21 MOVED BY Susan Cote and SECONDED BY Lisa Neil:
WHEREAS Section 239(2) states that a meeting or part of a meeting may be closed
to the public if the subject matter being considered is:
(a) personal matters about an identifiable individual, including municipal or local
(b) advice that is subject to solicitor-client privilege, including communications necessary for that purpose;
BE IT RESOLVED THAT Council agrees to reconvene in closed session at 7:50 p.m.
to discuss the following matter: Clean Yard By-Law
Matters dealing with private residents
Sharp Lake Park Carried.
Motion 14-06-22 MOVED BY Lois Perry and SECONDED BY Cathy Marcella:
BE IT RESOLVED THAT Council agrees to reconvene in open session at 9:00 p.m. without a report. Carried.
Motion 14-06-23 MOVED BY Lida Neil and SECONDED BY Lois Perry:
BE IT RESOLVED THAT Council approves the By-Law Officer’s Report submitted by Mr. Ken Jones, as presented: Carried.
Mayor Cleroux will discuss signage with Works Foreman, Brian Bigelow – some 911 signs and other signs throughout the municipality need attention.
Councillor Perry advised the “Take the Lake Tour” signs have been ordered. Minutes – Draft Only REGULAR MEETING MINUTES June 16, 2014 _____________________________________________________________________________
Motion 14-06-24 MOVED BY Cathy Marcella and SECONDED BY Lisa Neil:
BE IT RESOLVED THAT this meeting do now adjourn. Carried.
25606 – Incorrect Venter 0
25607 – Cheque damaged 0
25608 – Sudbury Aviation Ltd 4,446.58
25609 – Jennifer Milroy 1,250.00
25610 – Hydro One 2,575.69
25611 – Clover Valley Contracting 1,328.03
25612 – Accuracy Environmental 39.55
25613 – Bartlett’s Auto Electric 126.24
25614 – Bluewave Elergy 263.20
25615 – CGIS centre 796.65
25616 – City of Timmins 301.79
25617 – Gabbani Courier Service 32.50
25618 – H2O on the Go 62.00
25619 – Home Hardware Building Centre 128.79
25620 – Hydro One 184.71
25621 – J.L. Richards & Associates 1,239.89
25622 – Kemp Pirie 349.09
25623 – Lakeview Signs 282.50
25624 – Linde Canada Ltd. 91.75
25625 – Minister of Finance 50.00
25626 – Munisoft 226.00
25627 – North Cobalt Flea Market 909.90
25628 – #1 Auto Supplies 7.22
25629 – Phippen Waste Management 300.02
25630 – Superior Propane 55.37
25631 – Temiskaming Speaker 688.75
25632 – Temiskaming Office Pro 197.95
25633 – Township of Coleman 2,259.40
25634 – TSC Stores 129.24
25635 – Uniongas 539.54
25636 – Voided
25637 – Wayne’s Garage 1,590.00