June 15, 2015

REGULAR MEETING MINUTES June 15, 2015 _____________________________________________ ________________________________

Minutes of the Regular Meeting of the Council of the Township of Coleman held at the Council Chambers, 937907 Marsh Bay Road, Coleman Township, Ontario on Monday, June 15th, 2015 at 6:00 P.M.

There were present: Mayor: D. Cleroux

Councillors: S. Cote

K. Laffrenier

C. Marcella

L. Perry

Works Foreman: B. Bigelow

Clerk-Treasurer: C. Bigelow

By-Law Officer: K. Jones

Fire Chief: D. Laitinen

Deputation: Julie Buffam – Ontario Northland

Anita Koza – Library Board

ADOPTION OF THE AGENDA

Motion 15-06-01 MOVED BY Lois Perry and SECONDED BY Cathy Marcella:

BE IT RESOLVED THAT Council approves the agenda for the regular meeting of June 15th, 2015 as presented: Addition to Closed Session – Ontario Northland Carried.

DECLARATION OF CONFLICT OR PECUNIARY INTEREST

Councillor Perry with matters dealing with Temiskaming Printing/Pins

ADOPTION OF THE MIN UTES

Motion 15-06-02 MOVED BY Cathy Marcella and SECONDED BY Lois Perry:

BE IT RESOLVED THAT the minutes of the following Council Meetings be adopted as distributed: Special Meeting – May 25, 2015 Carried.

ACCOUNTS

Motion 15-06-03 MOVED BY Susan Cote and SECONDED BY Lois Perry :

BE IT RESOLVED THAT THE General Accounts in the amount of $45,711.65 be passed and paid.Carried.

Motion 15-06-04 MOVED BY Lois Perry and SECONDED BY Susan Cote:

BE IT RESOLVED THAT THE Payroll in the amount of $36,969.44 for the month of May 2015 be passed and paid. . Carried.

DEPUTATION

Ms. Anita Koza was in attendance to update Council with respect to the Cobalt Library matters.

– Agnico-Eagle Mines donated money to the Town of Cobalt which will benefit the Cobalt Library.

– The Library will be re-named the “Paul Penna Library”.

– The Poetry Contest was a success again this year.

– As a result of the break-in, a computer and window have been replaced at the Library. Mayor Cleroux thanked Ms. Koza for her report. REGULAR MEETING MINUTES June 15, 2015 _____________________________________________ ________________________________

– An ad has been advertised to replace the librarian – interviews will be conducted shortly.

Mayor Cleroux thanked Ms. Koza for her report.

Continued (2)

IN CAMERA (CLOSED) SESSION

Motion 15-06-05 MOVED BY Cathy Marcella and SECONDED BY Lois Perry:

WHEREAS Section 239(2) states that a meeting or part of a meeting may be closed to the public if the subject matter being considered is:

(a) personal matters about an identifiable individual, including municipal or local board employees;

(b) advice that is subject to solicitor-client privilege, including communications necessary for that purpose;

BE IT RESOLVED THAT Council agrees to reconvene in closed session at 6:15 p.m. to discuss the following matter: By-Law Enforcement Report

Sharp Lake Park Carried.

Motion 15-06-06 MOVED BY Susan Cote and SECONDED BY Cathy Marcella:

BE IT RESOLVED THAT Council agrees to reconvene in open session at 6:45 p.m. without a report. Carried.

STAFF REPORTS

Works Department

– Foreman Brian Bigelow advised that, in order to re-align Girl Guide Road, Mr. Yvan Lafond would have to approve the relocation as the road crosses his property.

– Mr. Bigelow requested permission to rent Mr. Del Cole’s chipper @ $20.00/hr as he brushes municipal roads.

– A meeting is scheduled with Mr. Britt Herd for June 22nd, at 10:00 a.m. to review the municipal road upgrade program and discuss the use of crusher chips during the Winter months.

Motion 15-06-07 MOVED BY Susan Cote and SECONDED BY Ken Laffrenier:

BE IT RESOLVED THAT Council approves the Works Department Report submitted by Mr. Brian Bigelow, as presented: Carried.

Administration

– The Temiskaming Nordic Ski Club is completing the widening of Access Road.

– Complaints were received regarding garbage in a garage and water in the basement of a M104 residence – The clerk-Treasurer to advise Hydro One. – A Refinery Resident is concerned with the feeding of wildlife. REGULAR MEETING MINUTES June 15, 2015 _____________________________________________ ________________________________

– Ms. Janet Gore expressed her opposition to the distance of Clear Lake Road Upgrade.

– Mr. Paul Bogart voiced his concerns with the Trans Canada Pipeline resolution, the Waste Site expansion and stated that material from mine sites should be buried on their property.

– A Refinery Resident is concerned with the feeding of wildlife.

– Council review the survey of the Crown Land purchase in the Sharpe Lake Area.

Motion 15-06-08 MOVED BY Lois Perry and SECONDED BY Ken Laffrenier:

BE IT RESOLVED THAT Council approves the Administration Report submitted by the Clerk-Treasurer, as presented: Carried.

Motion 15-06-09 MOVED BY Susan Cote and SECONDED BY Cathy Marcella:

BE IT RESOLVED THAT Council approves the By-Law Officer’s Report submitted by Mr. Ken Jones, as presented: Carried.

Fire Department

– Lighting in the Fire Department will be inspected and repaired.

– Quotes will be requested for spectacle kits for the SEBA masks for Volunteer Firefighters who required prescription glasses.

Continued (3)

BUSINESS ARISING FROM THE MINUTES

Federal Gas Tax –

– The Clerk-Treasurer will order the sign required for the Gas Tax grant.

BUSINESS ARISING FROM THE MINUTES continued

Township Pins

– The purchase of Township pins is deferred.

Natural Gas Expansion Opportunities 2015

– Council reviewed correspondence received regarding natural gas expansion opportunities 2015 and Uniongas gas main inquiry.

Clerk Position Ad

– minor changes were made to the Clerk position ad. The ad will be advertised in The Speaker, on the AMCTO website and Coleman’s website. Conferences REGULAR MEETING MINUTES June 15, 2015 _____________________________________________ ________________________________

NEW BUSINESS

Conferences

– Bicycle Friendly Community Workshop

– Diligence in Drinking Water Operations

Motions

– Official Review

Motion 15-06-10 MOVED BY Lois Perry and SECONDED BY Ken Laffrenier:

BE IT RESOLVED THAT the Council of the Corporation of Coleman Township hereby directs the Clerk-Treasurer to engage the services of J.L. Richards & Associates Limited to undertake the review and update to the Township’s Official Plan, as per their proposal dated December 18, 2014. Tabled

MOVED BY Lois Perry and SECONDED BY Sue Cote

BE IT RESOLVED THAT the Official Plan Review motion be tabled.

– Township of Greater Madawaska – Hydro Rate Increase

Reviewed by Council – previously supported.

– Keep Hydro Public

Motion 15-06-11 MOVED BY Lois Perry and SECONDED BY Ken Laffrenier:

WHEREAS the public electricity system in Ontario is a critical asset to the economy and vital to the living standard and well-being of all Ontarians;

AND WHEREAS it is essential that Ontarians maintain public control and public decision-making with respect to electricity;

AND WHEREAS experience in other jurisdictions shows that privatization typically means consumers pay more for electricity;

AND WHEREAS a privatized Hydro One will no longer be subject to scrutiny by the Auditor Continued (4) REGULAR MEETING MINUTES June 15, 2015 _____________________________________________ ________________________________

General, the Ombudsman, the Financial Accountability Officer, or the Integrity Commission, and will no longer be required to provide information or services to citizens under the Freedom of Information and Protection of Privacy Act, the Public Sector Salary Disclosure Act, or the French Language Services Act;

Continued (4)

NEW BUSINESS continued

AND WHEREAS our public electricity system currently generates hundreds of millions of dollars in revenue for the provincial government every year to help pay for public services we all depend on;

AND WHEREAS the sale of shares in Hydro One will provide a short-term financial gain for the province in exchange for a much larger long-term financial loss;

AND WHEREAS the provincial government has no mandate from voters to sell any part of Hydro One;

AND WHEREAS opinion polls show Ontarians oppose the privatization of Hydro One by a significant margin in every part of the province

THEREFORE BE IT RESOLVED THAT the Township of Coleman call on the provincial government to:

* Halt the sale of any part of Hydro One, and maintain Hydro One as a public asset for the benefit of all Ontarians;

* Strengthen Hydro One by investing in the next generation of workers and upgrading our electricity transmission infrastructure;

* Respect the autonomy and local decision-making powers of local distribution companies by not forcing these companies into mergers or sales;

AND BE IT FURTHER RESOLVED that the Township of Coleman communicate this resolution to the BE IT RESOLVED THAT the Clerk-Treasurer be authorized to pay the Township of Coleman annual contribution toward Temiskaming Transit in the amount of $2,500.00 to the City of Temiskaming Shores. REGULAR MEETING MINUTES June 15, 2015 _____________________________________________ ________________________________

Premier, with copies to the Minister of Finance, the Minister of Energy, Hon John Vantoff, MPP and the Association of Municipalities of Ontario

AND BE IT FURTHER RESOLVED that the Township of Coleman work through AMO to encourage other Ontario municipalities to express their opposition to the privatization of Hydro One.

Carried.

City of Temiskaming Shores – Temiskaming Transit

Motion 15-06-12 MOVED BY Cathy Marcella and SECONDED BY Susan Cote:

BE IT RESOLVED THAT the Clerk-Treasurer be authorized to pay the Township of Coleman annual contribution toward Temiskaming Transit in the amount of $2,500.00 to the City of Temiskaming Shores.

Council reviewed the following correspondence:

– Species at Risk – Planning Document

– Northern College – Scholarship Campaign

– Ministry of Transportation – Off-road vehicle use in Ontario

The Clerk-Treasurer to congratulate the Hon. John Vanthof for working so diligently on this matter.

– Minister Ted McMeekin – Municipal Conflict of Interest Act & Municipal Elections Act.

Copy of correspondence to be forwarded to Council.

COMMITTEE REPORTS

Bass Lake Committee

Councillor Lois Perry thanked Mayor Cleroux for the Engineer’s drawing for the construction of the slab for the Bass Lake Park Gazebo and Lifeguard Shack. Councillor Perry is meeting with Mr. O’Reilly, Miller Paving, to view the site.

Financial

Councillor Cathy Marcella present the May Financial Report. Continued (5) REGULAR MEETING MINUTES June 15, 2015 _____________________________________________ ________________________________

CORRESPONDENCE

– AMCTO – Municipal Minute, Legislative Express

– AMO – Next Ontario, Watch File, Social Media Training, One Investment Program, Conference

Policy Update, AMO Update

Continued (5)

CORRESPONDENCE continued

– Canadian Fitness and Lifestyle Research Institute – survey

– Cleantech Canada – new pipeline coating, update

– Cobalt Coleman Latchford & Area Food Bank – thank you

– Earlton-Timiskaming Regional Airport – minutes

– Fuels Safety

– Hicks Morley – Amendment to Workplace Laws

– iCompass – conference

– InfraCycle Fiscal Solutions – newsletter

– IPAC – newsletter

– JLT – newsletter

– Jamie Stuckless – Share the Road Newsletter

– Lancaster House – eAlert, newsletter, Award Winner Announced

– MPAC news

– Minister OSS – Seniors’ Month

– Minister – MAH – Accountability and Transparency Act, Municipal Elections Act

– Municipal World – June issue

– Ontario Good Roads Association – E-news

– Ontario Trails Council – member news

– Timiskaming Health Unit Board of Health – minutes, Audited Financial Statements

– WaterTAP Ontario – Canadian Water Summit

– Communities in Bloom – magazine

CONFIRMATORY BY-LAW

Motion 15-06-13 MOVED BY Lois Perry and SECONDED BY Ken Laffrenier: REGULAR MEETING MINUTES June 15, 2015 _____________________________________________ ________________________________

BE IT RESOLVED THAT By-Law No. 11-10 being a by-law to confirm certain proceedings of Council be read a first and second time. Carried.

Motion 15-06-14 MOVED BY Cathy Marcella and SECONDED BY Ken Laffrenier

BE IT RESOLVED THAT By-Law No. 11-10 be read a third and final time and be passed and enacted.Carried.

ADJOURNMENT

Motion 15-06-15 MOVED BY Ken Laffrenier and SECONDED BY Susan Cote:

BE IT RESOLVED THAT this meeting do now adjourn.Carried.

GENERAL ACCOUNTS

26433 Marianne Lamoureux160.00

26434 Wanda Paoletti 250.00

26435 A & B Digital Printing562.78

26436 Accuracy Environmental 203.40

26437 B & T Parts and Supplies 340.02

26438 Benson 28.81

26439 Bluewave Energy 179.39

26440 Cote’s Pole Line Inc.303.97

26441 Dist Tim Social Services 16,805.00

26442 ECO Logix 3,672.17

26443 Fire Safety Distributions Ctre 624.49

Continued (6)

GENERAL ACCOUNTS continued

26444 Gabbani Courier Service 16.81

26445 Grant Fules Inc. 548.65

26446 Grant Home Hardware Building 879.29

26447 Hydro One 35.51

26448 Hydro On 3,147.38

26449 J.L. Richards & Associates 355.95 26458 Petty Cash 166.92 REGULAR MEETING MINUTES June 15, 2015 _____________________________________________ ________________________________

26450 Kemp Pirie 4,710.91

26451 Linde Canada 96.50

26452 Miller Paving -Northern 393.35

26453 Minister of Finance 300.00

26454 Minister of Finance OPP 4,614.00

26455 North Cobalt Flea Market 255.19

26456 Ontario One Call 1.58

26457 Orkin PCO Services176.85

26458 Petty Cash 166.92

26459 Pete’s Small Engines102.91

26460 Phippen Waste Management 274.03

26461 PitneyWorks 585.28

26462 Prism Publishing 55.37

26463 Purolator Inc 5.72

26464 Red Stallion 47.35

26465 Rona Ontario 223.48

26466 Staples 33.90

26467 Superior Propane 55.37

26468 Techknowledgy Office Pro 231.55

26469 Temiskaming Speaker955.75

26470 Township of Coleman 2,503.00

26471 Tri-Town Automotive Inc. Supply 43.26

26472 TSC Stores 271.19

26473 Voided

26474 Wayne’s Garage 1,451.00

26475 Xerox Canada Ltd. 43.57

TOTAL $45,711.65

_____________________________________ ____________________________________

CLERK-TREASURER MAYOR