June 13, 2007

Minutes of the Regular Meeting of the Council of the Township of Coleman held at the Council Chambers, 937907 Marsh Bay Road, Coleman Township, Ontario on Wednesday, June 13th, 2007 at 5:00 P.M.

There were present: Mayor: C. Belanger

Councillors: R. Beeson

A. Chitaroni

L. Perry

P. Tresidder

Clerk-Treasurer: C. Bigelow

Works Foreman: D. Dufresne

Deputation: Ministry of Natural Resources – Don Farintosh and Pete Benz

Doug McLeod

Present Kurt Leopold and Margot Sawyer

Mr. Farintosh and Mr. Benz, Ministry of Natural Resources, were in attendance to address Council’s questions/concerns regarding various matters.

Crown Land Purchase – A discussion was held regarding the purchase of Crown Land on Highway 11, a process that has been going on for many years. In Council’s opinion the price mentioned for these lots is too high and the Ministry should take into account that a large portion of this land is unusable. The Clerk-Treasurer to request a meeting with Mr. Aubin to discuss this matter.

Trails in the Township of Coleman – Councillor Beeson advised that it is Council’s opinion that trails in the Township of Coleman should not be identified. The existing trails should be used by all residents. The Ministry of Natural Resources should not grant land use permits as access could be restricted on trail within the boundaries of the Township of Coleman.

Heritage Forest – Council is not in favour of Heritage Forest in the Township of Coleman.

Forestry/Tourism – Mr. Benz advised the Ministry of Natural Resources has started development of a new Forest Management Plan for Crown lands on the Unit (Temagami is a Crown Management Unit) which will be in place for ten years from 2009 to 2019. This plan is scheduled to come into force on April 1, 2009. The Ministry is requesting Tourist Operators to identify areas of concern which will be addressed during the two year planning process. Councillor Chitaroni advised Mr. Benz that the Township of Coleman should get a portion of the Crown’s share of stumpage fees from any cut on Crown Land within the Township of Coleman boundaries.

Relocation of a portion of Loon Lake Road – Council request permission to cross a small portion of Crown Land in order to relocate a portion of Loon Lake Road. Mr. Farintosh advised this request should be addressed to the Ministry of Natural Resources.

Crown Fuel Lots – Wood Lots – A discussion was held regarding a fuel wood lot on the South side of the Portage Bay Road. Council opposes granting any wood lot in the vicinity and permitting harvesting to the edge of the cleared road right of way. Councillor Chitaroni explained that, with any personal use permits, clean up will not be done after the wood has been taken and a mess will be left behind. It is Council’s opinion that, with personal use permits, enforcement will not be adequate. Mr. Farintosh advised he will review this matter with his supervisor and discuss this proposal with Council at a later date.

Mayor Belanger thanked Mr. Farintosh and Mr. Benz for attending the meeting and addressing Council’s concerns.

Continued (2)

Mr. Doug McLeod was in attendance to express his concern with Council’s donations to the Nordic Ski Club and the Fred Eaglesmith Great Northern Picnic every year. Mr. McLeod is asking why the Township of Coleman is sponsoring the Ski Club and not the Library, Arena and Curling and Golfing.

Council agreed to consider this matter.

Councillor Perry declared a Conflict of Interest with matters dealing with the Temiskaming Speaker.

Motion 07-06-01 MOVED BY Pat Tresidder and SECONDED BY A.Chitaroni:

BE IT RESOLVED THAT the minutes of the following Council Meetings be adopted as distributed: Regular Meeting – May 23, 2007 Special Meeting – None Carried.

Motion 07-06-02 MOVED BY Lois Perry and SECONDED BY Ron Beeson:

BE IT RESOLVED THAT the General Accounts in the amount of $157,036.00 and Payroll in the amount of $24,645.32 be passed and paid. Carried.

Motion 07-06-03 MOVED BY Ron Beeson and SECONDED BY A. Chitaroni:

BE IT RESOLVED THAT By-Law No. 07-14 being a by-law to authorize the execution of an agreement for COMRIF asset Management Program (AMP) Project to be read a first and second time.

Carried.

Motion 07-06-04 MOVED BY Pat Tresidder and SECONDED BY A. Chitaroni:

BE IT RESOLVED THAT By-Law No. 07-14 be read a third and final time and be passed and enacted. Carried.

Motion 07-06-05 MOVED BY Lois Perry and SECONDED BY Ron Beeson:

BE IT RESOLVED THAT By-Law No. 07-15 being a by-law to confirm certain proceedings of Council be read a first and second time. Carried.

Motion 07-06-06 MOVED BY Pat Tresidder and SECONDED BY Ron Beeson:

BE IT RESOLVED THAT By-Law No. 07-15 be read a third and final time and be passed and enacted. Carried.

The Clerk-Treasurer presented Council with notes from the Essentials of Municipal Fire Services seminar held May 31st, 2007.

Works Foreman, Daryl Dufresne, advised concerns with roads have been addressed – resurfacing and repairs from wash outs due to rain storms experienced recently. Mr. Dufresne will prepare a plan of action and Councillors Tresidder and Beeson will assist with the locations of leaks in the Coleman Water Distribution System.

The Clerk-Treasurer presented Council with a sample of a Code of Conduct, a report of the Proclamation of Bill 130 – Amendments to the Municipal Act, 2001 and a report on the Establishment of an Integrity Commissioner.

Motion 07-06-07 MOVED BY Pat Tresidder and SECONDED BY Lois Perry:

BE IT RESOLVED THAT: I hereby resolve that based on and in accordance with the Planning Act of Ontario and Municipal Act, that all land severances, subdivisions be first investigated by the Clerk-Treasurer, By-Law Officer, Building Inspector and if necessary Municipal Solicitor. This before Council gives final approval. This will provide fairness and protection to tax payers and Members of Council. Carried.

The Clerk-Treasurer presented Council with a report of the Public Sector Accounting Board Training held in Timmins on May 24th, 2007.

Council was provided with two job description for the By-Law Officer for their consideration.

Continued (3)

Councillors Perry and Beeson will attend the Official Launch of the Temiskaming International Plowing Match 2009 on Tuesday, June 26, 2007.

Mayor Belanger read correspondence received from Northern Ontario Heritage Fund advising the application for an Economic & Financial Opportunity Officer Internship is potentially eligible and will proceed for further review.

Council reviewed the preliminary drawings from E.T. Engineering Inc. for a vault addition. The vault construction will be tendered. The purchase of tables and chairs will be deferred to the next meeting.

Mayor Belanger read correspondence received from the Timiskaming Health Unit regarding Smoke Free Ontario Act – Smoking in a Workplace Vehicle. The Clerk-Treasurer to ask the Temiskaming Health Unit the name of the person or persons submitting these complaints.

Conferences –

Northeastern Ontario Municipal/Planning Authority Technical Workshop

2007 AMO Annual Conference – Heads of Council Training

Municipal Finance 101 Seminar

Introduction to Numerical Analysis for Geotechnical Problems

2007 Ontario Waste Minimization Awards

Canada’s Infrastructure Conference

Municipal Wind Energy Conference

Brownfield Training for Ontario Municipalities

Motion 07-06-08 MOVED BY Pat Tresidder and SECONDED BY A. Chitaroni:

BE IT RESOLVED THAT the Clerk-Treasurer be authorized to donate $75.00 to St. Patrick School for the Grade 8 graduation award ($25.00 for keeper trophy and $50.00 for the recipient) Carried.

Motion 07-06-09 MOVED BY Lois Perry and SECONDED BY Ron Beeson:

BE IT RESOLVED THAT the Clerk-Treasurer be authorized to donate $75.00 to Cobalt Public School for the Grade 8 graduation award ($25.00 for keeper trophy and $50.00 for the recipient)

Carried.

Motion 07-06-10 MOVED BY Ron Beeson and SECONDED BY A. Chitaroni:

BE IT RESOLVED THAT the Clerk-Treasurer be authorized to purchase an ad in the Temiskaming Speaker for the Emergency Preparedness Guide – $98.00. Carried.

Motion 07-06-11 MOVED BY Pat Tresidder and SECONDED BY A. Chitaroni:

BE IT RESOLVED THAT Severance Application B4/07 (Sam Klarreich) be approved. Carried.

Motion 07-06-12 MOVED BY Lois Perry and SECONDED BY Pat Tresidder

BE IT RESOLVED THAT the following students be hired for the Summer Swim Program:

Jessica Spater

Jake St. Laurent

The wages for the students will be $10.00 for the leader and $9.00 for swim instructors and recreation person in addition to a $200.00 training/testing fee. Carried.

Mayor Belanger read correspondence received from the Timiskaming Health Unit regarding the budget for 2007. Council was provided with copies of the Temiskaming Health Unit’s resolution regarding small drinking water systems and healthy babies/healthy children.

Council reviewed correspondence reviewed from Mrs Sheila Durrant regarding her request to use the township hall to present a beginning class in Taoist Tai Chi in the fall of 2007 and again in the spring of 2008. The Clerk-Treasurer to ask Mrs Durrant about liability insurance/waiver for her class.

Continued (4)

Mayor Belanger read correspondence received from the Municipality of Temagami regarding the Community Investment Readiness Program. The Clerk-Treasurer to advise Council is very interest in this proposal and request a meeting of the four partner in order to discuss the partnership.

Correspondence received from the Town of Cobalt regarding the LaRose Bridge & Recreation Services Funding Request was reviewed. The Clerk-Treasurer to enquire what is the estimate of the cost of this year’s bridge repairs and what the repairs consist of.

Correspondence received from the New Liskeard Lions Club Dragon Boat Festival was reviewed.

The festival will be run on July 6, 7, 2007 at the New Liskeard Beach Park.

Council reviewed correspondence received from the Ministry of the Environment and the Association of Municipalities of Ontario regarding Provincial Announcements for New Requirements for Lead Control Drinking Water.

Council reviewed the presentation and the workbook questions provided by Councillor Robitaille from the Township of North Shore regarding the unsustainability of small water systems such as the Coleman Water Distribution System.

The Clerk-Treasurer to declare the garage at Mileage 104 and the prior “Fire Hall” parcel surplus. The Clerk-Treasurer to obtain an appraisal for the prior “Fire Hall” parcel.

Correspondence:

– City of Port Colborne – Salvia Divinorum reslution.

– MNDM – Hearst readies for Outside Business Investment

– MNDM – Parry Sound area Communities pursue business investment

– MNDM – Superior East readies for Business Investment

– MNDM – Machin readies for outside business investment

– MNDM – Province funds Community centre Improvements

– MNDM – Ontario invests in First Nations Wilderness Resort

– The District of Muskoka – new affordable housing project opens in Huntsville

– Region of Waterloo – Opening os Six new affordable Housing Projects

– MMAH – Province honours municipal official for 25 years of service

– AMO – Ministry of Energy announces conservation Fund Renewal

– AMO – Blue Box Best Practices Assessment Project.

– AMO – Industry-Funded Waste Diversion Program

– Uniongas – Multi-year incentive rate mechanism to determine rates

– Voice Logic – Effective GREEN Marketing Solutions

– EARTHWORDS – first global warming lawsuit against Canada & Hostile Act against Canadians

– Pan-Northern Investment Attraction Strategy

– John Vanthof – NDP Provincial Candidate for Timiskaming cochrane

– Colleges Ontario – update

– Canadian Guide Dogs for the Blind

– Earlton-Timiskaming Regional Airport Municipal Services Board – minutes

– Smart Serve Ontario – newsletter

– Play Works – Project Report

– Ontario Seed Company Ltd – A Natural Focus

– OMERS – Facts 2007

– Northern Prosperity Plan – progres report

– Information and Privacy Commissioner of Ontario – 2006 Annual Report

– FCM – Members’ Advisory

– Heritage Matters – May 2007 issue

– OMERS – Members News

Continued (5)

Ms Cecile Murphy requested to use the Waste Disposal free of charge as she rents a lot at the Legion Park. Council refused as Ms Murphy does not pay taxes to the Township of Coleman and all other Parks make use of a blue box for garbage disposal.

Council reviewed correspondence received from Rockwalk Park Inc.’s first annual Prospector’s Stampede to be held on July 29th, 2007. The Clerk-Treasurer to forward this ad to the Coleman Fire Department for their consideration.

Council reviewed the Breault Drive file. The Clerk-Treasurer to request a legal opinion regarding this municipal road.

Motion 07-06-13 MOVED BY Lois Perry and SECONDED BY Ron Beeson:

BE IT RESOLVED THAT this meeting do now adjourn. Carried

GENERAL ACCOUNTS

19520 Canada Post – Replenish Postage $233.20

19521 Damiani Welding & Excavating $4099.55

19522 Damiani Welding & Excavating $3333.70

19523 Champion Road Machinery Sales $4399.18

19524 Voided in Print

19525 Cote Services $1139.09

19526 Lois Perry $88.40

19527 Municipal Property Assessment $5769.94

19528 NorthernTel $197.06

19529 UnionGas $1212.24

19530 Damiani Furniture $1982.20

19531 HydroOne $1122.76

19532 Kenneth Jones $50.00

19533 NorthernTel Mobility $343.59

19534 Ontera $45.97

19535 Gaetan Rivest $300.00

19536 Claire Bigelow $666.79

19537 Dianne Desormeaux $204.25

19538 Damiani Welding & Excavating $1081.20

19539 CIBC $853.04

19540 Great West Life $2787.24

19541 HydroOne $315.85

19542 Receiver General May 2007 Deductions $6443.34

19543 WSIB $476.47

19544 Rene’s Garage $1732.89

19545 Jeff Breault $750.00

19546 Acklands $131.96

19547 Arnstein Ind Equip Ltd $543.20

19548 Bartletts $17.79

19549 Boc $73.19

19550 Canadian Guide Dog $50.00

19551 Carswell $44.59

19552 CIBC Visa $538.47

19553 CJTT $311.64

19554 Cote Shell $1277.81

19555 Despres-Pacey Insurance $45883.44

19556 DSSAB $16607.86

19557 FIREFighting IN CANADA $58.30

19558 Gaetan Rivest – Optical (dependent) $198.00

19559 Grand & Toy $329.80

19560 Home Improvement $79.64

Continued (6)

19561 HydroOne $207.64

19562 Innovation Municipal Products $12209.40

19563 Kemp Maille $3684.56

19564 Mikrolink Computers $725.14

19565 Miller Minerals $28265.64

19566 North Cobalt Flea Market $79.70

19567 OMERS $2607.36

19568 Pioneer $228.22

19569 Prism Publishing $41.34

19570 Produits Industriels Fraser $254.34

19571 Purolator Courier Ltd $19.38

19572 Red Stallion $64.98

19573 Reliance Home Comfort $28.89

19574 Rona Ontario Inc $531.70

19575 Ronald Beeson (microwave) $548.99

19576 Shell Canada Products $233.51

19577 TDMFAA $100.00

19578 T.I.M.E. Ltd $3.18

19579 Temiskaming Speaker $265.95

19580 The Wire Box $30.00

19581 Timiskaming Health Unit $866.77

19582 Xerox Canada Ltd $265.78

Total $157036.00

Payroll – May 2007 $24645.32

_____________________________________ ____________________________________

CLERK-TREASURER MAYOR