June 02, 2014

 Minutes – Draft Only REGULAR MEETING MINUTES June 2, 2014 _____________________________________________________________________________

 Minutes of the Regular Meeting of the Council of the Township of Coleman held at the Council Chambers, 937907 Marsh Bay Road, Coleman Township, Ontario on Monday, June 2nd, 2014 at 6:30 P.M.

There were present: Mayor: D. Cleroux

Councillors: S. Cote

C. Marcella

L. Neil

L. Perry

Works Foreman: B. Bigelow

Clerk-Treasurer: C. Bigelow

Fire Chief: D. Laitinen

Deputation: Anna and Charles Mawhiney

Jeff Barton & George Lefebvre, Elk Lake Community Forest

Present: Mr. Jim Patrick

ADOPTION OF THE AGENDA 

Motion 14-06-01 MOVED BY Lois Perry and SECONDED BY Cathy Marcella:

BE IT RESOLVED THAT Council approves the agenda for the regular meeting of June 2nd, 2014 as presented: Carried.

DECLARATION OF CONFLICT OR PECUNIARY INTEREST 

N/A

ADOPTION OF THE MIN UTES 

Motion 14-06-02 MOVED BY Susan Cote and SECONDED BY Cathy Marcella:

BE IT RESOLVED THAT the minutes of the following Council Meetings be adopted as distributed: Regular Meeting – May 26, 2014 Carried.

ACCOUNTS 

Motion 14-06-03 MOVED BY Cathy Marcella and SECONDED BY Susan Cote :

BE IT RESOLVED THAT THE General Accounts in the amount of $49,632.10 be passed and paid. Carried.

Motion 14-06-04MOVED BY Lois Perry and SECONDED BY Lisa Neil:

BE IT RESOLVED THAT THE Payroll in the amount of $23,051.11 be passed and paid. .Carried.

STAFF REPORTS 

Works Department 

Mr. Brian Bigelow advised Miller Paving Ltd have started working on Nipissing and Coleman Roads.

Mr. Bigelow will address Mr. Ken Gabriel’s request to re-install the curb in front of his house.

Mr. Bigelow graded Kerr Lake Road. The road still requires some gravel and the removal of larger rocks located on the road. Minutes – Draft Only REGULAR MEETING MINUTES June 2, 2014 _____________________________________________________________________________ 

Continued (2)

Motion 14-06-05 MOVED BY Lois Perry and SECONDED BY Cathy Marcella

BE IT RESOLVED THAT Council approves the Works Department Report submitted by Mr. Brian Bigelow, as presented: Carried.

Fire Department 

– Chief Laitinen advised they had encountered problems with a fire hydrant on the weekend. Mr. Vic Legault was called to assist with shutting the valve.

The Clerk-Treasurer to contact Wamco to arrange for an inspection of the hydrants and training for the users of the fire hydrants.

A policy will be written indicating the process to follow for the “Users” of the fire hydrants. A meeting will be scheduled with Mr. Legault to discuss this process.

– The Mutual Aid meeting went very well – 60 people were in attendance.

– The Highway 11B clean up will be held next week – weather permitting.

Motion 14-06-06 MOVED BY Susan Cote and SECONDED BY Lisa Neil:

BE IT RESOLVED THAT Council approves the Fire Department Report submitted by Chief Don Laitinen, as presented: Carried.

Administration 

– The metal to be used for the Roof Repair will be 29 gauge and the coloured metal is the same price as others.

– Council was provided with the following:

Reg. 438/97 – Eligible Investments & Related Financial Agreements

Municipal Act Section 355(1)

2013 Animal Control Summary – prepared by Ms Desormeaux

Ms. Sarah Vereault, Planner – report/questions

– Mr. Brian Bigelow will address Mr. Ken Gabriel’s concern with the curb adjacent to his property

and Mr. George Smith’s wall repair.

– Mr. Tim O’Grady, Ontario Northland advised the “Non-Disclosure Agreement” has been requested for the first time as mandated by Transport Canada since the Township registered through Canutec.

The Municipal Lawyer is reviewing the agreement for the Township.

Motion 14-06-07 MOVED BY Lisa Neil and SECONDED BY Susan Cote:

BE IT RESOLVED THAT Council approves the Administration Report submitted by the Clerk-Treasurer, as presented: Carried.

DELEGATIONS 

1. Mrs. Belinda Beairsto – recycling

Councillor Marcella reported that Ms. Beairsto, ECO Logix, will arrange to pick up recyclables at the Municipal Waste Site. Ms. Beairsto will be asked to attend the next regular meeting to discuss recycling at Tourist Camps and the purchase of a container/building to house the recyclables at the Municipal Waste site.

2. Jeff Barton & George Lefebvre – Crown Land Project

Mr. Barton presented Council with a project update on the Bay Lake Crown Acquisition Project. Although it is a slow process, Mr. Barton advised progress is being made with the project. Council agreed to forward a letter of support, for the project, to Ms. Julie Robinson, Community Planner, Ministry of Natural Resources. Minutes – Draft Only Continued (3) REGULAR MEETING MINUTES June 2, 2014 _____________________________________________________________________________

Continued (3)

DELEGATIONS continued

3. Charles and Anna Mawhiney – Dog Concern

Mr. Charles Mawhiney was in attendance to present a petition regarding his dog, Daisy, being off leash as she controls vermin in their neighbourhood. He advised he owns a hound-beagle not a dalmatian. Mr. Mawhiney’s complaint was addressed.

BUSINESS ARISING FROM THE MINUTES 

The Clerk-Treasurer is authorized to approve correspondence following the Canadian Anti-Spam Legislation from AMO Communications and Waste Diversion Ontario.

The Public Information Session regarding the Latchford Dam Replacement Project will be held June 11, 2014 at the Latchford Community Recreation center.

Council approved the following Policies –

Employee Performance Evaluation Policy & form

Elected Officials Ipad Policy

Workplace Inspection Procedure

Return to work Procedure

Community Hall Policy

The Clerk-Treasurer to prepare a motion for the next regular meeting approving all policies recently reviewed by Council.

The Temiskaming Foundation

A discussion was held regarding The Temiskaming Foundation. Further consultation will be held with Ms. Claire Hendricks regarding the Township of Coleman becoming a Smart & Caring Community.

NEW BUSINESS 

Council reviewed Coleman parcels located at Bass Lake Park and on Portage Bay Road. Councillors Perry and Neil will meet with the EXP surveyor to review the size and location of the proposed lots.

Conference – Smart Proposal Writing Workshop

Council reviewed resolutions provided by The Federation of Northern Ontario Municipalities regarding correspondence to member municipalities being done by email and membership fee increases of five percent with every new term of Council beginning in 2015.

AMO advised that the federal Gas Tax Fund will provide refunds from the surplus to municipalities – Coleman portion will be $950.66.

The Clerk-Treasurer reported on a telephone call received from Ms. Carolyn Chevrier regarding water problems she experienced in her home as a result of the water being turned off and back on , Saturday, May 31st, 2014. Ms. Chevrier requested that the Township of Coleman insurance agent visit her home to assess the damage caused by the “blow off” valve on her hot water tank. The Clerk-Treasurer was instructed to advise Ms. Chevrier to contact her home insurance agent to perform the inspection as the Municipal By-Law 11-27 states that ongoing repairs are the responsibility of the property owner. Minutes – Draft Only REGULAR MEETING MINUTES June 2, 2014 _____________________________________________________________________________

Continued (4)

CORRESPONDENCE 

– OGRA – New Municipal DataWorks website, Alert

– IESO – 2013 Annual Report

MNR – Flood Watch, North Bay District

– AORS – Election

– AMCTO – Municipal Minute

– AMO – Election Update, Watch File

– CGIS – Newsletter

– FONOM – Party Leaders Debate

– Ground Force Training – Supervisor

– HR Advantage – newsletter

– HazMat – update

– Lancaster House – headlines

– Learning Brick – MISA in Ottawa

– Orkin Canada – news

– Recyling Products – news

– The Weekly Detour – newsletter

– Earlton-Timiskaming Regional Airport – Board and Financial reports

– The Undergrounder

– MPAC – news

– Ontario Trails Council – e-news

CAMERA (CLOSED) SESSION 

Motion 14-06-08 MOVED BY Lois Perry and SECONDED BY Cathy Marcella

WHEREAS Section 239(2) states that a meeting or part of a meeting may be closed to the

public if the subject Matter being considered is:

(a) a proposed or pending acquisition or disposition of land by the municipality or local board;

(b) advice that is subject to solicitor-client privilege, including communications

necessary for that purpose;

BE IT RESOLVED THAT Council agrees to reconvene in closed session at 8:55 p.m.

to discuss the following matter; Offer of Purchase

Legal Opinion Carried.

Motion 14-06-09 MOVED BY Lisa Neil and SECONDED BY Susan Cote:

BE IT RESOLVED THAT Council agrees to reconvene in open session at 9:35 p.m. without a report. Carried.

CONFIRMATORY BY-LAW 

Motion 14-06-10 MOVED BY Cathy Marcella and SECONDED BY Lisa Neil:

BE IT RESOLVED THAT By-Law No. 14-16 being a by-law to confirm certain proceedings of Council be read a first and second time. Carried.

Motion 14-06-11 MOVED BY Susan Cote and SECONDED BY Lisa Neil:

BE IT RESOLVED THAT By-Law No. 11-10 be read a third and final time and be passed and enacted. Minutes – Draft Only REGULAR MEETING MINUTES June 2, 2014 _____________________________________________________________________________

Continued (5)

ADJOURNMENT 

Motion 14-06-12 MOVED BY Lisa Neil and SECONDED BY Susan Cote:

BE IT RESOLVED THAT this meeting do now adjourn. Carried.

GENERAL ACCOUNTS 

25571 – Jennifer Milroy 2,000.00

25572 – Simone Bedard 92.20

25573 – Gaetanne Dufresne 250.00

25574 – Bartlett’s Auto Electric Ltd. 173.70

25575 – CIBC 2,362.10

25576 – Claire Bigelow 441.04

25577 – Devost’s Valumart 68.24

25578 – Dist Tim Social Services Ad Bd 16,248.00

25579 – ECO-Logix 3,121.31

25580 – Flags Unlimited 401.17

25581 – voided – duplicate

25582 – H2O on the Go 38.50

25583 – Hydro One 42.07

25584 – Jennifer Milroy – travel & expenses 167.58

25585 – JL. Richards & Associates Ltd 353.13

25586 – Lakeview Signs 546.92

25587 – Larry Lupa 633.94

25588 – Minister of Finance – OPP 4,926.00

25589 – Munisoft 226.00

25590 – Northern Tel Mobility 221.48

25591 – # 1 Auto Supoplies 7.90

25592 – OMERS 2,206.68

25593 – Orkin PCO Services 79.67

25594 – Pitney Bowes 465.00

25595 – Prism Publishing 187.58

25596 – Receiver General – Payroll Ded 7,924.80

25597 – Reliance Home Comfort 46.64

25598 – Ricky’s Glass & Mirror 51.42

25599 – Rona Ontario 15.98

25600 – Source for Sports 20.01

25601 – South Wabi Sawmill 4,604.75

25602 – Temiksaming Speaker 531.55

25603 – Temiskaming Office Pro 63.19

25604 – TSC Stores 92.37

25605 – Workplace Safety & Ins. Bd 1,021.08

TOTAL $49,632.10 

_____________________________________ ____________________________________

CLERK-TREASURER MAYOR Minutes – Draft Only Draft Only REGULAR MEETING MINUTES June 2, 2014 _____________________________________________________________________________