Minutes of the Regular Meeting of the Council of the Township of Coleman held at the Council Chambers, 937907 Marsh Bay Road, Coleman Township, Ontario on Wednesday, July 8th, 2009 at 6:00 P.M.
There were present: Mayor: C. Belanger
Councillors: R. Beeson
Clerk-Treasurer: C. Bigelow
Works Foreman: D. Dufresne
Financial Officer: L. Gannon
Fire Chief: D. Laitinen
Deputation: Jeff Barton and George Lefebvre
Present: Doug McLeod, Dan Cleroux, Rolly Murphy, Susan White, Gary Bigelow and Cathy Marcella
Motion 09-07-01 MOVED BY Pat Tresidder and SECONDED BY A. Chitaroni:
WHEREAS this meeting deals with personal matters about identifiable individuals including municipal or local board employees;
– advice that is subject to solicitor-client privilege, including communications necessary for that purpose;
– proposed or pending acquisition of land by the municipality or local board
BE IT RESOLVED THAT this meeting be closed to the public. Carried.
Mayor Belanger resumed the meeting.
Mr. Jeff Barton reported on the progress of the Crown Land acquisition process. He advised they have been reviewing options for the Crown Land Acquisition with the Ministry of Natural Resources. Mr. Bob Aubin and Mr. Rick Calhoun will visit the area this summer in order to familiarize themselves with the proposed sites. Mr. Gaston Denommee visited the area and suggested larger estate lots would be preferable. In the short term, boat access would be acceptable but the goal would be to provide road access to the lots. Road access will be critical with the next discussions with the Ministry of Natural Resources. Mr. Barton suggested cottages to the North and residential dwellings to the South portion of the area. Mr. Barton and Mr. Lefebvre were impressed with the nature of the shoreline which consisted of indentations and undulated bays and which would lend itself well to development.
Other agencies to discuss the project with are FedNor and NOHFC with respect to funding assistance later in the process. Representatives will be invited to visit the site prior to any discussions so that they will be familiar with the project.
Mr. Barton and Mr. Lefebvre will continue to work on this project:
– investigate recommendation and impediments from the Ministry of Natural Resources
– address Forest Management activities
– obtain additional mapping
– review and include Crown Land Disposition Process
– provide future potential roles for their company
Mayor Belanger thanked Mr. Barton and Mr. Lefebvre for their excellent update.
Motion 09-07-02 MOVED BY Pat Tresidder and SECONDED BY A. Chitaroni:
BE IT RESOLVED THAT the minutes of the following Council Meetings be adopted as distributed: Regular Meeting – June 24, 2009
Special Meeting – None Carried.
Motion 09-07-03 MOVED BY Lois Perry and SECONDED BY Ron Beeson:
BE IT RESOLVED THAT the General Accounts in the amount of $239,074.59 and Payroll in the amount of $23,941.56 be passed and paid. Carried.
Motion 09-07-04 MOVED BY Ron Beeson and SECONDED BY Lois Perry:
BE IT RESOLVED THAT By-Law No. 09-20 being a by-law to confirm certain proceedings of Council be read a first and second time. Carried.
Motion 09-07-05 MOVED BY Pat Tresidder and SECONDED BY A. Chitaroni:
BE IT RESOLVED THAT By-Law No. 09-20 be read a third and final time and be passed and enacted. Carried.
Motion 09-07-06 MOVED BY Lois Perry and SECONDED BY Ron Beeson:
BE IT RESOLVED THAT By-Law No. 09-21 being a by-law to authorize a Lease Extension Agreement with Ontario Realty Corporation be read a first and second time. Carried.
Motion 09-07-07 MOVED BY Pat Tresidder and SECONDED BY A. Chitaroni:
BE IT RESOLVED THAT By-Law No. 09-21 be read a third and final time and be passed and enacted. Carried.
Councillor Perry declared a conflict of interest with matters dealing with the Speaker and the Voice.
Coleman Fire Department:
the Coleman Fire Department had attended a forest fire in Latchford on June 25th, 2009 and a house fire on June 28th, 2009.
– the Bunker Gear must be cleaned at the cost of $25.00 per suit and Council agreed to pay mileage for a fire fighter to take the gear to North Bay for the cleaning.
– a Joint Auto Extracation training will be held July 24, 25 and 26, 2009
– the floor drain has been completed
– the water needs to be hooked up in the Fire Department – Works Foreman will do the work.
– repair work will be done on the International – parts have been ordered.
– a request has been received from the Cobalt Truck Stop to grade his yard for the going rate. Mayor Belanger and Works Foreman Dufresne will discuss this request with Mr. Fidelak.
– Mileage 104 sidewalks and driveways will be checked and reported at the next meeting.
Coleman Water Distribution:
– Mr. Bruce McMullan is working on the plan which should be completed by September.
– A public meeting with the Water Users is tentatively scheduled for July 20th where Mr. McMullan will provide an update on the scope, timeline, engineering and proposed work.
– Mrs. Marcella provided a consumption report which indicated that Peter Street’s consumption is still high. Works Foreman Dufresne will check this.
Bass Lake Park:
– operation is running smoothly
– fill has been brought for the baseball field
Economic Development Committee:
– Mr. Cleroux will have a report for the next meeting.
Conferences – Inspiring Ideas & Innovation 2009
A discussion was held regarding the disposal of grey water and the trailer parks in the Township of Coleman. The Clerk-Treasurer to request confirmation from the Ministry of the Environment the their disposal method is approved by the Ministry.
Council reviewed the Business Registry By-Law. Mr. Ken Jones, By-Law Officer, will visit Coleman Businesses to obtain their business plan/description for the registry.
Mayor Belanger read a letter from Minister Michael Gravelle, Ministry of Northern Development and Mines regarding the Cobalt Refinery site. The Clerk-Treasurer to request an update on the Ontario’s government’s efforts to address the issues surrounding the refinery site.
Council reviewed correspondence, provided by Mr. George Kemp, regarding the South Shore Road Allowance. The road allowance cannot be closed as it is under water, is too expensive to survey and the Land Titles will not transfer it to the Township unless it is surveyed.
The Clerk-Treasurer to advise Ontario Power Generation that this issue is still being discussed and the road allowance must be finalized at some point.
Council also reviewed the changes to the additional wording to the supplementary agreement for the “Marine Facility”
The Clerk-Treasurer will prepare a by-law for the approval of the Coleman Accessibility Plan.
Mayor Belanger reported on a meeting with Mr. Butch Windsor regarding the Official Plan Amendment and rezoning of the “Industrial/Commercial” site on Highway 11. Mr. Ed Landry, Ministry of Municipal Affairs and Mr. Windsor will proceed with this amendment.
Council was provided with copies of the International Plowing Match information regarding the Northern Women over the years information, the luncheon for Mayors and Media and Opening Ceremonies.
Council reviewed the meeting notes for the Lake Temiskaming circle Tour meeting held June 18th, 2009
Council reviewed correspondence received from the Ministry of Transportation regarding turning lanes for Marsh Bay Road and Portage Bay Road. Councillor Perry advised she has been informed that the Ministry of Transportation is considering a Secondary Plan – amendments to present plan which include shoulder paving so that vehicles can pass by when vehicles are stopped for turning into these two roads.
Motion 09-07-08 MOVED BY Pat Tresidder and SECONDED BY A. Chitaroni:
BE IT RESOLVED THAT the following severance applications be approved: B2/09 – Frances Evans
B3/09 – Frances Evans
B4/09 – Debra & James O’Brien
B5/09 – Debra & James O’Brien
B7/09 – Howard & Eleanor Berry
B6/09 – Cecelia Dambrowitz
B8/09 – Paul & Cecile Labreche Carried.
Motion 09-07-09 MOVED BY Pat Tresidder and SECONDED BY A. Chitaroni:
BE IT RESOLVED THAT the Clerk-Treasurer be authorized to purchase an ad in the Speaker in the amount of $85.00 for Cobalt Silverfest. Carried.
Motion 09-07-10 MOVED BY Ron Beeson and SECONDED BY Pat Tresidder:
BE IT RESOLVED THAT the Clerk-Treasurer be authorized to purchase an ad in The Voice in the amount of $65.00 for OPP’s 100th anniversary. Carried.
Council reviewed the following correspondence:
– Electrical Safety Authority – Advisory regarding identified public safety concerns with street lights
– Province of Ontario – Connecting Ontarians with family health care providers.
– Province of Ontario – Northern Ontario Heritage Fund Corporation – regarding the Northern Ontario Entrepreneur Program.
– CUPW regarding “Postal report says no to deregulation but threatens rural and small post offices and rural delivery – Federal government to decide what happens.
– FCM – Increasing women’s participation in government
– AMO – Creating Jobs
– AMO – Count Me in Community Challenge Launch
– Ontario Power generation – VBO Performance Report
– Siemens – Guaranteed Energy Savings
– OMERS – Plan changes
– Hubbell Canada – Go Green
– AMO – report on nominations to the Board of Directors
– AMO – Infrastructure Lending Program
– Turf & Recreation – newsletter
– The Miner’s Tavern – AGCO licence
– NATT – information
– HazMat – newsletter
Motion 09-07-11 MOVED BY Ron Beeson and SECONDED BY Lois Perry:
WHEREAS this meeting deals with advice that is subject to solicitor-client privilege, including communications necessary for that purpose;
BE IT RESOLVED THAT this meeting be closed to the public. Carried.
Motion 09-07-12 MOVED BY Pat Tresidder and SECONDED BY Ron Beeson:
BE IT RESOLVED THAT this meeting do now adjourn. Carried
21182 Mike Keon 864.00
81183 Grand & Toy 200.29
21184 Hite Services Ltd. 355.95
21185 Kemp Pirie 816.37
21186 Mikrolink Computers 221.48
21187 Miller Minerals 12,183.71
21188 Minister of Finance 3,199.00
21189 #1 Auto Supplies 74.79
21190 OMERS 2,318.24
21191 Pioneer Diesel Injection Ltd. 248.25
21192 Regional Maple Leaf Comm Inc. 228.90
21193 NorthernTel 912.12
21194 T.J. Adshead Electrical 18,114.38
21195 Union Gas 493.14
21196 Claire Bigelow 717.06
21197 Kenneth Jones 50.00
21198 Scott McKnight 62.00
21199 Accuracy Environmental 153.15
21200 Acklands Inc. 845.23
21201 Bartlett’s Auto Electric Ltd. 24.75
21202 Bluewave Energy/Mackey Fuel 715.60
21203 Canada Post 456.07
21204 CIBC 1,148.65
21205 City of Timmins 140.13
21206 CJTT 103.95
21207 Dam Depot 212.83
21208 Darcy’s Mechanical Repairs 1,666.87
21209 Dist Tim Social Services Ad Bd 19,325.07
21210 Electronic North Inc. 140.12
21211 Elk Lake Community Forest 3,150.00
21212 Fidelak Enterprises Inc. 107.72
21213 Fire Safety Canada 472.34
21214 Furniture & Mattress Liquidator 1,299.43
21215 Grand & Toy 192.54
21216 Gabbani Courier Service 69.36
21217 Grant Home Hardware Building 455.60
21218 Grass King Inc. 138.60
21219 Great West Life Inc. 3,299.72
21220Home Improvement 321.20
21221 Hydro One 4,293.49
21222 Johnson’s Fire Services Inc. 430.50
21223 Kal Tire Ontario 347.79
21224 LINDE Canada 175.78
21225 Miller Minerals 530.15
21226 Minister of Finance 3,199.00
21227 Municipal Property Assessment 6,146.16
21228 New Liskeard Sheet Metal 667.22
21229 NorthernTel 305.59
21230 NORFIL 179.62
21231 Ontera 17.90
21232 Phippen Waste Management 404.57
21233 Pioneer Diesel Injection Ltd. 2,162.08
21234 Prism Publishing 109.20
21235 Purolator Courier Ltd. 12.11
21236 Reliance Home Comfort 38.93
21237 Rona Ontario Inc. 3,101.41
21238 Eng Public – Ontario North 56,502.89
21239 French Public – Conseil 4,671.29
21240 English Sep Northeastern 15,065.38
21241 French Sep Conseil Scholaire 37,561.65
21242 Sel Warwick 4,854.48
21243 Steel Communications 2,113.91
21244 Temiskaming Speaker 833.49
21245 TIME Limited 113.44
21246 Town of Cobalt 4,039.90
21247 Township of Armstrong 1,548.00
21248 Trow Associates Inc. 3,492.66
21249 Wayne’s Garage 735.88
21250 Xerox Canada Ltd. 331.62
21251 Dianne Desprmeaux 235.75
21252 Colleen Belanger 251.42
21253 OMERS 2,329.10
21254 Receiver General – Payroll Ded 6,264.25
21255 WSIB 509.37
PAYROLL TOTAL 23,941.56
Monthly Financial Report was presented to Council.