July 4, 2011

Minutes of the Regular Meeting of the Council of the Township of Coleman held at the Council Chambers, 937907 Marsh Bay Road, Coleman Township, Ontario on Monday, July 4th, 2011 at 5:30 P.M.

There were present:

Mayor: D. Cleroux
Councillors: S. Cote, L. Perry, P. Tresidder
Works Foreman: D. Dufresne
Clerk-Treasurer: C. Bigelow
By-Law Officer: K. Jones
Deputation: Ron Lauzon – Thundermen Inc. power point
Belinda Beairsto – recycling

Present: Kent & Georgette Saxton, Dennis Hakola, Doug McLeod, Sylvia Siemens, Emma Laughlin, Gary Bigelow, Lonnie Bumstead, Paul Pinkerton, Jim Patrick, Liz Foley and Mike Lafoy.

Councillor Cote requested that the June 20th minutes be amended to read:
Economic Report
“the Earlton Airport is still short $3,000.00”.

Motion 11-07-01 MOVED BY Susan Cote and SECONDED BY Pat Tresidder:
BE IT RESOLVED THAT THE Payroll in the amount of $26,550.68 for the month of June 2011be passed and paid. Carried.

Mr. Lauzon and Mr. Bumstead were in attendance to present a power point about their new business venture, Thundermen Inc., located at the former Cobalt Truck Stop location. Their concept promotes heritage and continued preservation of our communities landmarks and playgrounds. They plan to introduce Coleman’s Walk of Fame which would be part of the Northern Ontario Walk of Fame linking every community together. Mr. Lauzon and Mr. Bumstead are looking for the Township of Coleman’s support and sponsorship with a memorandum of understanding on behalf of the community with this new, unique and exciting municipal restoration approach.

Mayor Cleroux thanked Mr. Lauzon for his excellent presentation.

Council agreed that Mr. Jim Birtch could submit a building permit application to construct an 810 sq. ft residence and basement, providing it meet regulations in the Township of Coleman Zoning By-Law and the Ontario Municipal Building Code – the minimum size of a residential building is 1,000 sq. ft.

Mrs. Beairsto was in attendance to make a presentation about her curbside recycling service, Eco-Logix. Mrs. Beairsto provides blue bins, bi-weekly curbside pick up and door side service for those who are disabled. Beverage containers are collected free of charge – complimentary service. She plans to build a shop within the next couple years and with the expansion of her business, she will offer municipalities 50% of her revenue. 1/3 of the material presently being deposited at the waste site will be recycled. She offers a two year contract which includes a clause allowing a municipality to break the contract with a 6 month notice. Mrs. Beairsto will provide a contract which will include her fees which she requests be kept confidential.

Mayor Cleroux thanked Mrs. Beairsto for her very informative presentation.

Motion 11-07-02 MOVED BY Pat Tresidder and SECONDED BY Sue Cote:
BE IT RESOLVED THAT By-Law No. 11-22 being a by-law to confirm certain proceedings of Council be read a first and second time. Carried.

Motion 11-07-03 MOVED BY Pat Tresidder and SECONDED BY Sue Cote:
BE IT RESOLVED THAT By-Law No. 11-10 be read a third and final time and be passed and enacted. Carried.

Motion 11-07-04 MOVED BY Lois Perry and SECONDED BY Pat Tresidder:
BE IT RESOLVED THAT By-Law No. 11-19 being a by-law authorizing the borrowing of money to meet current expenditures be read a first and second time. Carried.

Motion 11-07-05 MOVED BY Pat Tresidder and SECONDED BY Sue Cote:
BE IT RESOLVED THAT By-Law No. 11-19 be read a third and final time and be passed and enacted. Carried

Motion 11-07-06 MOVED BY Susan Cote and SECONDED BY Pat Tresidder:
BE IT RESOLVED THAT By-Law No. 11-20 being a by-law to amend By-Law 10-37 being a by-law t govern the proceedings of Council be read a first and second time. Carried.

Motion 11-07-07 MOVED BY Lois Perry and SECONDED BY Pat Tresidder:
BE IT RESOLVED THAT By-Law No. 11-20 be read a third and final time and be passed and enacted. Carried

Motion 11-07-08 MOVED BY Pat Tresidder and SECONDED BY Sue Cote:
BE IT RESOLVED THAT By-Law No. 11-21 being a by-law to approve an agreement between the Township of Coleman and Municipal Service Providers for the Provision of domestic animal control and pound services be read a first and second time. Carried.

Motion 11-07-09 MOVED BY Lois Perry and SECONDED BY Pat Tresidder:
BE IT RESOLVED THAT By-Law No. 11-23 being a by-law to approve the execution of an agreement with Ontario Northland t licence – underground pipe crossing – water line Bass Lake Beach be read a first and second time. Carried.

Motion 11-07-10 MOVED BY Pat Tresidder and SECONDED BY Sue Cote:
BE IT RESOLVED THAT By-Law No. 11-23 be read a third and final time and be passed and enacted. Carried

Motion 11-07-11 MOVED BY Lois Perry and SECONDED BY Pat Tresidder:
BE IT RESOLVED THAT By-Law No. 11-24 being a by-law to authorize the franchise agreement between the Corporation of the Township of Coleman and Union Gas Limited be read a first and second time. Carried.

Committee Reports:

Works Department
Works Foreman Daryl Dufresne advised
– he has discussed the installation of the telephone with Mr. Dave Medland, Northern Tel.
– the water has been turned on at Bass Lake Park.
– he has discussed the missing 2 1/2 inch “y” valve, borrowed from the Town of Cobalt, with Miron’s – the invoice for the replacement of the valve will be forwarded to Miron’s for payment.

Work Department continued

– the Carriere Road extension is now completed.
– the surface treatment of Portage Bay and Marsh Bay Road should start July 6th.
– the new Kenworth truck is on the road.
– washouts due to the last rain storm have been repaired.
– the sides of the surface treatment portion of Portage Bay Road are caving in. Mr. Dufresne will look into repairing this damage.

Coleman Water Distribution System
– copies of the revised Water Rate By-Law were distributed to Council for review.
– Council reviewed the agreement limiting development in the “Primary Area” of the 1917 Cobalt Water Supply Act. Mr. George Kemp, Municipal Lawyer, made some changes to the original document. The Clerk-Treasurer to forward the revised document to the Town of Cobalt for their review and comment.

Bass Lake Park
– Councillor Perry advised the problems have been resolved with the water, lawn mower and the deep fryer.
– Flag poles have been installed.
– 57 children are enrolled in the Swim Program at the present time.
– a committee meeting will be held Wednesday, July 6th. Members are Georgette Saxton, Jill Koza, George Culhane, Pat Tresidder, Ron Beeson, Steve Roberson, Ken Buffam and Tina Gagnon.
– the committee will outline issues.
– the creation of new lots on Bass Lake Road will be discussed in September.
– a quote has been requested from Grass King for the maintenance of the lawn.

Economic Report
– Earlton Airport’s report was provided during the last meeting. The committee will reconvene in August.

Public Safety
– a quote will be requested to put lines on Bass Lake Road.

Unfinished Business:

Motion 11-07-12 MOVED BY Susan Cote and SECONDED BY Pat Tresidder:
AND WHEREAS the Latchford Dam is of socio-economic importance to the Town of Latchford and the Township of Coleman;
AND WHEREAS the Latchford Dam has been declared in a State of Failure;
AND WHEREAS the present and future state of the Latchford Dam is of utmost importance to the safety of residents in the Township of Coleman and the Town of Latchford;
AND WHEREAS privatization of the Latchford Dam will directly affect the life and state of the
structure now and into the future;
BE IT RESOLVED THAT the Council of the Corporation of the Township of Coleman respectfully request that Public Works and Government Services Canada reconsider the privatization of the Latchford Dam and consider leasing the structure to private enterprise after the dam has been rehabilitated and safe for all residents located along the Montreal River. Carried.

Mr. Dave Medland advised Northern Tel are waiting for permits from Hydro One and TransCanada Pipelines before they can instal the telephone line on Ferguson Road.

New Business:

The Clerk-Treasurer to advise Ms. Mary Church that the construction of Carriere Road extension is completed. She will request the correct wording for application to Hydro One for the installation of the hydro line.

Motion 11-07-13 MOVED BY Lois Perry and SECONDED BY Pat Tresidder:
BE IT RESOLVED THAT the Clerk-Treasurer be authorized to complete and submit an application to Hydro One Networks Inc. for the installation of a hydro line on Carriere Road.
Carried.
Motion 11-07-14 MOVED BY Pat Tresidder and SECONDED BY Sue Cote:
BE IT RESOLVED THAT Dump Road be renamed to: Ferguson Road. Carried.

Motion 11-07-15 MOVED BY Pat Tresidder and SECONDED BY Sue Cote:
BE IT RESOLVED THAT the Council of The Corporation of the Township of Coleman supports the position of the Township of North Stormont and authorize a donation of $100.00 to the Town of Slave Lake to help compensate them in their recent fire. Carried.

Motion 11-07-16 MOVED BY Lois Perry and SECONDED BY Pat Tresidder:
BE IT RESOLVED THAT the Clerk-Treasurer be authorized to order signs for Bass Lake Park from Phippen Signs – quote $1,155.00 Carried.

Motion 11-07-17 MOVED BY Pat Tresidder and SECONDED BY Sue Cote:
BE IT RESOLVED THAT the Clerk-Treasurer be authorized to purchase a computer from Munisoft – cost 2,566.00 and a chair from Grand & Toy – cost $449.00. Carried.

Motion 11-07-18 MOVED BY Lois Perry and SECONDED BY Pat Tresidder:
WHEREAS Mrs. Lois Pollard is grateful that the community is responding like this to Dr. Douglas Pollard;
AND WHEREAS Mrs. Lois Pollard has no objection to renaming the road to Douglas Pollard Drive;
BE IT RESOLVED THAT Peskelevy, Breault, Puhakka, Thomson Drive be renamed to:
Douglas Pollard Drive. Carried.

Motion 11-07-19 MOVED BY Lois Perry and SECONDED BY Susan Cote:
WHEREAS Kathryn Brooks has taken employment at another location;
BE IT RESOLVED THAT Nick Scott be hired as a Summer Student for the Bass Lake Swim and Recreation Program. Carried.

– Council reviewed correspondence received from the Township of South Frontenac with respect to limiting the sale of goods in Ontario to those which are completely recyclable or compostable and packaged in materials that are completely recyclable or compostable.

– JR Printing – Temiskaming Shores & Area Tourism Map – Council denied the ad request.

– Mike Camp will be starting a new business located on the corner of Highway 11 and Ferguson Road.

– Mr. Thomas von Cardinal forwarded a Notice of Confirmation of Staking on two municipal parcels.

– Ministry of Infrastructure forwarded information regarding the Government of Ontario’s new long-term infrastructure plan, Building Together.

– Ms. Sylvia Siemens forwarded an proposed Recycling Program that could be implemented in the Township of Coleman at very little cost to the municipality. She suggested working other municipalities in order to make recycling more economical. Council agreed to review this information along with the other two presentations.

– The Ministry of Transportation forwarded new standard for inspections on Commercial Motor Vehicles. A copy will be provided to Mr. Daryl Dufresne.

– Council reviewed OGRA’s information regarding a Free Webinar on the Endangered Species Act

– Council reviewed Mr. Clayton Seymour’s Second Quarter Report 2011 for the Temiskaming Municipal Building Association.

– Council reviewed correspondence received from the City of North Bay and North Bay & District Chamber of Commerce regarding the benefit Northeastern Ontario enjoys from the presence of the Ontario Northland.

– Council reviewed correspondence received from the Federation of Canadian Municipalities regarding Sustainable Communities Award Nominations.

Correspondence:
– MFOA – Bulletin
– Federation of Ontario Cottagers’ Association – June Elert
– OGRA – Alert
– HazMat Management – Headline News
– AMO – Breaking News
– Election 2011
– Watch File
– Chamber of Commerce – Open House
– Eleanor McMahon – 1st Bicycle Friendly Community Awards
– Municipal World – Taking Back Our Cities
– Timiskaming Health Unit – Audited Financial Statement
– Minutes – May 4th, 2011
– Canadian Environment Protection – news headline
– NE LHIN – info
– Ministry of the Environment – Notice of Adverse Test Results and Other Problems and Notice
of Issue Resolution at Drinking Water systems
– St. Patrick School – thank you.
– Ontario Ombudsmen – 3-newsletter
– Chamber of Commerce – Temiskaming bulls Eye Club Archery Tournament
– Elections Ontario – 40th general election
– MAH – Automatic Rent Reductions
– Ontario Electronic Stewardship Program
– Ontario Hospital Association – Health Achieve
– St. Cyr & Associates – info
– Airport Board – minutes & financial statements.
– AMCTO – Livestock Damage Program
– Veso Sobot – Spending Smarter

Motion 11-07-20 MOVED BY Lois Perry and SECONDED BY Pat Tresidder:
WHEREAS Section 239 (2) states that a meeting or part of a meeting may be closed to the public if the subject matter being considered is:
(a) personal matters about an identifiable individual
BE IT RESOLVED THAT Council agrees to reconvene in closed session at 8:05 p.m. to discuss the following matter: Mel’s Recycling Carried.

Motion 11-07-21 MOVED BY Lois Perry and SECONDED BY Pat Tresidder:
BE IT RESOLVED THAT Council agrees to reconvene in open session at 8:25 p.m. without a report. Carried.

Mayor Cleroux advised the City of Temiskaming Shores are donating a Bus Stand to be placed at Mileage 104 – a concrete pad will be required.

The Clerk-Treasurer to request more information from Mr. Jeff St. Cyr regarding Dibrina Sure insurance coverage.

Motion 11-07-22 MOVED BY Pat Tresidder and SECONDED BY Sue Cote:
BE IT RESOLVED THAT this meeting do now adjourn. Carried.

___________________________ __________________________
CLERK-TREASURER MAYOR