Minutes of the Regular Meeting of the Council of the Township of Coleman held at the Council Chambers, 937907 Marsh Bay Road, Coleman Township, Ontario on Monday, July 30th, 2012 at 5:30 P.M.
There were present: Mayor: D. Cleroux
Councillors: S. Cote
C. Marcella
P. Tresidder
Acting Works Foreman: B. Bigelow
Clerk-Treasurer: C. Bigelow
Deputation: Ms. Kathryn Pirie
Melvin Fleming, Yves Martin, Guy Fournier
Present: Jim Patrick, Carol Chitaroni and Gino Chitaroni
ADOPTION OF THE AGENDA
Motion 12-07-42 MOVED BY Susan Cote and SECONDED BY Pat Tresidder:
BE IT RESOLVED THAT Council approves the agenda for the regular meeting of July 30th, 2012 as presented: Carried.
DECLARATION OF CONFLICT OR PECUNIARY INTEREST
Council Tresidder with the Duval Minor Variance
ADOPTION OF THE MINUTES
Motion 12-07-43 MOVED BY Pat Tresidder and SECONDED BY Cathy Marcella:
BE IT RESOLVED THAT the minutes of the following Council Meetings be adopted as distributed: Regular Meeting – July 16, 2012
Special Meeting – July 24, 2012 Carried.
ACCOUNTS
Motion 12-07-44 MOVED BY Cathy Marcella and SECONDED BY Pat Tresidder:
BE IT RESOLVED THAT the General Accounts in the amount of $159,544.46 be passed and paid.
Carried.
Motion 12-07-45 MOVED BY Pat Tresidder and SECONDED BY Susan Cote:
BE IT RESOLVED THAT the Payroll in the amount of $23,174.42 for the month of July 2012 be passed and paid. Carried.
IN CAMERA (CLOSED) SESSION
Motion 12-07-46 MOVED BY Cathy Marcella and SECONDED BY Pat Tresidder:
WHEREAS Section 239(2) states that a meeting or part of a meeting may be closed to the public if the subject matter being considered is:
(a) personal matters about an identifiable individual, including municipal or local board employees;
(b) advice that is subject to solicitor-client privilege, including communications necessary for that purpose;
BE IT RESOLVED THAT Council agrees to reconvene in closed session at 5:30 p.m. to discuss the following matter: Hound Chute Dam
Business Proposition Carried.
Continued (2)
Motion 12-07-47 MOVED BY Pat Tresidder and SECONDED BY Susan Cote:
BE IT RESOLVED THAT Council agrees to reconvene in open session at 6:12 p.m. without a report. Carried.
STAFF REPORTS
Chief Laitinen reported:
1. Victor’s Way – Chief Laitinen and Mr. Ken Jones will inspect Victor’s Way as trailers and vehicles are parked on the Private Road – Fire Equipment has to have access beyond this point.
2. Proposed Fire Department BBQ for August 11th, 2012 – from 10:00 to 3:00 p.m.
3. No fires since last bush fire – Chief Laitinen is monitoring the fire hazard situation on a daily basis.
4. Attended the Heritage Parade in Haileybury.
Motion 12-07-48 MOVED BY Pat Tresidder and SECONDED BY Cathy Marcella:
BE IT RESOLVED THAT Council approves Chief Don Laitinen’s report as presented for the Coleman Fire Department. Carried.
The Clerk-Treasurer reported:
1. A letter will be forwarded to Ontario Northland requesting that trees, brush, and grass be cut along the railway resulting in poor visibility – the present situation poses a danger to Coleman Residents.
2. Request for funding for a bicycle stand and lifeguard chair has been forwarded to Union Gas.
3. The Cemetery road has been graded – Mr. Bigelow will inspect to see if the road requires some gravel.
4. There are too many people overseeing the operation of Bass Lake Park. The change over will be on Monday effective 2013.
5. The Clerk-Treasurer forwarded a letter to the Ministry of Natural Resources approving the spreading of asphalt grindings on Victor’s Way.
Motion 12-07-49 MOVED BY Pat Tresidder and SECONDED BY Susan Cote:
BE IT RESOLVED THAT Council approves the Administration report submitted by the Clerk-Treasurer, as presented: Carried.
The Clerk-Treasurer read the Municipal Service Provider’s monthly report.
Motion 12-07-50 MOVED BY Pat Tresidder and SECONDED BY Susan Cote:
BE IT RESOLVED THAT Council approves the Municipal Service Provider’s report as presented.pesented: Carried.
BUSINESS ARISING FROM THE MIN UTES
1. Coleman/Latchford Fire Department Agreement Review
– The Fire Chiefs from Coleman and Latchford will meet next Tuesday to review the Coleman/Latchford Fire Agreement and bring their recommendations to their respective Councils.
2. Coleman Business Review
– The Clerk-Treasurer presented a list of Coleman Businesses to Councillors for their review. This matter will be discussed at the next regular meeting.
3. Chitaroni Road Review
– This matter will be discussed at the next meeting when Mr. Albert Chitaroni has had a chance to review the Planner’s recommendations.
Continued (3)
Mayor Cleroux read a letter, for the record, regarding Mr. Gary Bigelow’s deputation on July 23rd, 2012 to Council.
NEW BUSINESS
1. Conferences: CRST Symposium
42 Annual Technical Symposium & Exhibition
2. Motions:
Motion 12-07-51 MOVED BY Cathy Marcella and SECONDED BY Pat Tresidder:
BE IT RESOLVED THAT Council approves the Township of Coleman Funeral Policy as revised July 26th, 2012. Carried.
– The matter dealing with Agnico-Eagle Mines Ltd rock piles is deferred to the next regular meeting.
Motion 12-07-52 MOVED BY Susan Cote and SECONDED BY Cathy Marcella:
BE IT RESOLVED THAT the Council of The Corporation of the Township of Coleman approve the Minor Variance Application No. B1-12 Submitted by Mr. David Duval with the following conditions:
That notice be palced on title of the property alerting future owners of the proximity of the property and building to the ONR right-of-way and the potential for noise and vibration.
Mayor Dan Cleroux Signed
Councillor Susan Cote Signed
Councillor Cathy Marcella Signed
Councillor Lois Perry
Councillor Pat Tresidder Carried.
– The matter dealing with Hon. Monte McNaughton’s Bill 76 was deferred to the next regular meeting of Council.
3. Dennis Kelly – severance
– The Municipal Planner advised that, as Mr. Kelly did not complete his previous severance, he could cancel it and apply for a severance for the new location on his parcel.
4. Bass Lake Park – Trailer Plans
– A meeting is scheduled to review the parcel where the new “trailer” location is proposed.
5. Carriere Road Development
– The Clerk-Treasurer to invite Mrs. Mary Church to the next meeting to discuss the Carriere Road Parcel Development.
COMMITTEE REPORTS AND APPROVAL OF MINUTES
Finance
Councillor Cathy Marcella presented the June Financial Report
CORRESPONDENCE
– AMO – Watch File
– Cobalt Public Library – Catering Notification
– Earlton-Timiskaming Regional Airport minutes
– Clalyton Larche – staking
Continued (4)
IN CAMERA (CLOSED) SESSION
Motion 12-07-53 MOVED BY Cathy Marcella and SECONDED BY Pat Tresidder:
WHEREAS Section 239(2) states that a meeting or part of a meeting may be closed to the public ig the subject matter being considered is:
(a) personal matters about an identifiable individual, including municipal or local board employees;
BE IT RESOLVED THAT Council agrees to reconvene in closed session at 7:30 p.m. to discuss the following matter: Clean Yard By-Law Carried.
Motion 12-07-54 MOVED BY Pat Tresidder and SECONDED BY Susan Cote:
BE IT RESOLVED THAT Council agrees to reconvene in open session at 8:50 p.m. without a report. Carried.
Motion 12-07-55 MOVED BY Pat Tresidder and SECONDED BY Susan Cote:
BE IT RESOLVED THAT Council approves the report provided by Mr. Ken Jones, By-Law Officer, as presented: Carried.
ADJOURNMENT
Motion 12-07-56 MOVED BY Pat Tresidder and SECONDED BY Susan Cote:
BE IT RESOLVED THAT this meeting do now adjourn. Carried.
GENERAL ACCOUNTS
23892 Christine Gagnon 570.75
23893 Jill Koza 113.00
23894 Kirsten Gagnon 1,250.00
23895 Ken Jones 50.00
23896 Hydro One 1,187.82
23897 Trina Breault 113.00
23898 Tina O’Reilly 113.00
23899 Kristen Gagnon 388.93
23900 Terry Gagnon 401.10
23901 CIBC 243.36
23902 Claire Bigelow 518.78
23903 Dam Depot 244.93
23904 Don Laitinen 45.00
23905 Dist Tim Social Services Ad Bd 16,088.76
23906 EXP Geomatics Inc. 1,130.00
23907 Fire Safety Canada 94.69
23908 H2O on the Go 30.00
23909 Kemp Pirie 657.61
23910 Lakeview Signs 529.97
23911 Larry Lupa 655.75
23912 Miller Minerals 2,086.86
23913 Miller Paving – North 106,235.82
23914 Minister of Finance 3,754.00
23915 Municipal Service Provider 429.50
23916 Northern Tel 472.45
23917 Nortrax 211.20
23918 #1 Auto Supplies 403.02
23919 OMERS 2,381.48
23920 Ontera 16.73
23921 Phippen Waste Management 1,045.25
23922 Receiver General – Payroll Ded 7,677.60
Continued (5)
GENERAL ACCOUNTS continued
23923 Red Stallion 97.06
23924 Rona Ontario 168.35
23925 Sel Warwick 4,689.50
23926 Temiskaming Speaker 188.71
23627 TSC Stores 489.15
23828 Uniongas 213.75
23929 Workplace Safety & Ins. Bd 846.94
TOTAL $155,833.82
_____________________________________ ____________________________________
CLERK-TREASURER MAYOR
