July 3, 2012

Minutes of the Regular Meeting of the Council of the Township of Coleman held at the Council Chambers, 937907 Marsh Bay Road, Coleman Township, Ontario on Tuesday, July 3rd, 2012 at 5:30 P.M.

There were present: Mayor: D. Cleroux

Councillors: S. Cote

C. Marcella

L. Perry

P. Tresidder

Acting Works Foreman: B. Bigelow

Clerk-Treasurer: C. Bigelow

Fire Chief: D. Laitinen

By-Law Officer: K. Jones

Volunteer Firefighters: Matt Dufresne, Marcel Gauthier, Joshua Bumstead, Dan Estrada, Daren Ridley, Trina Breault, Yves Breault, Bob Hearn, Melissa Cote, Martin Cook, John Dufresne, Pete Nadeau, Scott Dufresne, Gerard Belanger, Martin Cook

Present: Wendell McCarrel, Tom Buck, Mary Church, Doug McLeod, Dennis Kelly

Deputation: Sylvia Siemens – Fire Ban

Larry Reeve – Fire Ban

ADOPTION OF THE AGENDA

Motion 12-07-01 MOVED BY Lois Perry and SECONDED BY Cathy Marcella:

BE IT RESOLVED THAT Council approves the agenda for the regular meeting of July 3, 2012 as presented: Carried.

DECLARATION OF CONFLICT OR PECUNIARY INTEREST

None

ADOPTION OF THE MIN UTES

Motion 12-07-02 MOVED BY Pat Tresidder and SECONDED BY Susan Cote :

BE IT RESOLVED THAT the minutes of the following Council Meetings be adopted as distributed: Regular Meeting – June 18, 2012 Carried.

ACCOUNTS

Motion 12-07-03 MOVED BY Cathy Marcella and SECONDED BY Pat Tresidder

BE IT RESOLVED THAT THE General Accounts in the amount of $160,366.04 be passed and paid. Carried.

Motion 12-07-04 MOVED BY Susan Cote and SECONDED BY Pat Tresidder

BE IT RESOLVED THAT THE Payroll in the amount of $26,430.51 for the month of June 2012 be passed and paid. Carried.

Continued (2)

STAFF REPORTS

Mr. Brian Bigelow reported that work is progressing normally. The tires have been installed on the grader.

The Clerk-Treasurer presented the following report:

– The present funeral policy was distributed – Council will make recommendation for a revised funeral policy at the next meeting.

– Working on a request for financial assistance for a lifeguard chair and bicycle stand.

Motion 12-07-05 MOVED BY Lois Perry and SECONDED BY Cathy Marcella:

BE IT RESOLVED THAT Council approves the report provided by the Clerk-Treasurer, as presented: Carried.

BUSINESS ARISING FROM THE MINUTES

Councillor Marcella and the Clerk-Treasurer presented the proposed municipal road resurfacing project and the five year budget forecast.

Motion 12-07-06 MOVED BY Pat Tresidder and SECONDED BY Susan Cote:

BE IT RESOLVED THAT Council approves, in principle, the attached Capital Expenditure Municipal Road Project – a (5) Year Capital Expenditure (2012 – 2016)

a fixed expenditure allocation for a 10 year period

(2012 – 2021).

a projected ongoing road maintenance costs

(2017 – 2020) Carried.

The pesticide by-law review has been deferred to October 2012.

Mr. George Kemp approved the Hydro One agreement – a standard agreement. Mr. Kemp advised there is no need for an easement as the line will be situated on a municipal road allowance. The Clerk-Treasurer to advise Hydro One of Mr. Kemp’s opinion.

NEW BUSINESS

Motion 12-07-07 MOVED BY Cathy Marcella and SECONDED BY Lois Perry:

BE IT RESOLVED THAT the Clerk-Treasurer be authorized to purchase “California” shutters for the kitchen counter for the price of $675.00 installed plus applicable taxes. Carried.

Motion 12-07-08 MOVED BY Pat Tresidder and SECONDED BY Susan Cote:

BE IT RESOLVED THAT the Clerk-Treasurer be authorized to purchase the photocopier for the quoted price of $860.00 and purchase the maintenance contract at $0.0290 per copy. Carried.

Motion 12-07-09 MOVED BY Pat Tresidder and SECONDED BY Susan Cote:

BE IT RESOLVED THAT Parcel 12919SST, with the exception of Part 2 and 5 of RP 54R-5142, Part 1 of RP 54R-5454 and Part 1 of RP 54R-5392, be declared surplus Carried.

Council reviewed the following correspondence:

– Norfolk County – resolution regarding Policing Costs

resolution regarding a request for Support for Bill 11

– City of Temiskaming Shores – Term of Reference for the new waste management capacity

– Ministry of Municipal Affairs and Housing – Strong Action for Ontario Act

Continued (3)

COMMITTEE REPORTS

Bass Lake Committee

Councillor Perry advised there has not been a meeting of the committee.

– Swimming Lessons started today

– Councillor Perry requested that there be two separate reports for Bass Lake Park and Recreation.

– The Clerk-Treasurer requested a quote for “outdoor toilets” from Phippen Waste Management.

Planning and Development

Councillors Cote and Marcella attended the CCLT meeting and updated Council

– the Community Profile should be on the website

– the Ontario Growth Plan focuses on major centres and not on rural municipalities.

– they are waiting for funding approval for an intern before proceeding with future plans.

CONFIRMATORY BY-LAW

Motion 12-07-10 MOVED BY Lois Perry and SECONDED BY Cathy Marcella:

BE IT RESOLVED THAT By-Law No. 12-18 being a by-law to confirm certain proceedings of Council be read a first and second time. Carried.

Motion 12-07-11 MOVED BY Pat Tresidder and SECONDED BY Susan Cote:

BE IT RESOLVED THAT By-Law No. 12-18 be read a third and final time and be passed and enacted. Carried.

DEPUTATIONS

Mrs. Sylvia Siemens was in attendance to speak on the matter of fire bans within the Township of Coleman. Mrs. Siemens provided the sequence of conversations and correspondence regarding her request to remove the fire ban for Marsh Bay Resort specifically. Mrs. Siemens would like the Coleman Fire By-Law to be amended to permit Campgrounds and Tourist Operators to have open fires in a controlled environment under specific conditions. Mrs. Siemens provided a copy of her Certificate of Insurance.

Mayor Cleroux read comments provided by Mr. Bill Riley, MIS Municipal Insurance Services Ltd. stating that fire bans provide an opportunity to manage risks within municipal boundaries.

Councillor Cote read a letter submitted by Mr. Yves and Mrs. Trina Breault in support of the fire ban.

Mr. Larry Reeve was in attendance to express his opposition to the fire ban. He expressed his and his family’s disappointment with the fire ban as it curtails their enjoyment of the summer. He felt more fires are caused by cooking, trains, lightning, fireworks and smokers.

Chief Laitinen advised the Kirkland Lake fire was started by a camp fire and many Coleman residents support the fire ban.

Chief Laitinen reviews the fire ban on a daily basis – he consults with his Deputy Chief, reviews a Ministry of Natural Resources weather site and talks with a representative from the Ministry of Natural Resources. He also consults with neighbouring Fire Chiefs.

Chief Laitinen reiterated that there just has not been enough rain to warrant removing the fire ban at this time – it will be lifted as soon as we get rain.

Mayor Cleroux advised Council supports Chief Laitinen’s decision.

Continued (4)

Chief Laitinen presented his report

– On June 23 there was a grass fire on Marsh Bay Road – 2 acres of bush burnt. The Ministry of Natural Resources dispatched a water bomber – the Coleman Fire Department was able to bring this fire under control in three hours.

– The Coleman Fire Department participated in the Freedom Ride and the Cobalt parade.

– Chief Laitinen would like the fire by-law to be amended to include fire works – He wanted to caution people that anyone starting a fire with fireworks is liable for all costs.

– Mr. Pete Gilboe, Ministry of Natural Resources is recommending that all municipalities adopt the same fine in their by-laws as the Ministry of Natural Resources.

– One fire fighter joined the Volunteer Fire Department – will advise Council at the next meeting.

Motion 12-07-12 MOVED BY Pat Tresidder and SECONDED BY Cathy Marcella:

BE IT RESOLVED THAT Council approves Chief Don Laitinen’s report as present. Carried.

CORRESPONDENCE

– HazMat Management – Headline News

– Canadian Environmental Protection – Provincial Report Card

– Canadian Journal of Green Building & Design

– Ontario Heritage Trust – nominations

– AMO – Watch File

Policing issues

MEPCO update

Board Report

– OMERS – member news

– North East LHIN – media release

– VFIS – news

– Mike Malouf – Notice of intention to perform assessment work

– IESO – Managing your electricity costs

– T.H.U. – minutes

– Municipal World – July Issue

– The Working Forest

– Green Building & Design

IN CAMERA (CLOSED) SESSION

Motion 12-07-13 MOVED BY Lois Perry and SECONDED BY Cathy Marcella:

WHEREAS Section 239(2) states that a meeting or part of a meeting may be closed to the public if the subject matter being considered is:

(a) personal matters about an identifiable individual, including municipal or local board employees;

BE IT RESOLVED THAT Council agrees to reconvene in closed session at 7:45 p.m. to discuss the following matter: Clean Yards By-Law Carried.

Motion 12-07-14 MOVED BY Lois Perry and SECONDED BY Pat Tresidder:

BE IT RESOLVED THAT Council agrees to reconvene in open session at 8:37 p.m. without a report. Carried.

Motion 12-07-15 MOVED BY Cathy Marcella and SECONDED BY Pat Tresidder:

BE IT RESOLVED THAT Council approves the report provided by Mr. Ken Jones, By-Law Officer, as presented: Carried.

Motion 12-07-16 MOVED BY Pat Tresidder and SECONDED BY Cathy Marcella:

BE IT RESOLVED THAT Miller Paving Northern b ehired t supply, haul and grade Granular M 150 mm thick to the Municipal Waste Site – $5,590.00. Carried.

Continued (5)

Motion 12-07-17 MOVED BY Susan Cote and SECONDED BY Pat Tresidder:

BE IT RESOLVED THAT Mr. Yves Breault be hired as an “on call” mechanic for the Township of Coleman;

AND THAT The Clerk-Treasurer enlist Mr. Breault with the Ministry of Transportation. Carried.

ADJOURNMENT

Motion 12-07-18 MOVED BY Cathy Marcella and SECONDED BY Lois Perry:

BE IT RESOLVED THAT this meeting do now adjourn. Carried.

GENERAL ACCOUNTS

23811 Ken Jones 50.00

23812 UnionGas 295.02

23813 Christine Gagnon 496.29

23814 A & B approved in June 2012 re-issued

23815 T of Coleman – Jan/May 2012 Utility approved in June 2012 re-issued

23816 Jess Veley 700.00

23817 HydroOne 1147.48

23818 Kristen Gagnon – June 2012 Caretaker 1250.00

23819 Void

23820 Dianne Desormeaux June 15-30 550.41

23821 Bartlett’s Auto Electric Ltd 42.38

23822 Brownlee Equipment 167.56

23823 CIBC 988.79

23824 Don Laitinen 175.00

23825 DSSAB 16088.76

23826 Gerry McGarry 800.00

23827 H20 on the Go 27.50

23828 Hite Services Ltd 570.65

23829 HydroOne 40.94

23830 Jack Watson Sports Inc 504.66

23831 Lakeview Signs 350.30

23832 Lexis Nexis 89.83

23833 Minister of Finance – Policing 3764.00

23834 North Cobalt Flea Market 10.17

23835 NorthernTel 214.70

23836 Nortrax 615.31

23837 OMERS June 2012 3707.74

23838 Ontera 4.32

23839 Pete’s Small Engines 132.89

23840 Phippen Signs 50.85

23841 Pioneer Diesel Injection Ltd 82.94

23842 Purolator 36.73

23843 Receiver General – June 2012 9126.15

23844 Reliance 45.75

23845 Rona 8.69

23846 Eng Public School Bd 59254.00

23847 French Public Bd 5422.77

23848 English Sep Bd 15376.15

23849 French Sep Bd 36682.85

23850 Tem Speaker 651.81

23851 Temiskaming Office 604.17

23852 TSC Stores 112.98

23853 WSIB – June 2012 976.83

TOTAL $160,366.04

_____________________________________ ____________________________________

CLERK TREASURER MAYOR