July 29, 2013

REGULAR MEETING MINUTES
July 29, 2013
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Minutes of the Regular Meeting of the Council of the Township of Coleman held at the Council
Chambers, 937907 Marsh Bay Road, Coleman Township, Ontario on Monday, July 29th, 2013
at 6:00 P.M.
There were present: Mayor: D. Cleroux
Councillors: S. Cote
C. Marcella
L. Neil
L. Perry
Works Foreman: B. Bigelow
Clerk-Treasurer: C. Bigelow
Fire Chief: D. Laitinen
Deputation: Peter Rivest – Knights of Columbus
Carmen Kidd and Mac Hamilton – Earlton Airport Proposed Air Passenger
Service
Present: John Gore, Kirk & Janet Gore, Katrina Bennett, Alice Hearn Flannigan, Caelan
Flannigan, Dixie Derosiers, Richard Williams.
ADOPTION OF THE AGENDA
Motion 13-07-35 MOVED BY Lois Perry and SECONDED BY Cathy Marcella:
BE IT RESOLVED THAT Council approves the agenda for the regular meeting of July 29th,
2013 as presented: Carried.
DECLARATION OF CONFLICT OR PECUNIARY INTEREST
N/A
ADOPTION OF THE MINUTES
Motion 13-07-36 MOVED BY Cathy Marcella and SECONDED BY Lisa Neil:
BE IT RESOLVED THAT the minutes of the following Council Meetings be adopted as
distributed: Regular Meeting – July 15, 2013 Carried.
ACCOUNTS
Motion 13-07-37 MOVED BY Lisa Neil and SECONDED BY Cathy Marcella:
BE IT RESOLVED THAT THE General Accounts in the amount of $80,606.67 be passed and
paid. Carried.
Motion 13-07-38 MOVED BY Lisa Neil and SECONDED BY Susan Cote:
BE IT RESOLVED THAT THE Payroll in the amount of $25,222.01 be passed and paid. .Carried.
DEPUTATIONS
1. Peter Rivest – Knights of Columbus
Mr. Rivest updated Council regarding the Ministry of the Environment order to upgrade their
septic system and eliminate leaching pits. Mr. Rivest advised the Knights of Columbus will
proceed with an application and hopes Council will support their application.
Mayor Cleroux advised him that the Zoning By-Law limits the number of trailer lots to 70. The
Clerk-Treasurer to provide the Club with this section of the Zoning By-Law and a copy of the
Ministry of the Environment Gillies Lake Water Quality study.
REGULAR MEETING MINUTES
July 29, 2013
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Continued (2)
DEPUTATIONS continued
2. Carmen Kidd – Earlton Airport Proposed Air Passenger Service
Mayor Kidd was in attendance to update Council with respect to the proposed Earlton Airport
Passenger Service. Mayor Kidd provided Council with detailed information regarding the
project. The Committee would like an answer before the end of August whether or not the
Township of Coleman supports the project in principle.
STAFF REPORTS
Works Department
– Mr. Brian Bigelow advised he is still waiting for quotes for a garbage truck and winter plow.
– The garbage truck is up and running at this time – Mr. Bigelow recommends that no further
repairs be done on this vehicle.
– the Coleman Road entrance needs attention
– Bass Lake driveways and road will be upgraded
– Cassidy Lane upgrade is still in progress
Motion 13-07-39 MOVED BY Lois Perry and SECONDED BY Cathy Marcella:
BE IT RESOLVED THAT Council approves the Works Department Report submitted by Mr.
Brian Bigelow, as presented: Carried.
Administration
– The Marsh Bay Road lot survey was registered today.
– The Carriere Road survey will be registered next week.
– The TransCanada Pipeline presentation will be held August 12th, 2013.
– Mrs. Bea Eckert’s request to cut down a tree in her yard was denied.
– CIBC annual review of investment – the Clerk-Treasurer to make an appointment to review
investments.
Motion 13-07-40 MOVED BY Lisa Neil and SECONDED BY Susan Cote:
BE IT RESOLVED THAT Council approves the Administration Report submitted by the
Clerk-Treasurer, as presented: Carried.
BY-LAWS
Motion 13-07-41 MOVED BY Lois Perry and SECONDED BY Cathy Marcella:
BE IT RESOLVED THAT By-Law No. 13-24 being a by-law to rename a street under the
jurisdiction of The Corporation of the Township of Coleman – Cassidy Lane be read a first and
second time. Carried.
Motion 13-07-42 MOVED BY Lisa Neil and SECONDED BY Susan Cote:
BE IT RESOLVED THAT No. 13-24 be read a third and final time and be passed and enacted.
Carried.
Motion 13-07-43 MOVED BY Lisa Neil and SECONDED BY Susan Cote:
BE IT RESOLVED THAT By-Law No. 13-30 being a by-law to authorize the sale of land –
Grenier be read a first and second time. Carried.
Motion 13-07-44 MOVED BY Cathy Marcella and SECONDED BY Lisa Neil:
BE IT RESOLVED THAT No. 13-30 be read a third and final time and be passed and enacted.
Carried.
REGULAR MEETING MINUTES
July 29, 2013
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Continued (3)
BY-LAWS continued
Motion 13-07-45 MOVED BY Lois Perry and SECONDED BY Cathy Marcella:
BE IT RESOLVED THAT By-Law No. 13-31 being a by-law to authorize the sale of land –
Grenier be read a first and second time. Carried.
Motion 13-07-46 MOVED BY Lisa Neil and SECONDED BY Susan Cote:
BE IT RESOLVED THAT No. 13-31 be read a third and final time and be passed and enacted.
Carried.
BUSINESS ARISING FROM THE MIN UTES
1. Sharp Lake Park – zoning by-law amendment
A discussion was held regarding the Sharp Lake Park Zoning By-Law amendment. Mayor
Cleroux reported on a meeting with Mr. George Kemp, Municipal Lawyer. Council
requested Mr. Kemp’s opinion in writing prior to making a decision.
2. Ontario Trillium Foundation – update
A ribbon ceremony will be held August 9th at 10:00 a.m. to acknowledge the Ontario
Trillium Foundation for their very generous grant used to purchase playground equipment
for Bass Lake Park.
3. TransCanada Pipeline – Energy East Pipeline
Correspondence submitted by Mr. Ackert was tabled. Council reviewed the information
received from TransCanada Pipeline.
Motion 13-07-47 MOVED BY Cathy Marcella and SECONDED BY Lisa Neil:
WHEREAS Section 239(2) states that a meeting or part of a meeting may be closed to the public
if the subject matter being considered is:
(a) personal matters about an identifiable individual, including municipal or local board
employees;
BE IT RESOLVED THAT Council agrees to reconvene in closed session at 7:35 p.m. to discuss
the following matter: Recycling Plant Carried.
Motion 13-07-48 MOVED BY Lisa Neil and SECONDED BY Susan Cote:
BE IT RESOLVED THAT Council agrees to reconvene in open session at 7:45 p.m. without a
report. Carried.
Motion 13-07-49 MOVED BY Cathy Marcella and SECONDED BY Lisa Neil:
BE IT RESOLVED THAT Council approves the Fire Department Report submitted by Chief
Don Laitinen, as presented. Carried.
NEW BUSINESS
1. Conference/Training – CEMC Course Temiskaming Shores
2. Motion – Tax Arrears
Motion 13-07-50 MOVED BY Lois Perry and SECONDED BY Cathy Marcella:
WHEREAS Parcel 4584SST, Blk 7, Gillies Limit, Coleman has been processed through the Tax
Arrears Process;
AND WHEREAS a Tender to Purchase was advertised with no tender being submitted;
BE IT RESOLVED THAT Parcel 4584SST, Blk 7, Gillies Limited, Coleman be transferred to
REGULAR MEETING MINUTES
July 29, 2013
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The Corporation of the Township of Coleman. Carried.
Continued (4)
NEW BUSINESS continued
Council reviewed the following correspondence:
– Accessibility Directorate of Ontario – reporting
– City of Temiskaming Shores – Zoning By-Law Amendment
COMMITTEE REPORTS
1. Councillor Cathy Marcella reported on the Infrastructure Consultation Session held July
26th, 2013. Funding hinges on Municipal Asset Management Plans. Discussions were held
throughout the session and comments were made that small communities have been
ignored in the past for Infrastructure Funding. All the information provided by the
Municipal Representatives will be reviewed and small communities will be considered in the
future.
2. Tourism and Rec
Councillor Cote advised a one day ATV Rally is being planned for September 21st, 2013
providing funding is approved.
3. Bass Lake Park
Councillor Perry advised letters will be going out to all trailer renters requesting that they
realign their trailers.
Porta-potties will ordered for the Bass Lake Baseball Tournament.
Earlton Airport
Councillor Cote updated Council regarding the Earlton Airport operation.
Mayor Cleroux mentioned Mr. William Sutton’s book “Cobalt Mining Times Remembered”.
CORRESPONDENCE
– HazMat – update
– AMO – Watch File, Risk Management Symposium, Municipal Minute
– Democracy Watch – update.
– Kellie Broderick – upcoming program
– MPAC – update
– Hydro One – KMS Poles Memo
– Cabinet Shuffle Demands Transparency
– AMCTO – Municipal Minute, courses
– Privacy Commissioner of Ontario – primer on detadata
– The Weekly Detour
– Ministry of Labour – internships
– Emergency Management Ontario – minutes
– Eleanor McMahon – Share the Road newsletter
– Natural Resources Canada – Energy Star
– Ontario Trails Council – newsletter
– Canadian Environmental Protection – newsletter
– Cobalt Mining Competition – Catering notification
– Achieve – workshops
– LAS Energy Management Planning Workshop
– EPIC – new training program
– Frontline Security
REGULAR MEETING MINUTES
July 29, 2013
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Continued (5)
ADJOURNMENT
Motion 13-07-51 MOVED BY Lisa Neil and SECONDED BY Cathy Marcella:
BE IT RESOLVED THAT this meeting do now adjourn.
Carried.
GENERAL ACCOUNTS
24831 Kenneth Jones $50.00
24832 Bartlett’s Auto Electric $59.78
24833 CIBC $131.39
24834 Claire Bigelow $431.76
24835 Darcy’s Mechanical Repair $1,150.00
24836 Green tractors Inc. $53.63
24837 Home Improvement $38.27
24838 Home Hardware Building Centre $9.36
24839 J.L. Richards & Associates $3,320.73
24840 Kemp Pirie $3,244.56
24841 Lifesaving Society $310.09
24842 Miller Paving – Northern $53,682.68
24843 Northern Tel $488.34
24844 #1 Auto Supplies $169.03
24845 OMERS $2,884.32
24846 Ontera $21.27
24847 Pioneer Diesel Injection Ltd $242.45
24848 Receiver General – Payroll Ded $8,459.18
24849 Royal Tire $971.91
24850 Staples $124.69
24851 Story Environmental Services $199.08
24852 Stone Company Ltd.
$2,057.27
24853 Uniongas $276.40
24854 Workplace Safety & Ins. Bd $940.48
24855 Yves Breault $1,290.00
TOTAL $80,606.67
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CLERK-TREASURER MAYOR