Minutes – Draft Only REGULAR MEETING MINUTES July 2, 2014 _____________________________________________________________________________
Minutes of the Regular Meeting of the Council of the Township of Coleman held at the Council Chambers, 937907 Marsh Bay Road, Coleman Township, Ontario on Wednesday, July 2nd, 2014 at 6:00 P.M.
There were present: Mayor: D. Cleroux
Councillors: S. Cote
L. Neil
L. Perry
Clerk-Treasurer: C. Bigelow
By-Law Officer: K. Jones
Deputation: Chris O’Reilly – Adshead Land Development
Julie Buffam – Bass Lake Railway Crossing
ADOPTION OF THE AGENDA
Motion 14-07-01 MOVED BY Lois Perry and SECONDED BY Lisa Neil:
BE IT RESOLVED THAT Council approves the agenda for the regular meeting of July 2nd, 2014 as presented: Carried.
DECLARATION OF CONFLICT OR PECUNIARY INTEREST
N/A
ADOPTION OF THE MIN UTES
N/A
ACCOUNTS
Motion 14-07-02 MOVED BY Lisa Neil and SECONDED BY Lois Perry :
BE IT RESOLVED THAT THE General Accounts in the amount of $46,176.85 be passed and paid. Carried.
Motion 14-07-03 MOVED BY Lois Perry and SECONDED BY Lisa Neil:
BE IT RESOLVED THAT THE Payroll in the amount of $23,196.27 be passed and paid. .Carried.
DELEGATIONS
Mr. O’Reilly was in attendance to voice his complaint with the Adshead Land Development going on across from his residence on Gillies Lake Road. Although Mr., Adshead agreed to put a berm along the road, to date, this has not been done. Council agreed to review Mr. O’Reilly’s concern in closed session and deal with the matter.
Ms. Julie Buffam was in attendance to request Council’s support with her concern with the Bass Lake Railway Crossing. Mayor Cleroux advised Ms. Buffam that Council had already met with Mr. Pierre Leveille from Ontario Northland Railway. Mr. Leveille stated that lights would not be installed at the crossing as the railway was in place prior to the construction of Bass Lake Road. Mrs. Buffam has been in touch with the Transport Safety Board, the Transport Canada and the Ombudsamn Office. Council agreed to forward a letter to Ontario Northland Railway and cc all other agencies.
Ms. Buffam willh prepare a petition to circulate to the local residents and Bass Lake Park Visitors. Minutes – Draft Only Continued (2) REGULAR MEETING MINUTES July 2, 2014 _____________________________________________________________________________
Continued (2)
STAFF REPORTS
Administration
– The Clerk-Treasurer distributed notes on the Post Freeze Up and Municipal Roads meetings to Council. Mr. Bruce McMullan approved the use of below grade styrofoam for insulation of the water lines. All municipal roads will be upgraded eventually – including Murphy Mill Road.
– The Clerk-Treasurer to contact Trudel Equipment to repair the Bass Lake Park mower.
– Municipal Employees Manual acknowledgement will be signed by the employees.
– Mr. Brian Bigelow will work with Bumstead’s for a crawler tractor for use at the Municipal Waste Site. Mr. Bigelow is authorized to order a shed from Home Hardware – price $869.99.
– Mr. Bigelow will review the resumes for a student to replace Ms. Major.
Motion 14-07-04 MOVED BY Lois Perry and SECONDED BY Lisa Neil:
BE IT RESOLVED THAT Council approves the Administration Report submitted by the Clerk-Treasurer, as presented: Carried.
BUSINESS ARISING FROM THE MINUTES
Minimum Tax reviewed and discussed. This matter is deferred to 2015.
Municipal Investments were reviewed and discussed. This matter is deferred to 2015.
The Clean Yards By-Law was reviewed. Section 5.2 will be amended to “not more than one vehicle and/or one hobby vehicle provided the vehicles are stored in an enclosed structure or located in a manner so as to be screened from view by neighbouring residents and from adjacent roadways”.
Councillor Neil will review the Procurement Policy – By-Law and bring her recommendations to Council.
Council reviewed correspondence sent to the Ministry of Natural Resources regarding the land used by the Temiskaming Nordic Ski Club.
NEW BUSINESS
The Clerk-Treasurer to forward Council examples of various Site Alteration By-Laws for their review and recommendations.
Council reviewed the following correspondence:
Town of Penetanguishene – Formation of Small & Rural School Alliance
Hon. Bob Chiarelli – Long-Term Energy Plan
COMMITTEE REPORTS AND APPROVAL OF MINUTES
Bass Lake Committee
Councillor Perry advised Bass Lake Park affairs are progressing. A meeting is scheduled for July 4, 2014 at 6:00 p.m.
Planing & Development
Councillor Lisa Neil advised the surveying of the Portage Bay Parcels is scheduled for this week.
Public & Safety
Councillor Sue Cote reported on the recent meeting of the Airport Committee. The Airport’s Minutes – Draft Only Continued (3) REGULAR MEETING MINUTES July 2, 2014 _____________________________________________________________________________
financial situation has not changed – still operating in a minor deficit position.
Continued (3)
CORRESPONDENCE
– St. Patrick School – Graduation Awards
– AMCTO – Municipal Minute, legislative express
– AMO – report to members
– Democrcy Watch – news
– Earlton-Timiskaming Regional Airport – financial report and minutes
– Friends of the Earth Canada – Welfare of Honeybees
– Chad Gale – Asset Management
– HR Advantage – newsletter
– Hamilton Kent – news
– HazMat – update
– Hoggarth, Thomas – Species at Risk
– Lancaster House – update
– MFOA – e-newsletter
– MPAC News
– Municipal, Land Use & Development Report – Summer edition
– Northeastern Ontario Tourism – update
– Ontario Good Roads Association – Ontario Traffic Manual Book 15
– Ontario Municipal Leadership Institute – update
– Ontario Tire Stewardship – news
– Recycling Products – news
– St. Cyr/Dibrina Sure Pre Golf Soiree & Tournament
– National Executive Educators – programs
– Timiskaming Health Unit – minutes
– The Weekly Detour – update
– VFIS – news
– Veso Sobot – Spending Smarter
– CURB Magazine
CONFIRMATORY BY-LAW
Motion 14-07-05 MOVED BY Lois Perry and SECONDED BY Lisa Neil:
BE IT RESOLVED THAT By-Law No. 14-17 being a by-law to confirm certain proceedings of Council be read a first and second time. Carried.
Motion 14-07-06 MOVED BY Susan Cote and SECONDED BY Lisa Neil:
BE IT RESOLVED THAT By-Law No. 14-17 be read a third and final time and be passed and enacted. Carried.
IN CAMERA (CLOSED) SESSION
Motion 14-07-07 MOVED BY Lois Perry and SECONDED BY Lisa Neil:
WHEREAS Section 239(2) states that a meeting or part of a meeting may be closed to the public if the subject matter being considered is:
(a) advice that is subject to solicitor-client privilege, including communications necessary for that purpose;
BE IT RESOLVED THAT Council agrees to reconvene in closed session at 7:20 p.m. to discuss the following matter: Legal Opinion – Sharp Lake Park Clean Yard By-LawCarried.
Motion 14-07-08 MOVED BY Lisa Neil and SECONDED BY Susan Cote
BE IT RESOLVED THAT Council agrees to reconvene in open session at 8:02p.m. without a Minutes – Draft Only REGULAR MEETING MINUTES July 2, 2014 _____________________________________________________________________________
report. Carried.
Continued (4)
Motion 14-07-09 MOVED BY Lisa Neil and SECONDED BY Susan Cote:
BE IT RESOLVED THAT Council approves the By-Law Officer’s Report submitted by Mr. Ken Jones, as presented: Carried.
ADJOURNMENT
Motion 14-07-10 MOVED BY Lisa Neil and SECONDED BY Susan Cote:
BE IT RESOLVED THAT this meeting do now adjourn. Carried.
GENERAL ACCOUNTS
25638 – Don Revoy 395.50
25639 – Petty Cash 198.90
25640 – Jennifer Milroy 151.83
25641 – Dam Depot 195.74
25642 – Kenneth Jones 50.00
25643 – Gerry McGarry 750.00
25644 – Jody Bigelow 75.00
25645 – Jennifer Milroy 1,250.00
25646 – Accuracy Environmental 39.55
25647 – Bartlett’s Auto Electric Ltd. 150.01
25648 – New Liskeard Bikers’ Reunion 565.00
25649 – Claire Bigelow 507.02
25650 – ECO-Logix 3,121.31
25651 – Henderson Recretion Equipment 2,000.00
25652 – Home Improvement 50.84
25653 – Home Hardware Building Centre 845.48
25654 – Hydro One 42.07
25655 – J.L. Richards & Associates 594.39
25656 – Kemp Pirie 969.36
25657 – Larry Lupa 483.30
25658 – Lexis Nexis 98.18
25659 – Miller Paving – Northern 135.54
25660 – Minister of Finance – OPP 4,926.00
25661 – Municipal Property Assessment 6,823.12
25662 – Munisoft 113.00
25663 – New Liskeard Kenworth Ltd. 358.56
25664 – NorthernTel Mobility 239.57
25665 – Northern Tel 542.91
25666 – OMERS 2,942.24
25667 – Ontera 26.52
25668 – Orkin PCO Services 86.45
25669 – Packard Plumbing & Heating 102.72
25670 – Pete’s Small Engines 67.80
25671 – Receiver General – Payroll 8,210.24
25672 – Rona Ontario 373.95
25673 – Superior Propane 123.70
25674 – Timiskaming Health Unit 6,126.00
25675 – Town of Cobalt 1,523.70
25676 – Workplace Safety & Ins. Bd 921.35
TOTAL $46,176.85
_____________________________________ ____________________________________
CLERK-TREASURER MAYOR
