July 18, 2011

Minutes of the Regular Meeting of the Council of the Township of Coleman held at the Council Chambers, 937907 Marsh Bay Road, Coleman Township, Ontario on Monday, July 18th, 2011 at 5:30 P.M.

There were present:

Mayor: D. Cleroux
Councillors: S. Cote, C. Marcella, L. Perry, P. Tresidder
Works Foreman: D. Dufresne
Clerk-Treasurer
Assistant: C. Gagnon
Fire Chief D Laitinen

Deputations: Garry Bigelow, Mervin Manners, Paul Lauzon

Present: Kent & Georgette Saxton, Dennis & Katharine Hakola, Doug Mcleod, Merv Manners & (son), Jim Patrick

Motion 11-7-23 MOVED BY Lois Perry and SECONDED BY Cathy Marcella:
BE IT RESOLVED THAT the council meeting agenda for July 18, 2011 be approved as presented.
Carried.

Motion 11-7-24 MOVED BY Lois Perry and SECONDED BY Cathy Marcella:
BE IT RESOLVED THAT the minutes of the following Council Meetings be adopted as distributed: (1) Regular Meeting – June 20, 2011

(2) Special Meeting – June 29 2011 Carried.

Motion 11-7-25 MOVED BY Cathy Marcella and SECONDED BY Pat Tresidder:
BE IT RESOLVED THAT the General Accounts in the amout of $597,431.75 be passed and paid.
Carried.
Deputations:

Garry Bigelow was present to express his opinion on the subject of Private Plow. Mr Bigelow feels this service should be discontinued since it is not available for all taxpayers. It is his belief private enterprises cannot plow for the $300 yearly fee, thus the municipality is passing this expense onto the taxpayers. This scenario has the same argument as the Water Project.
Mayor Cleroux stated this is a point well taken and Council will table this subject at the next regular meeting.

Ron Lauzon proposed his request to be Coleman’s ambassador for Upgrading the University Headframe located at the southeast corner of Hwy11 and Hwy11B. His intention is to ask for monetary donations from the local area acting on behalf of the Coleman Township. Mr Lauzon
provided his presentation to council.
Mayor Cleroux stated there are proper channels to be taken for Mr. Lauzon’s request. Mayor Cleroux requested Mr. Lauzon express his proposal in more delail for next meeting, making sure he has answers for the 5W’s.

Mervin Manners was present requesting Councils permission to use an existing Township trail (from Barr Access Road to cottage) to access his cottage, municipal description of Lot 18 Con 6 PCL#7951SST, by vehicle.
Providing Coleman has no liability Council is in agreement with Mr Manners using this trail.
Continued (2)

Motion 11-7-26 MOVED BY Susan Cote and SECONDED BY Pat Tresidder:
BE IT RESOLVED THAT By-Law NO. 11-21 be read a third and final time and be passed and enacted. Carried.

Business Arising:
– Cathy Marcella – draft study for road from Latchford to Loon Lake Creek – TABLED
– Kenworth – extended warranty(1 year) – Daryl will investigate – TABLED
– Mayor Cleroux read Carolyn Chervrier’s letter – property line and water billing concerns will be addressed. Councillor Marcella has drafted a chart for 2nd quarter meter usage with explanation.
Clerk Treasurer to schedule meeting- Georgia Pacific – to discuss road conditions (Coleman Road)
– MNR – Loon Lake Issue – Council reviewed correspondence reguarding vehicles in lake.
– Clerk will arrange a meeting with St Cyr & Assoc., client renewal, for September 2011
– no change in Cobalt Water Act agreement – Cobalt will discuss at their next council meeting
– Business Registry review – tabled

New Business:
Motion 11-7-27 MOVED BY Lois Perry and SECONDED BY Cathy Marcella:
BE IT RESOLVED THAT the Clerk-Treasurer be authorized to donate $1,500.00 to the Cobalt Historical Society to assist with the Heritage Silver Trail expenses. Carried.

Motion 11-7-28 MOVED BY Lois Perry and SECONDED BY Pat Tresidder:
BE IT RESOLVED THAT the Clerk-Treasurer be authorized to donate $500.00
to the Latchford Cobalt Coleman Area Food Bank. Carried.

Motion 11-7-29 MOVED BY Lois Perry and SECONDED BY Pat Tresidder:
WHEREAS the Ontario Northland Transportation Commission has been the critical north south link in Northeastern Ontario for over 100 years;
AND WHEREAS the Ontario Northland has been both a principal economic engine for Northern Ontario and the only land access for remote Northern communities;
AND WHEREAS the Ontario Northland is currently completing a very successful refurbishment program on GO TRANSIT coaches and has been publicly acknowledged for the quality of workmanship and adherence to budget;
AND WHEREAS Metrolinx has recently announced the award of a contract for additional coach refurbishment to a firm outside Ontario based solely on a low tender price with no consideration to the NET FINANCIAL BENEFIT to the Province of Ontario nor consideration to the economic impact to the affected communities in Northern Ontario;
AND WHEREAS it appears this decision will result in a net negative impact of in excess of 6 million dollars to the Province of Ontario
BE IT RESOLVED THAT the Council of The Corporation of the Township of Coleman fully supports the City of North Bay’s request that the Metrlinx award to an out-of-Province firm te immediately suspended pending a review of the option that would provide the best NET VALUE to North Bay, the Region, all of Northern Ontario and ultimately the taxpayers of Ontario;
AND FURTHER THAT Ontario Northland be identified and supported by the Province in its Northern Growth Plan as a key component in the transportation network required to grow and sustain the economy in Northern Ontario. Carried.

Motion 11-7-30 MOVED BY Lois Perry and SECONDED BY Cathy Marcella:
BE IT RESOLVED THAT Ms. Anita Koza be appointed as the Township of Coleman’s representative to the Cobalt Library. Carried.

Motion 11-7-31 MOVED BY Pat Tresidder and SECONDED BY Susan Cote:
BE IT RESOLVED THAT the Clerk-Treasurer be authorized to purchase an ad for the Speaker’s Business Card Directory – cost $98.00. Carried.

Motion 11-7-32 MOVED BY Lois Perry and SECONDED BY Pat Tresidder:
BE IT RESOLVED THAT this Council approves the form of draft by-law and franchise agreement attached hereto and authorizes the submission thereof to the Ontario Energy Board for approval pursuant to the provisions of Section 9 of The Municipal Franchises Act.

2. This Council requests that the Ontario Energy Board make an Order declaring and directing that the assent of the municipal electors to the attached draft by-law and franchise agreement pertaining to the Corporation of the township of Coleman is not necessary pursuant to the provisions of Section 9(4) of the Municipal Franchises Act. Carried.

Landowners have received notice of confirmation of staking – advised concerned land owners to contact their lawyer and/or Gary Grabowski/MMDM&F for the protocol for procedure.

Don Laitinen/Fire Chief – more information on District Wide/Mock disaster September 10, 2011- Tabled.

Stats Canada – National Household Survey – Tabled.

Committee Reports:

Public Works – Received Bus Shelter – has to be installed
– needs to be anchored with cement
– needs to choose an appropriate location
– work can be done by works crew
– Playground Equipment has arrived – instructions for installment will be used
– equipment weighs 1200 lbs
– will find a way to deliver to Bass Lake beach grounds
– will be installed as soon as possible
– Roads Upgrading – M104/first done next year/start soon to arrange
– Daryl will meet with Mitch/Miller Paving this week
– Garbage Truck Repairs/New- transmission shakes (repair cost estimate $2000-$3000)

Coleman Water Distribution System – Councillor Marcella states she is ready for power point presentation-scheduled for July 20 2011.
– question period at end of session
– billing seems to be suitable

Bass Lake Committee Report – Councillor Perry submitted report- meeting July 6, 2011

Motion 11- 7-33 MOVED BY Lois Perry and SECONDED BY Cathy Marcella:
BE IT RESOLVED THAT Exp. Geomatics be authorized to proceed with the survey of the road from the concession stand through to Parcels 5057, 5123, 5447, Lot 9, Concession 4 Bass Lake Road to be 66 foot wide and placing survey monuments along the said road – quote $6000. to $7000 + HST. Carried.

Correspondence:

– AMO – Fiscal Reality Check Watch File
OMERS update
Breaking News
– Chamber of Commerce – Youth Enterprise E-Newsletter
– Health Achieve – Prospectus
– Global Traffic Technologies – Opticom to the Rescue
– The College of Physicians and Surgeons of Ontario – Outstanding Ontario Physicians
– MFOA – Release of Ontario’s 10 Year Capital Plan
– CUI – Brownfields – nominations Upcoming Events
– Play Works – Youth Friendly community
– Indian Economic & Business News
– Ontario Health Services – report
– Infra Cycle – webinar
– HazMat – Conference Headline News
– Mohawk College Enterprise – leadership summit
– The Working Forest
– Frontline Security
– Communities in Bloom
– Ontario Hospital Association – OHA Today
– FCM – news
– Lyme Diesease Petition
– Places to Grow – Progress Report

Motion 11-7-34 MOVED BY Lois Perry and SECONDED BY Pat Tresidder:
WHEREAS Section 239 (2) states that a meeting or part of a meeting may be closed to the public if the subject matter being considered is:
(a) personal matters about an identifiable individual, including municipal or local board employees;
BE IT RESOLVED THAT Council agrees to reconvene in closed session at 7:10 p.m. to discuss the following matter : Recycling Proposal
Bass Lake Road Repair Carried

Motion 11-7-35 MOVED BY Pat Tresidder and SECONDED BY Susan Cote:
BE IT RESOLVED THAT Council agrees to reconvene in open session at 8:06 p.m. without a report. Carried.

Motion 11–7-36 MOVED BY Sue Cote and SECONDED BY Pat Tresidder:
BE IT RESOLVED THAT this meeting do now adjourn. Carried.

GENERAL ACCOUNTS
22918 Miller Minerals 78258.38
22919 Waynes Garage 349.72
22920 Grant Fuels Inc 3909.00
22921 CIBC Visa 615.00
22922 Steven Novacell May15-June 15 1250.00
22923 Jill Koza 25.00
22924 AECOM 12325.97
22925 Kenneth Jones 50.00
22926 Christine Gagnon Swim Supplies 563.53
22927 Dianne Desormeaux 318.75
22928 Gerry McGarry 400.00
22929 Steven Novacell June 15-July 15 1250.00
22930 Pedersen Construction 190781.46
22931 Thundermen Inc 1705.17
22932 AgNor 308.06
22933 AJ Stone 1970.63
22934 Alvin Caldwell Sand & Gravel 39296.45
229 35 Brownlee Equip 203.84
22936 CIBC Visa 678.38
22937 City of timmins 155.68
22938 CJTT 124.30
22939 Claire Bigelow 254.08
22940 DSSAB 14954.87
22941 Electonic North Inc 146.81
22942 Flags Unlimited 1630.98
22943 Fortier Beverages 7.00
22944 Grand & Toy 313.72
22945 Gabbani Courier 63.92
22946 Grand Home Hardware 442.22
22947 Home Improvement 29.23
22948 Hydro One 2859.16
22949 Kemp 2610.30
22950 Kenworth 32.50
22951 Lakeview Sign 486.68
22952 Lexis Nexis 86.05
22953 LifeSaving Society 65.40
22954 Linde Canada 72.54
22955 Mik Mac 1028.30
22956 Miller Minerals 78707.05
22957 Minister of Finance Policing 3390.00
22958 MPAC 6540.85
22959 North Cobalt Flea Market 301.92
22960 NorthernTel Mobility 237.60
22961 NorthernTel 411.88
22962 OMERS 2527.80
22963 Ontera 49.47
22964 Orkin PCO 67.80
22965 Owl Lite 455.16
22966 Pete’s Small Engins 1138.89
22967 Phippen Waste 723.54
22968 Pioneer 27.30
22969 Prism Publishing 207.92
22970 Ray & Sons 452.00
22971 Receiver General June Payroll 6654.90
22972 Regional Maple Leaf 258.77
22973 Reliance 45.73
22974 Rene’s Garage 970.72
22975 Rona 94.81
22976 School txs Eng Public 57240.67
22977 School txs French Public 1693.46
22978 School txs English Sep 16290.39
22979 School txs French Sep 37432.51
22980 Sel Warwick 5675.43
22981 Sirius Benefit 3276.28
22982 St Cyr Florals 113.00
22983 Temiskaming Speaker 1184.92
22984 Temiskaming Torch Repair 37.86
22985 TIME Ltd 11.05
22986 TMA 5927.20
22987 Town of Cobalt 1779.00
22988 Town of Slave Lake 100.00
22989 Tri-Town Automotive 203.55
22990 Uniongas 88.34
22991 Waynes Garage 386.00
22992 WSIB June 2011 711.66
22993 Xerox Canada 311.62
22994 Accuracy Environment 200.01
22995 Acklands 1796.70

TOTAL $597431.75