July 15, 2013

REGULAR MEETING MINUTES
July 15, 2013
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Minutes of the Regular Meeting of the Council of the Township of Coleman held at the Council
Chambers, 937907 Marsh Bay Road, Coleman Township, Ontario on Monday, July 15th, 2013
at 6:00 P.M.
There were present: Mayor: D. Cleroux
Councillors: S. Cote
C. Marcella
L. Neil
L. Perry
Works Foreman: B. Bigelow
Clerk-Treasurer: C. Bigelow
Fire Department: D. Laitinen
ADOPTION OF THE AGENDA
Motion 13-07-15 MOVED BY Lois Perry and SECONDED BY Cathy Marcella:
BE IT RESOLVED THAT Council approves the agenda for the regular meeting of July 15th,
2013 as presented: Carried.
DECLARATION OF CONFLICT OR PECUNIARY INTEREST
N/A
ADOPTION OF THE MINUTES
Motion 13-07-16 MOVED BY Cathy Marcella and SECONDED BY Susan Cote :
BE IT RESOLVED THAT the minutes of the following Council Meetings be adopted as
distributed: Regular Meeting – July 2, 2013 Carried.
ACCOUNTS
Motion 13-07-17 MOVED BY Lisa Neil and SECONDED BY Susan Cote :
BE IT RESOLVED THAT THE General Accounts in the amount of $56,963.34 be passed and
paid. Carried.
STAFF REPORTS
Roads
– Mr. Bigelow updated Council regarding the C3500 (garbage truck) – quotes have been
requested for the replacement of this vehicle.
– Bass Lake Park has taken much of their time – ie fence, electrical, repairs, water.
Motion 13-07-18 MOVED BY Lois Perry and SECONDED BY Cathy Marcella:
BE IT RESOLVED THAT Council approves the Works Department Report submitted by Mr.
Brian Bigelow, as presented: Carried.
Fire Department
– Chief Laitinen advised the Fire College will be giving a course on August 8th, 9th, 10th and 11th.
– The Ministry of Natural Resources will give a course in August – Municipal Fire Fighting with
MNR
– the Knights of Columbus inspection will be held July 20th
– Chief Laitinen will identity repairs required in the fire hall which they can complete – the
furnace should be replaced.
– Attended the Canada Day parade and assisted with the Biker’s Freedom Ride.
– Transformer overheated in Koza’s yard – attended the incident.
REGULAR MEETING MINUTES
July 15, 2013
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Continued (2)
Motion 13-07-19 MOVED BY Lisa Neil and SECONDED BY Susan Cote:
BE IT RESOLVED THAT Council approves the Fire Department Report submitted by Chief
Don Laitinen, as presented:
Administration
– EXP will finish the Marsh Bay Road survey this week and the Carriere Road survey will begin
July 16th.
– TransCanada Pipeline will make a presentation on August 12th in Coleman Township.
– 2013 Building Permits Report was distributed to Council
– Mayor Cleroux will represent the Township of Coleman on the Temiskaming Municipal
Association.
– Quotes were received from Phippen for outhouses and other contractors for grass maintenance.
These will be considered for 2014.
– NEOnet advised they would be willing to do a presentation regarding internet service. This
matter to be deferred for the time being.
Motion 13-07-20 MOVED BY Lois Perry and SECONDED BY Cathy Marcella:
BE IT RESOLVED THAT Council approves the Administration Report submitted by the
Clerk-Treasurer, as presented: Carried.
Motion 13-07-21 MOVED BY Lois Perry and SECONDED BY Cathy Marcella:
WHEREAS Section 239(2) states that a meeting or part of a meeting may be closed
to the public if the subject matter being considered is:
(a) personal matters about an identifiable individual, including municipal or local
board employees;
(b) advice that is subject to solicitor-client privilege, including communications necessary for
that purpose;
BE IT RESOLVED THAT Council agrees to reconvene in closed session at 6:35 p.m.
to discuss the following matter: Clean Yard By-Law Enforcement
Legal Advice
Temiskaming Health Unit
Ministry of the environment
Doctor’s Contract Carried.
Motion 13-07-22 MOVED BY Lisa Neil and SECONDED BY Susan Cote:
BE IT RESOLVED THAT Council agrees to reconvene in open session at 7:20 p.m. without a
report.
Carried.
Motion 13-07-23 MOVED BY Cathy Marcella and SECONDED BY Lois Perry:
BE IT RESOLVED THAT Council approves the By-Law Officer’s Report Submitted by Mr.
Ken Jones, as presented: Carried.
Mayor Cleroux read Mr. Hunting’s report for June 2013.
BY-LAWS
Motion 13-07-24 MOVED BY Lois Perry and SECONDED BY Cathy Marcella:
BE IT RESOLVED THAT By-Law No. 13-27 being a by-law to amend By-13-17 being a by-law
to regulate and control the use of Pesticides or Herbicides and Fertilizer within the Township
be read a first and second time. Carried.
Motion 13-07-25 MOVED BY Susan Cote and SECONDED BY Lisa Neil:
BE IT RESOLVED THAT By-Law No. 13-27 be read a third and final time and be passed and
REGULAR MEETING MINUTES
July 15, 2013
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enacted.
Continued (3)
Motion 13-07-26 MOVED BY Lisa Neil and SECONDED BY Susan Cote:
BE IT RESOLVED THAT By-Law No. 13-28 being a by-law to amend By-Law No. 13-23 being
a by-law for prescribing times for setting fires and precautions to be taken be read a first and
second time. Carried.
Motion 13-07-27 MOVED BY Cathy Marcella and SECONDED BY Lois Perry:
BE IT RESOLVED THAT By-Law No. 13-28 be read a third and final time and be passed and
enacted. Carried.
Motion 13-07-28 MOVED BY Lois Perry and SECONDED BY Cathy Marcella:
BE IT RESOLVED THAT By-Law No. 13-29 being to authorize the sale of land (Wallace &
Wright) be read a first and second time. Carried.
Motion 13-07-29 MOVED BY Lisa Neil and SECONDED BY Cathy Marcella:
BE IT RESOLVED THAT By-Law No. 13-29 be read a third and final time and be passed and
enacted.
BUSINESS ARISING FROM THE MINUTES
1. Temagami-Cobalt Corridor Committee –
– minutes reviewed by Council.
2. Sharp Lake Area Resident’s Association – requested to be notified and/or invited to meetings
dealing with Sharp Lake Park
– Councillor Neil read a letter submitted by the Sharp Lake Area Residents Association
expressing their concerns and questions regarding Sharp Lake Park operation. The
Clerk-Treasurer to forward the letter to Coleman’s Municipal Planner and consult with Mr.
George Kemp, Municipal Lawyer.
3. Ronald Ackert –
– Mr. Ackert’s complaint was reviewed. Mr. Bigelow has picked up the garbage left on the
vacant lot. A letter was sent to the property owner asking him to clean up the property.
4. Asset Management Plan
– Copies of the Asset Management Plan were distributed to Council for review.
5. Municipal Emergency Plan
– Copies of the Municipal Emergency Plan were distributed to Council for review
6. Tax Arrears Process – tender
– As there were no tenders received for the Curran Property, the land will be transferred to
the Township of Coleman.
7. Coleman Municipal Road upgrades
– Councillor Marcella reported on the review of Coleman Municipal Roads. A copy of the
Nipissing Road Review was distributed to Council for their information.
8. Coleman Water Distribution System – water policy
Motion 13-07-30 MOVED BY Lois Perry and SECONDED BY Cathy Marcella:
BE IT RESOLVED THAT Council approves the Municipal Service Provider’s Report
submitted by Mr. Garett Hunting, as presented. Carried.
REGULAR MEETING MINUTES
July 15, 2013
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Continued (4)
Motion 13-07-31 MOVED BY Lisa Neil and SECONDED BY Susan Cote:
BE IT RESOLVED THAT Council approves the July 2013 Township of Coleman Water Rate
Collection Policy as presented. Carried.
NEW BUSINESS
1. Conferences – Webinar training on the Policy on Competing Human Rights
2. Motions – Township of Warwick – Industrial Wind Turbine – reviewed
Alzheimer Society – support strategy
Motion 13-07-32 MOVED BY Cathy Marcella and SECONDED BY Lisa Neil:
WHEREAS Alzheimer’s disease and other dementias are progressive, degenerative diseases of
the brain that cause thinking and memory to become seriously impaired;
WHEREAS dementia most often occurs in people over the age of 65 but can strike adults at
any age affecting 500,000 Canadians currently and this figure is projected to reach 1.1 million
within one generation;
WHEREAS dementia takes its toll on hundreds of thousands of families and care partners;
WHEREAS there is no known cause or cure for this devastating illness costing health care
systems billions at a time when our health care system is already facing enormous financial
challenges;
WHEREAS Canada, unlike many countries, does not have a national dementia strategy;
WHEREAS MP Claude Gravelle Nickel Belt has introduced Bill C-356, An Act respecting a
National Strategy for Dementia which calls for a national plan;
BE IT RESOLVED THAT The Corporation of the Township of Coleman calls on all levels of
government and the Federation of Municipalities to adopt a national dementia strategy, and
urges all citizens of our communities to become more aware and engaged concerning the
far-reaching effects of this devastating disease. Carried.
Temagami-Cobalt Corridor Committee -invitation
Motion 13-07-33 MOVED BY Lisa Neil and SECONDED BY Susan Cote:
BE IT RESOLVED THAT The Corporation of the Township of Coleman approves adding the
First Nations groups and the Temiskaming First Nations to the Temagami-Cobalt Corridor
Committee.
Carried.
Council reviewed the following correspondence:
– Kenworth – Heated DEF Line Campaign
– Ministry of Municipal Affairs – 2013 Ontario Budget update
– CIBC – Personal Portfolio Services
– Accessibility Directorate of Ontario – Standards Advisory Council
– Grants/Funding – Public Library Operating Grant – Coleman allocated $1,046.00
Culture Development Fund
– MNR – ANSI confirmation
– AMO – Gas Tax Indexing
– Noreastern Ontario – Bass Lake Camp – membership refused
– Carman Kidd – Proposed Air Passenger Service – Earlton Airport
Mayor Cleroux will discuss this proposal with Mayor Kidd
– Ministry of Energy – Ontario’s Long Term Energy Plan
REGULAR MEETING MINUTES
July 15, 2013
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Continued (5)
COMMITTEE REPORTS AND APPROVAL OF MINUTES
Finance
Councillor Cathy Marcella presented the June financial report.
CORRESPONDENCE
– Friends of the Portage Bay Cottagers’ Association – thank you
– The Weekly Detour – update
– Cobalt Coleman Catholic Cemetery – thank you
– Timiskaming Health Unit – financial statement
– HazMat – update
– Natural Resources Canada – updated Energy Star
– Ontario Trails Council – newsletter
– Ontario Tire Stewardship – update
– AMO – policy update, watch file
– Denisx Chamberland – information
– Active Playground – information
– Ellen Macedo – update from MPAC
– AMCTO – Municipal Minute
– Ground Force Training – situation report
– Communities in Bloom – June issue
– The International Awards for Liveable Communities – 2013
– North Bay Regional Health Centre – strategic plan
– Canadian Environmental Protection – newsletter
– OMERS – news
– Emergency Management Ontario – roles and responsibilities in Emergencies
– Ron Osborne – Ascent Energy Services
– Mazlcolm Smeaton – Asiana Flight OZ214 presentation
– OPP – Policing Updates
– Graham Zeisner – training
– CUI – Crombie Award Recipients
ADJOURNMENT
Motion 13-07-34 MOVED BY Lois Perry and SECONDED BY Cathy Marcella:
BE IT RESOLVED THAT this meeting do now adjourn.
Carried.
GENERAL ACCOUNTS
24779 Chantal McCarrel $50.00
24780 Claire Bigelow 315.00
24781 Cathy Marcella 73.59
24782 Dianne Desormeaux 250.00
24783 Canada Post 711.90
24784 Accuracy Environmental $90.40
24785 Annex Publishing Book Division 266.65
24786 Breault’s Discount Warehouse $36.41
24787 Brownlee Equipment $72.44
24788 Carleton Uniforms 301.80
24789 CIBC $39.54
24790 City of Timmins 155.68
24791 CJTT 134.47
REGULAR MEETING MINUTES
July 15, 2013
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Continued (6)
GENERAL ACCOUNTS continued
24792 Devost’s Valumart101.03
24793 Don Laitinen $56.49
24794 Electronic North Inc. 242.89
24795 Fire Safety Distributions Ctre 236.17
24796 Gabe’s Auto Inc $89.70
24797 Gabbani Courier Service $31.82
24798 Grant Home Hardware Building 1,006.43
24799 Henderson Recreation Equipment 17,333.07
24800 Hydro One 2,514.48
24801 Jennifer Miroy 1,250.00
24802 Jennifer Milroy 235.70
24803 J.L.Richards & Associates 2,046.72
24804 Kemp Pirie 1,025.02
24805 Larry Luppa $20.00
24806 Lexis Nexis $92.66
24807 Linde Canada Ltd $72.54
24808 Miller Paving – Northern 1,657.24
24809 Municipal Property Assessment 6,766.67
24810 Municipal Service Provider 400.00
24811 voided
24812 North Cobalt Flea Market 1,390.64
24813 Nortrax 157.30
24814 #1 Auto Supplies 210.38
24815 Ontario Northland 254.25
24816 Orkin PCO Services 79.67
24817 Phippen Waste Management 566.02
24818 Pioneer Diesel Injection Ltd $31.63
24819 Prism Publishing $48.00
24820 Red Stallion 58.65
24821 Reliance Home Comfort 46.64
24822 Rona Ontario 494.13
24823 Staples 57.61
24824 Temiskaming Speaker 339.45
24825 The Brick 2,008.93
24826 Temiskaming Municipal Building Association 8,337.00
24827 Town of Cobalt 5,076.00
24828 Township of Coleman $34.10
24829 TSC Stores 96.43
TOTAL $56,963.34
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CLERK-TREASURER MAYOR