Minutes of the Regular Meeting of the Council of the Township of Coleman held at the Council Chambers, 937907 Marsh Bay Road, Coleman Township, Ontario on Wednesday, July 11th, 2007 at 6:00 P.M.
There were present: Mayor: C. Belanger
Councillors: R. Beeson
Clerk-Treasurer: C. Bigelow
Committee: D. Cleroux
By-Law Officer: K. Jones
Deputation: Dan Cleroux – purchase/lease of land
Bill Sutton – Coleman Water Distribution System
James O’Brien, Bud Berry and Liz Foley – Marsh Bay Conservation Association
Present: Doug McLeod, Kurt Leopold, Allan & Cathy Marcella, Dave Spenser and Jason Pollard.
Motion 07-07-05 MOVED BY Pat Tresidder and SECONDED BY A. Chitaroni:
BE IT RESOLVED THAT the minutes of the following Council Meetings be adopted as distributed: Regular Meeting – June 20, 2007
Special Meeting – July 4, 2007 Carried.
Motion 07-07-06 MOVED BY Lois Perry and SECONDED BY Ron Beeson:
BE IT RESOLVED THAT the General Accounts in the amount of $197,939.09 and Payroll in the amount of $22,960.41 be passed and paid. Carried.
Councillor Perry declared a Conflict of Interest with matters dealing with the Temiskaming Speaker
Motion 07-07-07 MOVED BY Lois Perry and SECONDED BY Ron Beeson:
BE IT RESOLVED THAT By-Law No. 07-17 being a by-law to govern the proceedings of Council, the conduct of its members and the calling of meetings be read a first and second time. Carried.
Motion 07-07-08 MOVED BY Pat Tresidder and SECONDED BY A. Chitaroni:
BE IT RESOLVED THAT By-Law No. 07-17 be read a third and final time and be passed and enacted. Carried.
Motion 07-07-09 MOVED BY Pat Tresidder and SECONDED BY A. Chitaroni:
BE IT RESOLVED THAT By-Law No. 04-18 being a by-law to confirm certain proceedings of Council be read a first and second time. Carried.
Motion 07-07-10 MOVED BY Ron Beeson and SECONDED BY Lois Perry:
BE IT RESOLVED THAT By-Law No. 04-18 being a by-law to confirm the proceedings of Council be read a first and second time. Carried.
Motion 07-07-11 MOVED BY Ron Beeson and SECONDED BY Lois Perry:
BE IT RESOLVED THAT By-Law No. 07-19 being a by-law to adopt an Asset Management Policy be read a first and second time. Carried.
Motion 07-07-12 MOVED BY Pat Tresidder and SECONDED BY A. Chitaroni:
BE IT RESOLVED THAT By-Law No. 07-19 be read a third and final time and be passed and enacted. Carried.
Motion 07-07-13 MOVED BY Pat Tresidder and SECONDED BY A. Chitaroni:
BE IT RESOLVED THAT By-Law No. 07-20 being a by-law to provide for the adoption of tax rates and to further provide for penalty and interest in default of payment thereof for 2007, to adopt the current estimates for the year 2007, and set a cut-off date for the frozen assessment listing be read a first and second time. Carried.
Motion 07-07-14 MOVED BY Lois Perry and SECONDED BY Ron Beeson:
BE IT RESOLVED THAT By-Law No. 07-20 be read a third and final time and be passed and enacted. Carried.
Motion 07-07-15 MOVED BY Pat Tresidder and SECONDED BY A. Chitaroni:
BE IT RESOLVED THAT By-Law No. 07-21 being a by-law to adopt the Code of Conduct for Members of Council be read a first and second time. Carried.
Motion 07-07-16 MOVED BY Lois Perry and SECONDED BY Ron Beeson:
BE IT RESOLVED THAT By-Law No. 07-21 be read a third and final time and be passed and enacted. Carried.
Mr. Cleroux scheduled an Economic Development Committee meeting for August 1st, 2007
Mr. James O’Brien was in attendance to discuss correspondence received from Mr. David Payne, Ministry of Natural Resources, regarding participation in the Montreal River Water Management Plan Steering Committee and the Standing Advisory Committee. Mr. Payne advised both the Township and Marsh Bay residents will best be served through full participation of representatives of both parties on the future Standing Advisory Committee only.
The proposed transfer and grant of flooding easement provided by Ontario Power Generation was reviewed and discussed. Clauses 3 and 4 absolves OPG of any responsibility on the land covered by the easement, “from all manner of actions, causes of action, claims, costs, expenses, losses, actions damages, injury (including death) interest claims, charges proceedings and demands of every nature and kind.”Residents have been advised by two lawyers that it is not in their best interest to sign easements with the present working. Mr. O’Brien advised easements will be signed if they have adequate protection for land owners and binding assurance of property water levels in the future.
The Ministry of Natural Resources stated during prior meetings that the Water Management Plan would not be passed and permits would not be issued until flooding rights and easement concerns were resolved. Therefore, a letter will be forwarded to Mr. Payne from the Township of Coleman and the Marsh Bay Conservation Association requesting that the Alternative Dispute Resolution process be reopened in order to try to resolve these issues.
A meeting will be arranged for July 12th, 2007 with all landowners to update them about concerns with the wording of Ontario Power Generation’s easements.
Mr. Sutton was in attendance to bring his concerns/questions about the Coleman Water Distribution System to Council’s attention. Mr. Sutton wanted to know why it takes so long to find and repair leaks in the system, are some water users being subsidized, what is the financial position of the system and could a Water User meeting be scheduled:
– a financial report was presented indicating that providing there are no other expenses incurred during the year and that all moneys are collected in 2007, there would be a surplus of $2,178.39 at the end of the year.
– Councillor Tresidder advised one major leak has been located and repaired recently but there are more leaks in the system. Mr. Michael Howard has been asked to come to the municipality with his equipment to assist with locating the lines and finding any other leaks that might exist.
– Although some water users find it difficult to pay their water charges, all are making an attempt to pay them.
– Councillor Tresidder will schedule a meeting with water users after Mr. Howard has completed his work on the system.
Another question that arose was, “What can we do to help people who have to run water?” Council advised that problem will be addressed once Mr. Howard has completed his work. In the meantime
the Clerk-Treasurer will look into the matter of ownership of the lines, whether it is necessary to obtain easements of the present system, can residents install water lines on their property.
Council will bring this matter to Minister David Ramsay’s attention when they meet on July 12th, 2007 and will continue to investigate the possibility of obtaining grants to complete the necessary work on the Coleman Water Distribution System.
Motion 07-07-17 MOVED BY Pat Tresidder and SECONDED BY A. Chitaroni:
BE IT RESOLVED THAT the Clerk-Treasurer to request that Mr. Michael J. Howard come to the Township of Coleman to locate leaks in the Coleman Water Distribution System. Carried.
Mr. Ken Jones, By-Law Officer, was in attendance to advise that garbage is being deposited in numerous locations on some Coleman roads. Mayor Belanger advised signs have been ordered for these roads and this matter will be dealt with in the very near future.
Mr. Jones was presented with a job description which will be reviewed and discussed later.
Mr. Dufresne, Works Foreman, advised
– some resurfacing must be done on Kerr Lake Road – cost approximately $1,500.00.
– the 4 wheelers are presently using the original Loon Lake Road – the other part of the road was constructed at a later date. The present Loon Lake Road is much too narrow to be used by emergency vehicles.
– The 3/4 ton truck should arrive by July 17th, 2007
– Airport Road and Short Street need “Yield Signs” to make them safer that at present.
– Pete’s shack has been moved at the Municipal Waste Site.
– A contract with Mr. Miron has been prepared to process material from the Cole property.
– Fire extinguishers will be purchase for the machine shed.
A Certificate of Approval for the Coleman Complex Sewage System has been received from the Timiskaming Health Unit.
Council reviewed information provided by Mr. Sheila Durrant regarding her class in Taoist Tai Chi which is scheduled to being this fall. Mrs. Durrant provided a Certificate of Insurance. Council agreed to waive the fee for 2007 only and Mrs. Durrant volunteers her time and is providing an opportunity for Coleman residents to benefit from this excellent form of exercise.
Council reviewed information received from the Federation of Northern Ontario Municipalities regarding the Northern Summit which is scheduled for October 19 and 20, 2007 in Sudbury. Mayor Belanger and Councillors Perry and Beeson plan to attend the Summit.
Councillor reviewed the Association of Municipalities of Ontario’s information package on Closed Meeting Investigators and Adoption of Policies under the Municipal Act. Council will defer this matter to a later date.
Motion 07-07-18 MOVED BY Lois Perry and SECONDED BY Ron Beeson:
WHEREAS the Council of the Township of Coleman has received a resolution from the Municipality of Temagami regarding a regional partnership under the Northern Community Readiness Initiative;
BE IT RESOLVED THAT the Council of the Township of Coleman hereby agrees to partner in this initiative with the municipality of Temagami, the Town of Cobalt and the Town of Latchford;
FURTHER that the Council of the Township of Coleman requests that Temagami be the lead municipality for this initiative. Carried.
Mayor Belanger read a letter received from Minister David Caplan, Ministry of Public Infrastructure Renewal regarding the Rural Infrastructure Investment Initiative. The Township was advised that the municipality received grants under the Move Ontario roads and bridges initiative and Ontario
Municipal Partnership Fund. Any other funds can be obtained for low-interest financing for infrastructure projects through the Ontario Strategic Infrastructure Financing Authority loan program. Mayor Belanger will bring this matter to Minister Ramsay’s attention in an attempt to find other avenues of funding for the Coleman Water Distribution System.
Conferences – OGRA/ROMA Combined Conference
Heads of Council Training
The Future of Canada’s Infrastructure – Annual Summit
Motion 07-07-19 MOVED BY Lois Perry and SECONDED BY Pat Tresidder:
BE IT RESOLVED THAT Severance B5/07 (Louis & Terena Dufresne) be approved with the attached conditions. Carried.
Motion 07-07-20 MOVED BY Ron Beeson and SECONDED BY Lois Perry:
BE IT RESOLVED THAT the Council of The Corporation of the Township of Coleman approves the 2007 budget for the Timiskaming Municipal Building Association. Carried.
Motion 07-07-21 MOVED BY Pat Tresidder and SECONDED BY A. Chitaroni:
BE IT RESOLVED THAT the Mileage 104 Coleman Garage property be declared surplus.Carried.
Motion 07-07-22 MOVED BY Pat Tresidder and SECONDED BY A. Chitaroni:
BE IT RESOLVED THAT the Clerk-Treasurer be authorized to purchase ads in the Temiskaming Speaker for the following;
Haileybury Heritage Fest $75.00
Cobalt Rocks $68.00 Carried.
Correspondence received from the Town of Latchford regarding their recycling program and garbage pickup being provided to Coleman residents on Murphy Mill Road. The Clerk-Treasurer to request the names of these residents.
Correspondence received from the City of Owen Sound was deferred to the next meeting.
Correspondence received from Dave and Chris Bremner regarding Rock Walk Park’s and Cobalt Rocks’ Prospector’s Stampede was reviewed. Mayor Belanger will enquire what is expected from the Township of Coleman for a donation.
Correspondence received from the Ministry ofCommunity and Social Services was reviewed. The Clerk-Treasurer will obtain more information regarding the Employment Innovations Fund.
Motion 07-07-23 MOVED BY Lois Perry and SECONDED BY Ron Beeson:
BE IT RESOLVED THAT the Clerk-Treasurer be authorized to request an appraisal for the former Fire Hall/Machine Shed 2 acre parcel from Denomme Appraisals. Carried.
Motion 07-07-24 MOVED BY Ron Beeson and SECONDED BY Lois Perry:
WHEREAS Section 290 of the Municipal Act 2004 provides that a municipality shall in each year prepare and adopt a budget including estimates of all sums required during the year for the purposes of the Municipality;
BE IT RESOLVED THAT the 2007 budget be approved with $675,158.13 to be raised from taxes, $40,000.00 from Land Reserve and $24,673.12 from municipal reserves which represents a 0% increase for municipal taxes. Carried.
Council and Mr. Jones reviewed the By-Law Officer’s Job Description. The Clerk-Treasurer will get information regarding “Provincial Offenses Officer” and look into getting a badge for Mr. Jones.
Mr. Jones was instructed to proceed with the ‘clean up’ of properties throughout the municipality.
Mayor Belanger read a letter provided regarding the Bass Lake Recreation Program. Another student will be hired to assist with the program.
– Ministry of Municipal Affairs and Housing – Greenbelt’s Bounty
– Ontario Good Roads Association – Gas Tax Revenue Reporting for Roads and Bridge Projects
– AMO – Federal Gas Tax Implementation Update
– AMCTO – Zone Participation
– AMO – Bulk Purchasing of Electricity with LAS
– AMO – Clean Water Act
– AMO – June 2007 board Meeting
– MNDM – Canadian Sport Centre
– MNDM – Golden years more comfortable in Iroquois Falls
– MNDM – Sioux Lookout to create job and business opportunities
– MNDM – Economic Development Opportunities in Marathon
– MDNM – Alternative Energy Technology
– MNDM – Community Centre Improvements
– MNDM – Sustainable Growth in the North
– MNDM – Young Entrepreneur Launch Hardware Store
– MNDM – Biomass Energy Project
– MNDM – First Nation Quarry Development Project
– MNDM – First Nations to increase Broadband Capacity
– MNDM – Dryden-area Geological Study
– MNDM – Waterfront Redevelopment Efforts
– 2007 Ontario Municipalities Survey Job Matching Session – minutes
– Sustainable Forest Licence Conversion Initiative – implementation Strategy
– MPAC – AMO conference
– CNW Group – Networks of Centres of Excellence of Canada
– Status of Women Canada – Women’s Program
– 45 Latitude – digital filming and production company
– The Latchford & Area Moose Call
– AMCTO – Achieving Results through AMCTO Zone Participation
– OPG – A water Safety Message
– Perspectives – 2007 OAA Annual Design Awards
– Ministry of Finance – Made-in-Ontario Diamond royalty System
– FCM – new funding opportunity for Water and Brownfields Projects
Motion 07-07-25 MOVED BY Pat Tresidder and SECONDED BY A. Chitaroni:
WHEREAS a meeting or part of a meeting may be closed to the public if the subject matter being considered is :
– litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board;
– a proposed or pending acquisition or disposition of land by the municipality or local board;
– personal matters about an identifiable individual, including municipal or local board employees;
BE IT RESOLVED THAT the part of the meeting dealing with these matters will be closed to the public. Carried.
Motion 07-07-26 MOVED BY Pat Tresidder and SECONDED BY Ron Beeson:
BE IT RESOLVED THAT this meeting do now adjourn. Carried
19583 Cobalt Coleman Public School $54.00
19584 Jake St Laurent $200.00
19585 Jessica Spater $200.00
19586 St Patrick School $75.00
19587 Hydro One $905.13
19588 Scott McKnight – Optical/Gaetan $250.00
19589 Uniongas $419.76
19590 CIBC $830.09
19591 Claire Bigelow $377.33
19592 Kenneth Jones $50.00
19593 Ontario Shared Services $1022.00
19594 Ontera $66.56
19595 Voided Cheque
19596 CIBC $52.40
19597 Darcy’s Mechanical Rpts $1821.87
19598 Gaetan Rivest $600.00
19599 Great West Life $3852.66
19600 NorthernTel $197.06
19601 NorthernTel Mobility $361.76
19602 Dianne Desormeaux $147.00
19603 A&B Digital Printing $283.04
19604 Acklands $195.40
19605 Bartlett’s Auto Electric Ltd $245.47
19606 Boc Canada Ltd $73.19
19607 Canada Post $436.38
19609 CJTT $104.94
19610 Clover Valley Contracting $1696.00
19611 Cobalt Public Library $1498.00
19612 Cote Services $1134.00
19613 Denomme Appraisals $238.50
19614 Don’s Septic Service $800.00
19615 Doug Little Contracting $434.43
19616 DSSAB $16607.86
19617 Township of Diamond $121.46
19618 Electronic North $597.07
19619 Fidelak Enterprises $182.81
19620 Grand & Toy $471.55
19621 Gabbani Courier Services $26.45
19622 Gaetan Rivest $56.10
19623 Grant Fuels Inc $1980.41
19624 Grant Home Hardware Building $128.81
19625 Home Inprovement $132.49
19626 HydroOne $680.15
19627 Lakeview Signs $1461.02
19628 LexisNexis $77.65
19629 Mikrolink Computers $201.78
19631 Miller Minerals $1081.04
19631 North Cobalt Flea Market $130.44
19632 #1 Auto Supplies $136.04
19633 OMERS $2445.96
19634 Ontario Shared Services $3367.00
19635 Petty Cash $124.43
19636 Pioneer Diesel Injection Ltd $28.25
19637 Purolator $13.74
19638 Receiver General – June 2007 $6228.95
19639 Rona Ontario Inc $107.69
19640 English Public School Tax $57898.51
19641 French Public School Tax $2825.64
19642 English Separate School Tax $16245.90
19643 French Separate School Tax $42969.85
19644 Steel Communications $5655.30
19645 Sutcliffe $2660.67
GENERAL ACCOUNTS continued
19646 Temiskaming Speaker $178.08
19647 TIME Ltd $3.18
19648 Timiskaming Health Unit $3438.00
19649 Town of Cobalt $7113.81
19650 Township of Coleman – Fire Dept/Meeting Room Bldg Pmt $150.00
19651 Tri-Town Automotive $109.40
19652 WAMCO $1216.91
19653 The Wire Box $60.00
19654 WSIB $450.32
19655 Xerox $334.95
PAYROLL – JUNE 2007 $22,960.41