January 31, 2011

Minutes of the Regular Meeting of the Council of the Township of Coleman held at the Council Chambers, 937907 Marsh Bay Road, Coleman Township, Ontario on Monday, January 31th, 2011 at 6:30 P.M.

There were present: Mayor: D. Cleroux

Councillors: S. Cote

C. Marcella

L. Perry

P. Tresidder

Clerk-Treasurer: C. Bigelow

Clerk Intern L. Belanger

Works Foreman: D. Dufresne

Fire Chief: D. Laitinen

Deputation: Jeff Barton and George Lefebvre, Elk Lake Community Forest

Mr. Barton and Mr. Lefebvre were in attendance to update Council regarding the acquisition of Crown land on the Montreal River. Mr. Barton presented the October 2009 report to Council. He advised that the project consists of two phases – the East Side which requires field work before initiating the project formerly to the Ministry of Natural Resources and the West Side which requires a Land Use Plan Amendment before we can proceed with the acquisition.

The fee for service consists of $50.00 per hour for this contract. Should either of these processes require further studies, Mr. Barton would advise Council of costs before proceeding with the additional work.

The time frame is expected to be approximately one year for the East Side and possibly two years for the West Side. Several interim reports will be provided to Council during this time in order to keep Council well informed during the process.

Mr. Barton will submit a formal quote for Council’s approval prior to proceeding with the project. Mayor Cleroux thanked Mr. Barton and Mr. Lefebvre for their excellent presentation.

Coleman Fire Department:

– Chief Laitinen was in attendance to discuss the requirements following the Essentials of Municipal Fire Protection workshop held January 29th, 2011. By-Laws, operational guidelines, agreements and rules will have to be reviewed and re-written to meet present provincial standards.

– The pumper may not be certifiable this year – Chief Laitinen will look into prices for used and new pumpers available.

– Mayor Cleroux and Councillor Tresidder will attend part of the 13th Annual Northeastern Fire Education Conference to be held in April 2011.

– Chief Laitinen will attend a course dealing with CNR/ Train Wrecks at the Fire College later this year – training he considers essential for the Fire Department. He is requesting that Council consider subsidizing his wages for the two days required for the course.

– Chief Laitinen will attend a workshop in the City of Temiskaming Shores presented by the Fire Marshall Prosecutor to learn how to write tickets

Finance

Councillor Marcella wants to schedule another budget meeting to discuss salaries. She requested the Works Foreman to prepare an expense/savings for costs of the old plow during the last year. The water account requires adjustment – some expenses must be transferred to the Water Project.

The next budget meeting will be held following the meeting with the Town of Cobalt.

Public Works

Mayor Cleroux requested a safety meeting, as mandated by the Act, which will be held on Friday for all departments. Mr. Dufresne will attend a safety course later this year.

Planning and Development

Councillor Cote reported on an Airport Meeting. Loss of operating funds and capital expenditures are a concern for the Airport Committee for 2011 and will have to be addressed.

Ms Jeannine Morin, Emergency Management Ontario, is prepared to offer Emergency Management Training and Table Top Exercise on March 8th, 2011. During this interval, Council will review the Township of Coleman Emergency Plan.

Councillor Perry will replace Mayor Cleroux, who will be out of town, at the next ATV and CCLT meeting scheduled for February 17th.

Environmental:

Mayor Cleroux will look into the requirements for the boat launch on the Montreal River at Refinery Townsite – application must be submitted to Fisheries and Ocean.

The Clerk-Treasurer to request quotes for convection heaters for the municipal office, intern office and Council Chambers.

Councillor Marcella will obtain information regarding GIS mapping for the Township of Coleman.

Unfinished Business:

1. Ministry of the Environment – Draft Assessment Report – Cobalt Water Commission

Council will discuss this report when they meet with the Town of Cobalt Council on February 7th, 2011.

2. Ministry of the Environment – Protecting Drinking Water Sources Across The Province

This correspondence will be reviewed with the Council of the Town of Cobalt.

3. Ombudsman Ontario – report

Mayor Cleroux reported on the Ombudsman’s preliminary review of a complaint received alleging that improper closed meetings had been held on November 7th and November 12th, 2010. The Office concluded the meeting of November 7th was inconclusive and the November 12th meeting did not constitute an improperly held closed meeting. The November 17th Closed Session resulted in the following recommendations:

– The resolution to proceed into closed session should be as detailed and specific as possible.

– The direction to staff should have been done by way of resolution.

– Council should consider adopting the practice of reporting back in open session regarding closed meetings.

4. CEMC – Coleman Emergency Designation

The Clerk-Treasurer will get more information regarding the Township of Coleman’s CEMC

5. Mayor Cleroux – Coleman Twp Road Assumption

Mayor Cleroux presented a report on municipal assumption of roads by the Township of Coleman. A discussion was held regarding the requirement of a survey prior to assuming a road. Mayor Cleroux will investigate the ownership of land on Road “A” on the Chitaroni property prior to making any decision regarding this matter.

New Business:

Conferences – Records Retention and Management

2011 Municipal law Enforcement Forum

District of Timiskaming children and Families Charter

Parks and Recreation Ontario – Educational Forum

Ontario Hospital Association – Conference for Ad Professionals

Prospectors and Developers Conference

Free Municipal Alcohol Policy Workshop

Workplace Safety North – training

Ontario Onsite Wastewater Association

Canada Summer Jobs 2011 – information session

1. Cobalt Mining Museum – request for donation

Motion 11-01-17 MOVED BY Lois Perry and SECONDED BY Cathy Marcella:

BE IT RESOLVED THAT the Council of the Corporation of the Township of Coleman donate $3,500.00 to the Cobalt Mining Museum. Carried.

2. Council reviewed correspondence provided by Timiskaming Community Health Network regarding their invitation to join the network.

3. City of Temiskaming Shores – Provincial Offences Act representative

Councillor Perry has agreed to continue representing the local municipalities on the Provincial Offences Act Advisory Committee. The Clerk-Treasurer will notify the other municipalities in the group for their approval.

4. Council’s Expenses Report – 2011

The Clerk-Treasurer presented the 2010 Council’s Expenses Report.

5. Hon David Ramsay – correspondence

Mayor Cleroux read a letter he is sending to the Hon. David Ramsay, MPP, congratulating him on his recent retirement announcement.

6. Council reviewed correspondence received from the Reeve Terry Fiset, Township of James, requesting the Township of Coleman’s participation with them at the Prospectors and Developers Conference in Toronto. Council agreed to promote the Township of Coleman at this conference.

Mrs. Belanger will look into brochures for the Township of Coleman.

Correspondence:

– Canadian Environmental Protection – circulation

– NCM GOVPAGES – conference themes

– AMO – Watch File

– Canadian Subsidy Directory 2011

– Ontario Hospital Association – news

Correspondence:

– Temiskaming Shores & Area Chamber of Commerce – news

– FCM Communique

– Beat The Utility – Beaver Energy – Price Update

– Shelley Molica – Exciting Addition for the Conference Weekend

– Jeff Oberman – selling your surplus properties

– AMTCO – Recent Court Decision

– CiB Ontario – newsletter

– Graham Zeisner – Safety Training

– OFSC Communications

– NEOnet – Wired News

– TAB Canada – Developing an Effective RM Policy

– AMO – 2011 pre-budget submission

Motion 11-01-18 MOVED BY Pat Tresidder and SECONDED BY Susan Cote:

BE IT RESOLVED THAT this meeting do now adjourn. Carried.

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CLERK-TREASURER MAYOR