January 28, 2013

Minutes of the Regular Meeting of the Council of the Township of Coleman held at the Council Chambers, 937907 Marsh Bay Road, Coleman Township, Ontario on Monday, January 28th, 2013 at 6:00 P.M.

There were present: Mayor: D. Cleroux
Councillors: S. Cote
C. Marcella

Works Foreman: B. Bigelow

Clerk-Treasurer: C. Bigelow

Fire Chief: D. Laitinen

Deputation: Paul Bogart, Carolyn Chevrier, Len, Ken, Gerry and Craig Bilodeau, Hans Traimer

Present: Doug McLeod, Jim Patrick.

ADOPTION OF THE AGENDA

Motion 13-01-27 MOVED BY Lois Cathy Marcella and SECONDED BY Susan Cote:
BE IT RESOLVED THAT Council approves the agenda for the regular meeting of January 28th, 2013 as presented: Carried.

DECLARATION OF CONFLICT OR PECUNIARY INTEREST
N/A

ADOPTION OF THE MINUTES

Motion 13-01-28 MOVED BY Cathy Marcella and SECONDED BY Susan Cote :
BE IT RESOLVED THAT the minutes of the following Council Meetings be adopted as distributed: Regular Meeting – January 14, 2013 Carried.

ACCOUNTS

Motion 13-01-29 MOVED BY Cathy Marcella and SECONDED BY Susan Cote :
BE IT RESOLVED THAT the general accounts in the amount of $49,834.03 be passed and paid.
Carried.
DELEGATIONS

Nipissing Road – proposed closure discussion/review

Eight letters have been submitted opposing the proposed closure and one letter was received in favour.

1. Ms. Carolyn Chevrier was in attendance to express her concerns with the proposed Nipissing Road closure. Ms. Chevrier is concerned with an exit should an emergency occur, the closure of a scenic route and Mrs. Bilodeau’s residence adjacent to the proposed closure. Her solution was signage and reduced speeds.

2. Mr. Len Bilodeau read his letter submitted December 8th, 2012. Mr. Bilodeau’s concern was his mother’s residence being situated next to the proposed closure and emergency vehicles accessing her property. His solution was signage “Use at Own Risk” and installing guide rails.

Continued (2)

Mayor Cleroux agreed that the closure would affect land owners, businesses and residents. The installation of guide rails would cost $65,00.00 at a minimum. Used concrete barriers are priced at $300.00. Council will consult with Miller Paving with respect safety standards for this road.

Council will recommend to Stock Transportation that school bus drivers turn around before this section of the road to ensure safety of school children.

In conclusion, the road will be left open and Council will seek recommendations from Miller Paving to ensure that safety standards are met.

The Bilodeau Family thanked Council for the opportunity to make a presentation.

3. Mr. Paul Bogart was in attendance to present his recommendations for Nipissing Road. He suggested that guide rails be installed rather than cement barriers as they would present a problems with snow removal.

Mr. Bogart also wanted to be advised should Council consider closing the road at the bottom of the waste site as it crosses his property. Mayor Cleroux advised the Works Foreman and Waste Site Attendant will revisit this issue in the Spring to consider what can be done to prevent depositing garbage and starting fires at the waste site. Mr. Bogart and Chief Laitinen will discuss this matter prior to making any decision.

Mr. Hans Traimer was in attendance to request that both the Traimer and Jones driveways be sanded when the plow goes by – for a fee. Council denied Mr. Traimer’s request.

STAFF REPORTS

Works Department

Mr. Bigelow presented his January report
– Mr. Bigelow would like to hire one mature student for the Works Department for the Summer
– Council reviewed quotes received for the boiler and urinal.
– Signs will be installed on Nipissing, Loon Lake and Gillies Depots Roads reducing the speed limit to 20 km/hr in front of residences.

Motion 13-01-30 MOVED BY Susan Cote and SECONDED BY Cathy Marcella:
BE IT RESOLVED THAT Council approves the Works Department Report submitted by Mr. Brian Bigelow, as presented: Carried.

Fire Department

Chief Laitinen advised three volunteers attended the Legislation 101 course presented by the Fire College.
– The next regular meeting will be held on February 7th, 2013

Motion 13-01-31 MOVED BY Susan Cote and SECONDED BY Cathy Marcella:
BE IT RESOLVED THAT Council approves the Fire Department Report submitted by Chief Don Laitinen, as presented: Carried.

Administration

The Clerk-Treasurer presented the following report:
– 2013 financial reports for the Coleman Fire Department, Bass Lake Park, Swim Program, Refinery Townsite Septic System and Private Plowing were presented to Council

Continued (3)

– The 2013 Tax Ratios will be the same as 2012
– The Clerk-Treasurer to advise the Tri Town Snowmobile Association that the trail groomers are not permitted on municipal road – they will be responsible for any damage to any roads.
– Hydro One Networks Inc. Have charged the Township a security deposit for Street Lights as the Township was one week late with the December payment. Mayor Cleroux will look into this matter.
– By-Laws to be reviewed – Fire Control, Speed Limits and parking, user fees and Pesticide Control.

Motion 13-01-32 MOVED BY Cathy Marcella and SECONDED BY Susan Cote :
BE IT RESOLVED THAT Council approves the Administration Report submitted by the Clerk-Treasurer, as presented: Carried.

BY-LAWS

Motion 13-01-33 MOVED BY Cathy Marcella and SECONDED BY Susan Cote :
BE IT RESOLVED THAT By-Law No. 13-06 being a by-law authorizing the borrowing of money to meet current expenditures be read a first and second time. Carried

Motion 13-01-34 MOVED BY Susan Cote and SECONDED BY Cathy Marcella:
BE IT RESOLVED THAT By-Law No. 13-06 be read a third and final time and be passed and enacted. Carried

Motion 13-01-35 MOVED BY Susan Cote and SECONDED BY Cathy Marcella:
BE IT RESOLVED THAT By-Law No. 13-07 being a by-law to authorize the sale of land (Jeffery and Smythe) be read a first and second time. Carried.

Motion 13-01-36 MOVED BY Susan Cote and SECONDED BY Cathy Marcella:
BE IT RESOLVED THAT By-Law No. 13-07 be read a third and final time and be passed and enacted – Sale of Land. Carried.

Motion 13-01-37 MOVED BY Cathy Marcella and SECONDED BY Susan Cote :
BE IT RESOLVED THAT T. J. Adshead Electrical Installations be hired to replace the natural gas boiler and install the urinal for the quoted price of $6,032.47 + tax. Carried.

Motion 13-01-38 MOVED BY Susan Cote and SECONDED BY Cathy Marcella:
WHEREAS local residents oppose the closure of Nipissing Road;
AND WHEREAS Council will consult with Miller Paving regarding the safety issues that have arisen with this section of Nipissing Road;
BE IT RESOLVED THAT the Council of the Township of Coleman will not proceed with the closure of this section of Nipissing Road and cease closure proceedings. Carried.

BUSINESS ARISING FROM THE MIN UTES
1. Vacant Council Seat
– a notice will be inserted in the newspaper advertising the Council position.

2. Hydro One – Bass Lake Road and Carriere Road easement
– the municipal lawyer is proceeding with the easements for Hydro One for Bass Lake and Carriere Roads.

3. J.L. Richards – Sharpe Lake Proposed ZBLA
– Council approved the proposed Zoning By-Law Amendment for Sharpe Lake.

4. David Duval – land purchase agreement
– Council agreed that the purchase of land “building” agreement would start when the road to the lots has been upgraded.
Continued (4)

NEW BUSINESS

1. Conferences
Pre-Trip Inspection Course
Basic Emergency Management Courses
AMO – Personal Responsibilities
The Ontario Human Rights Commission
TMA regular meeting
2013 Provincial workshops DWQMS
Career Fair – February 6,2013
AMCTO 75th Annual Conference
TAB Canada – Risk Management for the Hybrid Environment

2. Motions

– Council reviewed the Cobalt Mining Museum’s request for donation – this request will be considered when the 2013 budget is passed.

– The Clerk-Treasurer presented the 2012 Council Expenses and Tax Collection report.
Motion 13-01-39 MOVED BY Cathy Marcella and SECONDED BY Susan Cote :
BE IT RESOLVED THAT Council approves the 2012 Council’s Expenses and Tax Collection report as presented. Carried.

Motion 13-01-40 MOVED BY Susan Cote and SECONDED BY Cathy Marcella:
BE IT RESOLVED THAT the Clerk-Treasurer be authorized to make applications for Summer Students to the following:
4 students for the Coleman Swim and Recreation Program
1 student for Bass Lake Park
2 students for the Coleman Works Department
Applications will be forwarded to the Summer Career Placement Program, the Ministry of Northern Development and Mines and the Ministry of Tourism, Culture and Sport. Carried.

– Council reviewed correspondence received from the Town of Cobalt regarding Municipal Property Assessment Corporation’s assessment process.
Motion 13-01-41 MOVED BY Susan Cote and SECONDED BY Cathy Marcella:
WHEREAS the Council of the Township of Coleman has received many complaints from concerned residents who have recently received their revised assessment notices from the Municipal Property Assessment Corporation (MPAC); and
AND WHEREAS the Council of the Township of Coleman is concerned with MPAC’s assessed property values and their inconsistencies causing problems for municipalities across the Province;
AND WHEREAS the Township of Coleman agrees that we are not getting value for our money where MPAC is concerned;
BE IT RESOLVED THAT the Council of the Township of Coleman fully supports the Council of the Town of Cobalt’s petition to the Province of Ontario to privatize the assessment system and disband MPAC saving the taxpayer of Ontario a further $200,000,000.00 annually. Carried.

Motion 13-01-42 MOVED BY Cathy Marcella and SECONDED BY Susan Cote :
BE IT RESOLVED THAT the wages for Municipal Employees be increased by 9% for 2013 with the exception of the Waste Site Attendant whose increase will be 3% effective January 1, 2013.
Carried.
3. MPAC – Waiver of Notice to the Assessment Review Board & correspondence
– Council waived their right to notice to sign-off on Minutes of Settlements.

Continued (5)

4. Municipal Insurance for 2013
– Quotes will be requested for the 2013 municipal insurance

5. CIBC – Account Fees
– CIBC is proposing fees for printing and mailing of paper account statements, deposit error adjustment fee as well as items deposited fees. The Clerk-Treasurer to look into this proposal and report to Council.

6.Town of Cobalt – Chlorination System
– Mr. Legault advised the Township of Cobalt is having difficulties with the chlorination system. The Township of Coleman will be expected to pay their share of the cost based on total consumption for 2012.

7. Taking Care of your Drinking Water – Municipal guide
– Copies of the Municipal Guide were distributed to Council for their review. Council will consider the Standard of Care – Safe Drinking Water Act training course.

8. GIS Mapping.
– Council refused to proceed with CGIS mapping for the Township of Coleman at this time as presented by Mr. Jeff Dean, CGIS Spatial Solutions.

9. St. Patrick School – 100th anniversary
Council approved to sponsor St. Patrick School’s 100th anniversary celebration with a donation of $500.00 – Silver Sponsor.

10. James Franks – 11B Scenic Route
Councillor Perry will review this correspondence.

CORRESPONDENCE

– Canadian Environmental Protection – newsletter
– AMO – Watch File, Breaking News, LAS and Communication
– YCYC-VCVC – watch, news release
– The Mainstreet Team – Casino and Event Economic Impact
– Democracy Watch – alert
– Ontario Trails Council – news
– OMERS – news
– Frontline Security – winter magazine
– ONSITE – Volume 13
– AMCTO – municipal minute
– Canadian Environmental Protection – newsletter
– OGRA – alert, courses,
– City Reporter – information & records management
– HazMat Management – news
– The Weekly Detour – news
– Yfactor Inc – update
– Rosalie A. Evans – Municipal legal and administrative services
– Enabling Change Program
– Sierra Club Canada
– Kevin Conway – Ontario Mayors – Raise the Flag

ADJOURNMENT
Motion 13-01-43 MOVED BY Cathy Marcella and SECONDED BY Susan Cote:
BE IT RESOLVED THAT this meeting do now adjourn. Carried.

Continued (6)

GENERAL ACCOUNTS

24347 Print Error
24248 Peter Sorenson $339.00
24349 Don Laitinen $ 49.50
24250 Timiskaming Health Unit $24,507.00
24351 Acklands Inc. $275.83
24252 AMCTO – Zone 8 $ 20.00
24253 Bartlett’s Auto $125.09
24354 CIBC $142.95
24255 CIBC $5,950.50
24256 Claire Bigelow $220.28
24357 Ebert Welding Ltd $64.18
24258 Canadian Municipalities $180.06
24259 FONOM $160.00
24260 Fire Safety Distribution $407.82
24261 H2O on the Go $38.50
24262 Hydro One $3,280.55
24263 J.L. Richards & Associates $261.03
24264 Kenneth Jones $50.00
24265 Municipal Finance Officers’ $265.55
24366 Minister of Finance $3,754.00
24367 Munisoft $458.69
24368 Northern Tel $402.59
24369 # 1 Auto Supplies $270.52
24370 Ontera $33.81
24371 Orkin PCO Services $73.45
24372 Rona Ontario $25.72
24373 Staples $1,240.87
24372 Temiskaming Shores & Area C of C $145.00
24375 Temiskaming Office Pro $80.13
24376 Town of Cobalt $3,854.75
24377 Township of Hudson $1,593.81
24378 Tri Town Automotive $28.50
24379 Uniongas $1,017.35
24380 Wayne’s Corner Garage $517.00

TOTAL $49,834.03

_____________________________________ ____________________________________
CLERK-TREASURER MAYOR