January 28, 2009

Minutes of the Regular Meeting of the Council of the Township of Coleman held at the Council Chambers, 937907 Marsh Bay Road, Coleman Township, Ontario on Wednesday, January 28th, 2009 at 6:00 P.M.

There were present: Mayor: C. Belanger

Councillors: R. Beeson

A. Chitaroni

L. Perry

P. Tresidder

Works Foreman: D. Dufresne

Clerk-Treasurer: C. Bigelow

Fie Chief D. Laitinen

Deputation: DanCleroux, Cave-in

Present: Doug McLeod, Reg Holdsworth and Herb Adshead

Motion 09-01-13 MOVED BY Pat Tresidder and SECONDED BY A. Chitaroni:

BE IT RESOLVED THAT the minutes of the following Council Meetings be adopted as distributed: Regular Meeting – January 14, 2009 Special Meeting – None Carried.

Councillor Chitaroni declared a Conflict of Interest with matters dealing with Blackstone Development Inc. and the Cave-in

Councillor Perry declared a Conflict of Interest with matters dealing with the Temiskaming Speaker.

Chief Laitinen advised the Coleman Fire Department had been called to attend a Motor Vehicle Accident on January 24th. Mr. Franklin Gagnon has requested assistance with burning a building on his property. Chief Laitinen will advise Mr. Gagnon to tear down the building as it too close to his other buildings and a number of trees.

Work Foreman Dufresne advised the missing street signs at Mileage 104 will be replaced in the Spring by the Ministry of Transportation. Grader maintenance/repairs are estimated to be $2,200.00. An estimate for a sand truck has been received and will be reviewed at the next budget meeting.

Mr. Holdsworth thanked the Work Department for their prompt attention when requested to plow out the driveway at the Adit.

No response has been received from the Town of Cobalt regarding the Sharp Lake Park Agreement.

Council reviewed correspondence received from Blackstone Development Inc. regarding the Gate Access Implacement and Trespass/Ownership Signage. Mr. Holdsworth will look into previous agreements and the matter will be reviewed at the next meeting.

Correspondence received from Blackstone Development Inc. regarding improvement to Portage Bay Road was reviewed. The Clerk-Treasurer to advise Mr. Chitaroni that his comments will be taken into consideration and upgrades/improvements to any road in the municipality will be discussed when money becomes available

Conferences – Ontario Onsite Wastewater Association Conference

WEEE Program Plan Consultation

2009 Training Workshops for Members of Council

45th Annual Northeastern Ontario Waterworks Conference

HRPA 09 Annual Conference

Inaugural Canadian Gardens and Tourism Conference

Urban Symposium

AMO – Heads of Council Training & Annual Conference

Continued (2)

Motion 09-01-14 MOVED BY Lois Perry and SECONDED BY Pat Tresidder:

BE IT RESOLVED THAT the Clerk-Treasurer be authorized to pay the 2009 FONOM Membership in the amount of $140.00. Carried.

Motion 09-01-15 MOVED BY Ron Beeson and SECONDED BY A. Chitaroni:

BE IT RESOLVED THAT the Clerk-Treasurer be authorized to purchase an ad in the Temiskaming Speaker in the amount of $72.00 regarding Northern College. Carriedl.

Motion 09-01-16 MOVED BY A. Chitaroni and SECONDED BY Ron Beeson:

BE IT RESOLVED THAT the Clerk-Treasurer be authorized to donate $3,500.00 to the Cobalt Mining Museum to assist with the hiring of summer students for the upcoming tourist season.

Carried.

Motion 09-01-17 MOVED BY Pat Tresidder and SECONDED BY Lois Perry:

BE IT RESOLVED THAT the Clerk-Treasurer be authorized to donate $300.00 to Timiskaming Home Support to assist with expenses of the transportation service for seniors in the community.

Carried.

Motion 09-01-18 MOVED BY Ron Beeson and SECONDED BY Lois Perry:

WHEREAS the Ontario Municipal Partnership Fund allocation has been reduced because of uploading of ADSP administration costs;

BE IT RESOLVED THAT the Council of The Corporation of the Township of Coleman fully supports the Townships of Hudson and Kerns’ request that the Timiskaming District Social Services Administration Board to decrease our 2009 contributions to the Board by at least the same amount we are being reduced on our 2009 OMPF allocation. Carried.

Motion 09-01-19 MOVED BY Lois Perry and SECONDED BY Ron Beeson:

WHEREAS the Provincial Municipal Fiscal and Service Delivery Review indicated that Northern Ontario Municipalities’ fiscal health is poorer than other regions of Ontario and more reliant on funding from the Ontario Municipal Partnership Fund;

AND WHEREAS Northern Ontario Municipalities will not see a benefit of the uploading of benefits for many years and the net upload benefits per household are forecast to be well below the net upload benefits per household for all other regions of the Province;

BE IT RESOLVED THAT the Council of The Corporation of the Township of Coleman fully supports the Federation of Northern Ontario Municipalities’ request that the Province of Ontario increase the Northern Communities Grant by $50.00 per-household, to ensure all Municipalities in the North will receive the necessary “Required Support”. Carried.

Motion 09-01-20 MOVED BY A. Chitaroni and SECONDED BY Pat Tresidder:

WHEREAS the market for recycled materials is collapsing around the world;

AND WHEREAS municipalities are not structured to stockpile and will likely incur greater costs to dispose of the recyclable material;

BE IT RESOLVED THAT the Council of The Corporation of the Township of Coleman fully supports Tay Valley Township’s request to the Association of Municipalities of Ontario to seek confirmation from the Province of Ontario, Waste Diversion Ontario and Stewardship Ontario that the tenets and covenants of Ontario’s Waste Diversion Act 2002, particularly the 50% cost-sharing of recycling costs, will not be jeopardized by the current state of affairs in the recycling industry;

AND FURTHERMORE THAT THE Minister of Environment be commended for initiating a review of Ontario’s Waste Diversion Act and that municipalities be encouraged to participate fully in the review, particularly regarding the concepts of zero waste and extended producer responsibility whereby producers of products and packaging bear responsibility for ensuring those products and packages are properly managed until and at the end of their life-cycle. Carried.

Motion 09-01-21 MOVED BY Pat Tresidder and SECONDED BY A. Chitaroni:

WHEREAS the Temiskaming Municipal Association has observed a decline in Forestry related employment, mining sector difficulties and hardships and an infrastructure deficit;

Continued (3)

BE IT RESOLVED THAT the Council of The Corporation of the Township of Coleman fully supports the Temiskaming Municipal Association’s petition to the Federal Government of Canada, the Provincial Government of Ontario, local Federal Members of Parliament Charlie Angus, Anthony Rota and Provincial Members of Provincial Parliament David Ramsay and Gilles Bisson to recognize the unique challenges facing our District by taking immediate and concrete measures to alleviate this downward economic pressure facing the residents of the District of Temiskaming by implementing by June 30th, 2009, measures that would:

1. Substantially increase funding for highway upgrades scheduled for 2009, 2010 and 2011, in order to increase the amount of road construction in the District.

2. Expand and accelerate re-training opportunities for laid off workers in Timiskaming.

3. Fast track approval and funding for all pending municipal infrastructure projects in the District

Carried.

Motion 09-01-22 MOVED BY Lois Perry and SECONDED BY Pat Tresidder:

WHEREAS the Ontario Government is pushing the idea of alternative energy;

BE IT RESOLVED THAT the Council of The Corporation of the Township of Coleman fully supports the Township of South Algonquin’s request their proposal to investigate and promote the possibility of pursuing the use of low grade wood waste to create electric power as an alternative to wind-generated power. Carried.

Motion 09-01-23 MOVED BY Ron Beeson and SECONDED BY Pat Tresidder:

BE IT RESOLVED THAT the Clerk-Treasurer be authorized to pay the maintenance fee for Murphy Mill Road located in Coleman in the amount of $2,500.00 to the Town of Latchford.

Carried

Mr.Cleroux made a presentation regarding the Cave-in which occurred on and near the SMC (Canada) Limited property late in December. Mr. Cleroux presented a letter to Council stating the Township of Coleman is liable for all damages SMC may suffer as a result of the Cave-in. The Clerk-Treasurer will request the Municipal Lawyer’s advice.

Council reviewed the following correspondence:

– DTSSAB’s 2009 meeting schedule

– Municipality of Temagami regarding Temiskaming Health Unit’s level of services

– Emergency Management Ontario – Field Officer for Killarney Sector/District of Timiskaming will be Ms Jeannine Morin

– Temiskaming Municipal Association regarding the Future Economy of the North and more specifically Mr. Ambrose Raftis’ document.

The Province of Ontario’s bulletin regarding “A Growth Plan for Northern Ontario.

Council reviewed correspondence received from the Town of Cobalt regarding the LaRose Bridge Rehabilitation. The Clerk-Treasurer to arrange a meeting with K. Smart Associates Limited, the Town of Cobalt and the Township of Coleman to discuss the proposed repairs to the bridge.

The Clerk-Treasurer presented the following reports for the Coleman Water Distribution System

Ministry of Environment’s Combined Final Report

The Municipal Summary Report for the Cobalt Water Treatment Facility for 2008

The Clerk-Treasurer to schedule a meeting with Ministry of Natural Resources to discuss various matters of interest.

The Clerk-Treasurer presented the following reports:

2008 Council’s Expenses Report

2008 Coleman Water Distribution System

2008 Refinery Townsite Septic System

2008 Swim Program

Continued (4)

Correspondence:

– OPG – Montreal River Levels & Flows

– Barbara Woods – note

– CUI Urban Leadership Series – reminder

– North East LHIN – news

– Municipal Health & Safety Association – congratulations

– Hazmatmag – headline news

– Ron Bottero – Safety Management System

– AMO – Waste Diversion Act Review

– Ontario Provincial Police – updated municipal policing cost recovery formula

– MNR – Endangered Species Act

– Natural Resources Canada – ecoENERGY

– Social Benefits Tribunal – update

– FCM – Members Advisory

– CEMC – EMO Staffing Announcement

– EMO – IESO news release

– OGRA – 2009 long service award

– LAS – The Energy Management Tool

– MIDAS – information

– Smart Serve – news

– FCM – Preparing for Federal Budget 2009

– AMO – Proposed AODA Information and Communications Standard

– Waste Diversion Ontario – Blue Box Material Commodity Markets

– Family Day Memorandum and CBHM Information Update

– FCM – Members’ Advisory

– Ministry of Finance – Ontario Municipal Partnership Fund

– Play Works – Youth Friendly Communities Good Practices 2008

– Minister of Industry – Northern Spirit

– OGRA – Board Brief

– FCM – Sustainable Community Awards Update

– AMO – Federal Bovernment Announces New Infrastructure Funding

– MFOA – 2009 Federal Budget

– AMO – Ontario Municipalities to Benefit from Federal Budget Measures

– Colleges Ontario – College Voice

– Special Budget Edition – Spending Smarter

Motion 09-01-24 MOVED BY A. Chitaroni and SECONDED BY Ron Beeson:

WHEREAS this meeting deals with personal matters about identifiable individuals including municipal or local board employees;

AND WHEREAS this meeting deals with advice that is subject to solicitor-client privilege, including communications necessary for that purpose;

BE IT RESOLVED THAT this meeting be closed to the public. Carried.

Motion 09-01-25 MOVED BY Pat Tresidder and SECONDED BY A. Chitaroni:

BE IT RESOLVED THAT this meeting do now adjourn. Carried.

_____________________________________ ____________________________________

CLERK-TREASURER MAYOR