January 27, 2014

 

REGULAR MEETING MINUTES January 27, 2014 _____________________________________________________________________________

 

Minutes of the Regular Meeting of the Council of the Township of Coleman held at the Council Chambers, 937907 Marsh Bay Road, Coleman Township, Ontario on Monday, January 27th, 2014 at 6:00 P.M.

There were present: Mayor: D. Cleroux

Councillors: S. Cote

C. Marcella

L. Neil

L. Perry

Clerk-Treasurer: C. Bigelow

Present: Jim Patrick

ADOPTION OF THE AGENDA 

Motion 14-01-17 MOVED BY Lois Perry and SECONDED BY Cathy Marcella:

BE IT RESOLVED THAT Council approves the agenda for the regular meeting of January 27th, 2014 as presented: Carried.

DECLARATION OF CONFLICT OR PECUNIARY INTEREST 

Councillor Perry with matters dealing with The Speaker.

ADOPTION OF THE MINUTES 

Motion 14-01-18 MOVED BY Cathy Marcella and SECONDED BY Lisa Neil:

BE IT RESOLVED THAT the minutes of the following Council Meetings be adopted as distributed: Regular Meeting – January 13, 2014 Carried.

ACCOUNTS 

Motion 14-01-19 MOVED BY Lisa Neil and SECONDED BY Cathy Marcella:

BE IT RESOLVED THAT THE General Accounts in the amount of $16,180.92 be passed and paid. Carried.

Motion 14-01-20 MOVED BY Lisa Neil and SECONDED BY Cathy Marcella:

BE IT RESOLVED THAT THE Payroll in the amount of $20,835.32 for the month of January 2014 be passed and paid. Carried.

STAFF REPORTS 

Administration

The Clerk-Treasurer presented a report dealing with the following:

– Financial Reports for 2013

– Ritchie Bros. Auction update

– Employee Manual for review

– Ontario Provincial Policing – municipal calculation

– Funding Program Information Session report

– Town of Cobalt outstanding water usage charges

Motion 14-01-21 MOVED BY Lois Perry and SECONDED BY Cathy Marcella:

BE IT RESOLVED THAT Council approves the Administration Report submitted by the Clerk-Treasurer, as presented: Carried. REGULAR MEETING MINUTES January 27, 2014 _____________________________________________________________________________

 

Continued (2)

BY-LAWS 

Motion 14-01-18 MOVED BY Cathy Marcella and SECONDED BY Lisa Neil:

BE IT RESOLVED THAT By-Law No. 14-04 being a by-law to approve development of SOLAR PHOTOVOLTAIC Projects be read a first and second time. Carried.

Motion 14-01-23 MOVED BY Cathy Marcella and SECONDED BY Lois Perry:

BE IT RESOLVED THAT By-Law No. 14-04 be read a third and final time and be passed and enacted. Carried.

BUSINESS ARISING FROM THE MIN UTES 

1. Energy Management Plan review – deferred to the next meeting

2. By-Law to Govern the Proceedings of Council review – deferred to a later date.

Other matters discussed

– The Ministry of Natural Resources advised that the snow and moisture content will affect water levels on the Montreal River.

– Coleman Council approved the Website updates. Business information should be reviewed with owners.

– Some members of council requested that, for the 2014 Municipal Election, another location be added at the Golden Age Club for Poll 2.

NEW BUSINESS 

1. Conferences – 61st Annual OSUM Conference & Trade Show

2014 AMO Urban Symposium

MNR – Endangered Species Act

2.Motions

– Nuisance Bear Issues

Motion 14-01-24 MOVED BY Susan Cote and SECONDED BY Lisa Neil:

WHEREAS David Orazietti, Minister of Natural Resources, has sent correspondence dated November 14, 2013 to Mayor Lorie Hunter to ask that the Council of the Municipality of Temagami demonstrate support for a two-year proposed pilot project to respond to nuisance bear issues, which would include a limited early hunting season;

AND WHEREAS this limited early hunting season would be for Ontario residents from May 1 to June 15, beginning in 2014 for selected Wildlife Management Units (WMUs);

AND WHEREAS the pilot project area takes in only southwest corder of the Municipality that is part of WMU 41, but does not include the more populated and frequented areas of the Municipality;

AND WHEREAS the Municipality has taken Bear Wise measures, but is also concerned about public safety issues resulting from human-bear conflicts in the areas of the Municipality covered by WMU 40 and 28:;

BE IT RESOLVED THAT the Council of the Corporation of the Township hereby indicates its support in principle of the pilot project, but is looking to see it expanded to include Wildlife Management Unit 40 to cover other areas of concern in Coleman;

AND FURTHER THAT Council is optimistic about the success of this pilot and is hopeful that it will be further expanded in future years. Carried. REGULAR MEETING MINUTES January 27, 2014 _____________________________________________________________________________

 

Continued (3)

NEW BUSINESS 

– OPP Billing Model – East Ferris Municipality

Township of Whitewater Region

Township of North Kawartha

Motion 14-01-25 MOVED BY Cathy Marcella and SECONDED BY Lisa Neil:

WHEREAS municipalities have been legislated to provide police services:

AND WHEREAS municipalities have been paying inequitable costs for policing services;

AND WHEREAS the Ontario Provincial Police have developed a model for billing their services to municipalities;

AND WHEREAS there are a number of small municipalities who disagree with this funding model and do not believe that they will be beneficiaries of any proposed billing model;

BE IT RESOLVED THAT the Province of Ontario take back the responsibility for policing small municipalities with a population of 5,000 or less. Carried.

– Gasoline Price increase – East Ferris Municipality

The Clerk-Treasurer to forward a letter of support for Mayor Bill Vrebosch’s letter opposing the tax increase being implemented on gasoline prices to provide funding for transit in the GTA.

– Joint & Several Liability – Randy Pettapiece, MPP

Council reviewed correspondence regarding the impact of rapidly rising municipal insurance premium.

– Council Remuneration and Travel Expense deferred to Budget Discussion.

– Council’s Expenses Report – 2013

The Clerk-Treasurer will make a correction to this report and present it at the next regular meeting.

– Duromec Technologies Inc. – LED Street Lights

The Clerk-Treasurer to look into provincial funding for streetlights upgrades.

Council reviewed the following correspondence:

– City of Temiskaming Shores Draft Official Plan

– Ministry of Northern Resources – Municipal Forest Fire Management Agreement Changes 2014

– Little Claybelt Homesteaders Museum sponsorship

– Healthy Kids Community Challenge

Motion 14-01-26 MOVED BY Lisa Neil and SECONDED BY Susan Cote:

BE IT RESOLVED THAT the Clerk-Treasurer be authorized to purchase an ad in the Visitor’s Guide in the amount of $110.00. Carried.

– The Clerk-Treasurer advised the funding has been received for the Small Rural & Northern Municipal Infrastructure Fund – Capacity.

COMMITTEE REPORTS 

Finance 

Councillor Marcella presented a Financial Action Plan to be implemented by July 2014 and put forward a notice of motion for the next regular meeting to approve the plan. Earlton-Timiskaming Regional Airport REGULAR MEETING MINUTES January 27, 2014 _____________________________________________________________________________

 

Continued (4)

Earlton-Timiskaming Regional Airport 

Councillor Cote gave a brief financial report, Air Carriers Movements, Air Ambulance Movements and # pgrs. Via Air Charter

Tourism & Rec 

Councillor Perry reported on the session she attended in North Bay presented by the Ministry of Culture.

CORRESPONDENCE 

– AMO – Watch File, Breaking News,

– MFOA – information update

– AMCTO – In the Loop, Accessibility Express, Municipal Minute

– FONOM – January Newsletter

– Temiskaming Shores & Are Chamber of Commerce news

– Ontario Trails Council – news

– The Weekly Detour update

HazMat – Sites & Spills

– OMERS – Employer Webinars and Workshops

– EPIC Municipal Infrastructure training

– Water RAP – E-news

– Influents – Winter 2013

– The Undergrounder – Winter 2014

– Canadian Green Energy Law and Policy

– Sprung – innovative buildings

– Waste Diversion Ontario – update

– Trenchless Roadshow 2014

– Danadian Urban Institute – Good Density

– WDO – update

– Democracy Watch – update

– Earlton-Timiskaming Regional Airport – minutes

– Testmark Laboratories – simplified reports

– MEPCO – report

IN CAMERA (CLOSED) SESSION 

Motion 14-01-27 MOVED BY Lisa Neil and SECONDED BY Susan Cote:

WHEREAS Section 239(2) states that a meeting or part of a meeting may be closed to the public if the subject Matter being considered is:

(a) personal matters about an identifiable individual, including municipal or local board employees;

(b) labour relations or employee negotiations’

BE IT RESOLVED THAT Council agrees to reconvene in closed session at 7:50 p.m. to discuss the following matter; Employee Matter Carried.

Motion 14-01-28 MOVED BY Lois Perry and SECONDED BY Cathy Marcella:

BE IT RESOLVED THAT Council agrees to reconvene in open session at 8:25 p.m. without a report. Carried. REGULAR MEETING MINUTES January 27, 2014 _____________________________________________________________________________

 

Continued (5)

ADJOURNMENT 

Motion 14-01-29 MOVED BY Susan Cote and SECONDED BY Lisa Neil:

BE IT RESOLVED THAT this meeting do now adjourn Carried.

GENERAL ACCOUNTS 

25266 Kenneth Jones 50.00

25267 Howard Berry 678.50

25268 Temiskaming Nordic Ski Club 500.00

25269 Dam Depot 115.88

25270 Lonnie Bumstead 339.00

25271 Acklands Inc. 5.85

25272 CIBC 138.66

25273 Devost’s Valumart 77.88

25274 H2O on the Go 38.50

25275 Howard Berry 575.00

25276 J.L. Richards & Associates 3,744.90

25277 Lifesaving Society 94.00

25278 Minister of Finance 489.58

25279 Minister of Finance – OPP 4,486.00

25280 Munisoft 123.49

25281 Northern Tel 362.27

25282 # 1 Auto Supplies 296.49

25283 Ontera 10.62

25284 Pioneer Diesel Injection 55.62

25285 Prism Publishing 251.99

25286 Regional Maple Leaf Comm. Inc. 277.98

25287 Royal Tire 45.91

25288 Staples 133.01

25289 Temiskaming Speaker 190.97

25290 TewmiskamingShores & Area Chamber of Commerce145.00

25291 Temiskaming Office Pro 143.17

25292 Toromont Industries Ltd. 286.46

25293 Township of Hudson 719.70

25294 Tri-Town Automotive Ind Supply 36.95

25295 Tri Town Motorsports 114.39

25296 Uniongas 1,653.15

TOTAL $16,180.92 

_____________________________________ ____________________________________

CLERK-TREASURER MAYOR