January 23, 2008

Minutes of the Regular Meeting of the Council of the Township of Coleman held at the Council Chambers, 937907 Marsh Bay Road, Coleman Township, Ontario on Wednesday, January 23rd, 2008 at 6:00 P.M.

There were present: Mayor: C. Belanger

Councillors: R. Beeson

A. Chitaroni

L. Perry

P. Tresidder

Clerk-Treasurer: C. Bigelow

Work Foreman: D. Dufresne

Economic Development

Financial Officer: N. Renaud

By-Law Officer: K. Jones

Deputation: Steph Palmateer – Town of Cobalt water rates

Doug Shearer – Board of Health

Mr. Steph Palmateer was in attendance to present Council with a copy of the Town of Cobalt’s annual water and sewage rates for 2008, a water consumption report for 2007 and the Town of Cobalt’s Waterworks Statement of Financial Activities for the year ended December 31, 2006. The Township of Coleman’s water rate for 2008 is now $0.60 per cubic meter. Mr. Palmateer assured Council that Cobalt residents are charged the same as Coleman residents. Councillor Beeson will bring a copy of the package to KMK Consultants and copies of the package will be available for water users at the office.

A discussion was held regarding submitting an application to the Municipal Infrastructure Investment Initiative for repairs to LaRose Bridge. Mr. Palmateer will discuss this proposal with Cobalt Council

and suggested a joint application might be better received by the Province.

Mr. Doug Shearer presented a Year End Report for the Board of Health. He discussed Outsourcing of Accounting and Posting of Food Inspection Infractions. Ongoing issues are Health Unit Amalgamation, Pandemic Planning and Salary Negotiations & Staff Issues. The Temiskaming Board of health does not anticipate any increase in costs for municipalities in 2008.

A short discussion was held regarding a security system for the municipal complex. Quotes have been requested from two local companies.

Miss Renaud reported on the projects she is working on at the present time. She is also working with Miss Dakota Fayant-McLeod, our Katimavik volunteer and described her main duties. Miss Renaud requested that Council make a list of priority projects as well as working on detailing project proposals.

Mayor Belanger advised she has received a telephone call from Hydro One advised the Hound Chute Dam project is scheduled to begin this year. Mr. O’Brien will review the project matter with Mr. George Kemp, Municipal Lawyer.

Mr. Dufresne advised racks have been welded on the new truck for garbage pickup and this is working very well. He is requesting quotes for a backhoe. The Clerk-Treasurer to advertise the old truck in the newspaper for sale.

Motion 08-01-28 MOVED BY Ron Beeson and SECONDED BY Lois Perry: BE IT RESOLVED THAT the minutes of the following Council Meetings be adopted as distributed:

(1) Regular Meeting – January 9, 2008

(2) Special Meeting – Nil Carried.

Continued (2)

The Clerk-Treasurer advised an inspection was done on the Community Hall by the

Temiskaming Health Unit and were advised to provide dispensers for paper towel and toilet tissue at each station. Councillor Perry will arrange this. Councillors Perry and Tresidder will also finalize the Hall Policy and Fee Schedule.

Motion 08-01-29 MOVED BY Ron Beeson and SECONDED BY A. Chitaroni:

BE IT RESOLVED THAT By-Law No. 08-04 being a by-law to authorize the execution of an agreement be read a first and second time. Carried.

Motion 08-01-30 MOVED BY Pat Tresidder and SECONDED BY Ron Beeson:

BE IT RESOLVED THAT By-Law No. 08-04 be read a third and final time and be passed and enacted. Carried.

Council reviewed the Ealrton-Timiskaming Regional Airport minutes and financial reports.

Mayor Belanger and the Clerk-Treasurer signed the Automatic Aid Agreement with the Town of Latchford.

A discussion was held regarding newly acquired parcels on Highway 11. Mr. Windsor, Municipal Planner, will proceed with the Official Plan and Zoning By-Law amendments for this area. The Survey of these parcels will be deferred until the amendments are approved.

Council reviewed correspondence received from Katimavik regarding the placements and house managers schedule. An Open House will be held January 26th, 2008

Councillor declared a Conflict of Interest with matters dealing with the Temiskaming Speaker.

Motion 08-01-31 MOVED BY Ron Beeson and SECONDED BY Pat Tresidder:

BE IT RESOLVED THAT Temiskaming Speaker be hired to be the Township of Coleman Web Host effective immediately – price $30.00/month. Carried.

A discussion was held regarding inviting Mr. Bob Jonkman to host a Strategic Planning Session for the Township of Coleman. Some business people will be invited to take part in the discussion.

Motion 08-01-32 MOVED BY Lois Perry and SECONDED BY Ron Beeson:

BE IT RESOLVED THAT Mr. Robert Jonkman be requested to hold a strategic planning session on March 29 and 30, 2008 – price $3,000.00 + meals and that some residents be invited to attend.
Carried.

Council reviewed correspondence received from Flags Unlimited advising the price of the flags will remain the same as quoted in 2007.

A discussion was held regarding the Puhakka agreement. Councillor Perry will discuss this matter with Mr. Jeff Breault.

Council reviewed correspondence received from the Municipality of South Bruce regarding Urban Pesticide Use.

Motion 08-01-33 MOVED BY Lois Perry and SECONDED BY Ron Beeson:

BE IT RESOLVED THAT the Clerk-Treasurer be authorized to submit an application for four (4) students for the Summer Career Placement Program for 2008. Carried.

Motion 08-01-34 MOVED BY Ron Beeson and SECONDED BY Lois Perry:

BE IT RESOLVED THAT the Clerk-Treasurer be authorized to submit an application for two (2) students to the Ministry of Citizenship, Ministry of Culture, Ministry of Tourism and Recreation for a grant for summer students. Carried.

Continued (3)

Motion 08-01-35 MOVED BY Pat Tresidder and SECONDED BY A. Chitaroni:

BE IT RESOLVED THAT the Clerk-Treasurer be authorized to submit an application for four (4) students to the Ministry of Northern Development and Mines for a grant for summer students.
Carried.

Motion 08-01-37 MOVED BY Pat Tresidder and SECONDED BY Ron Beeson:

BE IT RESOLVED THAT the Clerk-Treasurer be authorized to pay the 2008 Membership Fees in the amount of $150.00 to the Temiskaming Municipal Association. Carried.

Motion 08-01-36 MOVED BY Lois Perry and SECONDED BY Ron Beeson:

WHEREAS the 2007 FCM-McGill Municipal Infrastructure Survey has estimated a $123.6 billion infrastructure deficit in 2007;

AND WHEREAS governments need to acknowledge this crisis and to act immediately to address the problem;

BE IT RESOLVED THAT the Council of the Township of Coleman fully supports the City of Port Colborne’s petition that the Federal and Provincial Governments to establish a national plan to eliminate the municipal infrastructure deficit through the provision of equitable long-term funding strategies, to prepare the groundwork for effective management in the future and to undertake a comprehensive, national study, involving all three orders of government, to determine the size, scope and geographic characteristics of the municipal infrastructure deficit. Carried.

Motion 08-01-38 MOVED BY Ron Beeson and SECONDED BY A. Chitaroni:

BE IT RESOLVED THAT the Clerk-Treasurer be authorized to donate $300.00 to Timiskaming Home Support to assist with their cost for providing transportation to the physically disabled, frail elderly with mobility needs and the visually impaired. Carried.

Motion 08-01-39 MOVED BY Pat. Tresidder and SECONDED BY A. Chitaron:

BE IT RESOLVED THAT Council Remuneration for the year 2008 remain the same:

Mayor: $6,500.00

Councillors: $3,500.00

Special Meetings: $60.00 per meeting Carried.

Motion 08-01-40 MOVED BY Ron Beeson and SECONDED BY Lois Perry:

BE IT RESOLVED THAT the Clerk-Treasurer be authorized to donate $100.00 to the Lions club to assist with costs of the annual Big Red’s Fish Derby. Carried.

Conferences – Essential leadership training for managers & supervisors

OGRA/ROMA combined conference

Municipal Wireless Summit

Public Seminars – management & leadership

Council reviewed correspondence received from Mr. Josh Audette thanking everyone involved for giving him an opportunity to do his Co-op placement with the Township of Coleman

The following correspondence was reviewed and tabled:

– Ontario Electronic Stewardship – Comment on Draft Preliminary WEEE Diversion

– Parks & Recreation – funding for recreation projects.

– Timiskaming Health Unit – Smoke-Free Ontario Act.

– Hon. Anthony Rota – It takes a Country Tour.

– North Bay Regional Health Centre Project – chairmanship

– Timiskaming District Victim Crisis Assistance & Referral Service – Emergency

The Clerk-Treasurer advised STOCK Transportation Limited have telephone to advise their bus drivers are complaining about winter road maintenance in the Township of Coleman. The Clerk-Treasurer to enquire which roads, day and time the drivers are complaining about.

Cotninued (4)

Correspondence:

Thank you – colleen Belanger and Pearl Ackert – Cristmas Supper.

• – The Latchford & Area Moose Call

• College Voice

• – Johanne’s Photography – new addition

• NEOnet – Wired News January

• – Earthwords – newsletter

• Cobalt Rocks – 2008 Summer Events Calendar

• – Parks & Recreation Ontario – June is Recreation and Parks Month

• Social Benefits Tribunal – annual report for 2006-2007

• – EMO – Nationa lCounbterterrorism 2008 Calendar

• Elk Lake ECO Centre – 2007 Annual General Report

• – Cobalt Rocks – Article

• MNDM – Promoting Georgian Bay

– Olameter Update

Councillor Perry enquired if Council had read Mayor Andre Belanger’s comments in the Temiskaming Speaker dated January 9th, 2008 and heard his statements on CJTT radio on January 16th, 2008. Mayor Andre Belanger stated that “Cobalt and Coleman Township are expected to partner on a number of infrastructure projects” and “the partnership between the two towns is important to the success of both municipalities and hopes to develop areas that tie in with water and sewer” and Cobalt and Coleman could partner to develop just such a park over the next few months”

The Clerk-Treasurer to forward a letter to Mayor Andre Belanger asking that he retract these statements both in the newspaper and on the radio as these “proposed” projects have yet to be discussed with the Township of Coleman Council.

Councillor Chitaroni asked Council if they would support Ms. Shirley Gilson representing the Township of Coleman on the Cobalt Corporation Board. Council approved.

Councillor Chitaroni also advised he will meet with Ms Dawn Spires to discuss abandoned sites in the Township of Coleman when she comes to the area .

Motion 08-01-41 MOVED BY Pat Tresidder and SECONDED BY A. Chitaroni:

WHEREAS this meeting deals with personal matters about identifiable individuals including municipal or local board employees

BE IT RESOLVED THAT this meeting be closed to the public. Carried.

Mayor Belanger re-opened the meeting.

Mayor Belanger presented Mr. Ken Jones with a badge identifying him as the Township of Coleman’s By-Law Officer.

Motion 08-01-42 MOVED BY Ron Beeson and SECONDED BY Lois Perry:

BE IT RESOLVED THAT this meeting do now adjourn. Carried.

_____________________________________ ____________________________________

CLERK-TREASURER MAYOR