January 17, 2011

Minutes of the Regular Meeting of the Council of the Township of Coleman held at the Council Chambers, 937907 Marsh Bay Road, Coleman Township, Ontario on Monday, January 17th, 2011 at 6:30 P.M.

There were present: Mayor: D. Cleroux

Councillors: S. Cote

C. Marcella

L. Perry

P. Tresidder

Clerk Intern: L. Belanger

Clerk-Treasurer: C. Bigelow

Works Foreman: D. Dufresne

Present: Emma Laughlin, Doug McLeod, Andrea Leis and Brian Searle

Deputations: Mr. Brian Searle, Ministry of Municipal Affairs and Housing (MMAH).

Mr. Searle congratulated council on their appointment, and provided them with a Powerpoint presentation handout introducing the MMAH. Mr. Searle reviewed the slides and described the roles and responsibilities of Council, to provide an accountable and open government.

Motion 11-01-04 MOVED BY Lois Perry and SECONDED BY Cathy Marcella:

BE IT RESOLVED THAT the minutes of the following Council Meetings be adopted as distributed: Regular Meeting – January 4, 2011

Special Meeting – N/A Carried.

Motion 11-01-05 MOVED BY Pat Tresidder and SECONDED BY Susan Cote:

BE IT RESOLVED THAT the general accounts of $85,603.31 and payroll in the amount of $35,495.81 be passed and paid. Carried.

Committee Reports:

Works Department: Mr. Dufresne provided Council with a copy of the purchase agreement for the plow and the amount was reduced by $900.00. Allan Legros, GP, delivered logs to the Public Works Department. Mr. Dufresne will check the solar lights on the Headframe and contact Tom Adshead concerning the heating system in the Coleman Complex. New working hours for the Works Department: 7:00 a.m. until 3:30 p.m. The hours will be advertised and residents are requested to put garbage out at 7:00 a.m. Tuesday mornings.

Coleman Water Distribution System: Mrs. Bigelow had a meeting with Shelly Ilersich, Provincial Officer with the MOE to discuss the registration and application for the Coleman Water Distribution System.

Finance: Budget meeting on January 24, 2011, at 6:30 p.m. All councillors were provided with a package to assist with preparing the budget.

Planning and Development: Representatives from Elk Lake Community Forest will attend the council meeting on January 31, 2011, to provide an update on the Bay Lake development. Mayor Cleroux requests a letter be sent to Latchford concerning the failed state of the Dam and to attend a council meeting to discuss the concerns.

Tourism: Mrs. Bigelow obtained the CCLT sign permit for the North and is awaiting the permit for the South.

Unfinished Business

AMO Conference in London. Two rooms have been booked for August 21-23, 2011.

WSIB – Schedule 1: Councillor Cote reviewed information.

Photocopier – quote: Council discussed the quotes and decided to maintain the current contract with Xerox.

Committees of Council: Councillor Perry discussed the committees and requested the appointments be reconsidered; committees are decisions of Council as stated in the Procedural By-Law. Mayor Cleroux stated that Council agreed to the appointments and passed a motion; however, the committees may be amended as council progresses through the term.

New Business

By-Laws:

Motion 11-01-06 MOVED BY Lois Perry and SECONDED BY Cathy Marcella:

BE IT RESOLVED THAT by-law 11-01 being a by-law to confirm the proceedings of council of the Corporation of the Township of Coleman for it’s meetings on December 8th and 22nd, 2010 and January 4th, 2011 be read a first and second time.

Motion 11-01-07 MOVED BY Pat Tresidder and SECONDED BY Susan Cote

BE IT RESOLVED THAT by-law 11-01 being a by-law to confirm the proceedings of council of the Corporation of the Township of Coleman for it’s meetings on December 8th and 22nd, 2010 and January 4th, 2011 be read a third and final time and be passed and enacted.

Motion 11-01-08 MOVED BY Cathy Marcella and SECONDED BY Pat Tresidder:

BE IT RESOLVED THAT By-Law 10-32 being a by-law to regulate the municipal water system within the Municipality of the Township of Coleman and parts of the Municipality of the Town of Cobalt be read a first and second time.

Resolutions

Motion 11-01-09 MOVED BY Susan Cote and SECONDED BY Pat Tresidder:

WHEREAS the federal and provincial governments are providing a one-time extension of the deadline for funding of projects under the Infrastructure Stimulus Fund, Building Canada Fund – Communities Top-Up, the Recreational Infrastructure Canada/Ontario Recreation Program, and the Knowledge Infrastructure Program from March 31, 2011 to October 31, 2011;

AND WHEREAS all funding from the Government of Canada and Ontario will cease after October 31, 2011;

AND WHEREAS the Corporation of the Township of Coleman has asked the provincial government for an extension to the federal and provincial funding to October 31, 2011 for the following project:

Program

Project Number

Project Title

Total Eligible Cost

BCF-CC Top-Up

27366

Coleman Water Distribution System Replacement Project

$ 3,624,050

THEREFORE BE IT RESOLVED THAT the Township of Coleman attests that it will continue to contribute its share of the required funding for the aforementioned project;

AND BE IT FURTHER RESOLVED THAT actual claims for all eligible costs incurred by March 31, 2011, for the aforementioned project must be and will be submitted no later than April 30, 2011;

AND BE IT RESOLVED THAT The Township of Coleman will ensure that the project will be completed. Carried.

Motion 11-01-10 MOVED BY Lois Perry and SECONDED BY Pat Tresidder:

BE IT RESOLVED THAT the Clerk-Treasurer be authorized to renew the Association of Municipal Tax Collectors of Ontario (A.M.T.C.O.) Membership for 2011, at a cost of $209.05. Carried

WHEREAS the Ontario Municipal Partnership Fund (OMPF) is a critical funding program which assists municipalities with social program costs, equalization, policing costs and assists northern and rural communities;

AND WHEREAS the provincial government has already indicated in December 2010, that no transition funding will be provided to municipalities in 2011; this deficiency in the OMPF will seriously affect the delivery of services in communities;

AND WHEREAS the Corporation of the Township of Coleman has also seen a decrease in the OMPF allocation from $230,300 in 2010 to $189,500 in 2011; a $40,800 reduction;

BE IT RESOLVED THAT Council of the Township of Coleman expresses their opposition to the reductions in the Ontario Municipal Partnership Fund and would like these decisions reconsidered, as the reductions would adversely affect the operation of northern communities as well as all other municipalities in the province.

Carried.

Conferences

Conflict Management Skills for Women

Forestry – Energy – Mining

Financial Sustainability Webinar for Elected Official

OGRA – Municipal Roads Technologies Workshop and Trade Show

Northern College – Management and Leadership Workshops

Canada’s Rural Partnership: South Temiskaming District Identification of Services and Priorities for Action: Provided copies to council for review.

CCLT Meeting for New Mayors & Designates: January 20, 2011, Temagami

Cobalt, Coleman, Latchford & Area Food Bank – Letter & Thank you Note: Council reviewed.

Doug Shearer – DSBOne meeting: Letter was reviewed and a copy will be provided to council

Larose Bridge Funding Letter: Approved by council

Leis Wood Products – Andrea Leis requested communication lines on Old Ferguson Highway, to provide businesses with the capability of phone, fax, Internet and security systems for protection against fire and theft. Council will obtain a quote from NorthernTel on this matter.

OGRA/ ROMA: Council would like a delegation request with the MNR to discuss the acquisition of crown land on Bay Lake.

Water Distribution System Project Letter on HST: Approved by Council

Eveline Gauvreau – Building Lots: Council requests a quote to survey the Airport Strip for potential lots for modular homes.

Ministry of Municipal Affairs and Housing – Funding for Municipal Interns

Mayor’s Action Group – Invitation

Correspondence:

– AMO – Watch File

– FCM – communique

– Communities in Bloom magazine

– IESO: Power to Ontario on Demand

– Ministry of Northern Development, Mines and Forestry (MNDMF):

Entrepreneurs in Hearst, Kapuskasing and Timmins receiving Financial Assistance

New Investments in Parry Sound Area

Promoting Clean Energy in Central Algoma

Terrace Bay Community Centre Now Open

New Indoor Turf Complex In Sault Ste. Marie

Sudbury Training Centre Helping Northern Athletes Succeed

Motion 11-01-12 MOVED BY Cathy Marcella and SECONDED BY Pat Tresidder:

BE IT RESOLVED THAT this meeting do now adjourn. Carried

GENERAL ACCOUNTS

22515 Kenneth Jones 50.00

22516 VOID 0.00

22517 Claire Bigelow 312.14

22518 Accuracy Environmental 19.21

22519 Acklands Inc. 105.44

22520 Bluewave Energy 318.14

22521 CIBC 409.03

22522 Earlton Fire Department 60.00

22523 Grant Fuels 1,176.27

22524 Home Improvement 93.68

22525 LINDE Canada 72.54

22526 Munisoft 605.36

22527 NorthernTel 407.19

22528 #1 Auto Supplies 182.69

22529 Pioneer Diesel Injection 410.65

22530 G. Stephen Watt Barrister 474.60

22531Town of Cobalt 3,200.00

22532 Dianne Desormeaux 225.00

22533 Martin Cook 47.25

22534 Don Laitinen 40.50

22535 Accuracy Environmental 16.95

22536 Acklands Inc. 1,428.98

22537 Association of Municipalities 638.47

22538 Cobalt Car Clinic 565.00

22539 FONOM 160.00

22540 DTSSAB 16,350.20

22541 Hydro One 1,140.66

22542 OGRA 513.12

22543 Ontera 26.59

22544 Royal Tire 182.80

22545 Township of Armstrong 1,950.00

22546 Temiskaming Shores 200.00

22547 Union Gas 604.56

22548 Union Gas 216.94

22549 Xerox 331.62

22550 Roger Kelly 100.00

22551 Terry Green 50.00

GENERAL EXPENSES – con’t

22552 Kenworth 4,000.00

22553 VOID 0.00

22554 NorthernTel Wireless 213.97

22555 Accuracy Environmental 19.21

22556 Acklands Inc. 8,178.58

22557 Benson 2.99

22558 Campsall Electric 417.32

22559 Carswell 110.37

22560 Chartrands Independent Grocer 323.44

22561 CIBC 322.05

22562 Cote’s Pole Line 572.91

22563 Devost’s Valuemart 1,259.46

22564 Grand & Toy 414.59

22565 Gabbani Courier Service 14.76

22566 What-A-Water Company 20.00

22567 Grant Fuels Inc. 3,171.22

22568 Grant Home Hardware Building 126.51

22569 Great West Life Inc. 461.86

22570 Hydro One 983.99

22571 Lakeview Signs 158.20

22572 Linde Canada 72.54

22573 Minister of Finance 3,219.00

22574 MPAC 6,540.85

22575 Municipality of Temagami 397.83

22576 North Cobalt Flea Market 104.95

22577 NorthernTel 407.04

22578 OMERS 3,384.94

22579 Prism Publishing 137.27

22580 Receiver General – Payroll Ded. 8,292.02

22581 Reliance Home Comfort 43.36

22582 RONA 291.15

22583 Sirius Benefit Plans 3,038.22

22584 South Wabi Sawmill 131.08

22585 G. Stephen Watt Barrister 395.50

22586 Temiskaming Speaker 397.19

22587 Town of Cobalt 3,557.62

22588 Township of Hudson 721.13

22589 Wayne’s Garage 245.88

22590 WSIB 713.73

TOTAL $85,603.31

PAYROLL TOTAL $35,495.81

Monthly Financial Report.

_____________________________________ ____________________________________

CLERK-TREASURER MAYOR

 Motion 11-01-11 MOVED BY Susan Cote and SECONDED BY Pat Tresidder: