January 16, 2012

Minutes of the Regular Meeting of the Council of the Township of Coleman held at the Council Chambers, 937907 Marsh Bay Road, Coleman Township, Ontario on Monday, January 16th, 2012 at 6:30 P.M.

There were present: Mayor: D. Cleroux

Councillors: S. Cote

C. Marcella

L. Perry

P. Tresidder

Works Foreman: B. Bigelow

Clerk-Treasurer: C. Bigelow

Fire Chief: D. Laitinen

Present in the audience: Jim Patrick

ADOPTION OF THE AGENDA

Motion 12-01-14 MOVED BY Lois Perry and SECONDED BY Pat Tresidder:

BE IT RESOLVED THAT Council approves the agenda for the regular meeting of January 16th, 2012 as presented: Carried.

DECLARATION OF CONFLICT OF PECUNIARY INTEREST

Councillor Lois Perry declared a conflict of interest with matters dealing with the Speaker

ADOPTION OF THE MINUTES

Motion 12-01-15 MOVED BY Pat Tresidder and SECONDED BY Susan Cote :

BE IT RESOLVED THAT the minutes of the following Council Meetings be adopted as distributed: Regular Meeting – January 3, 2012 Carried.

ACCOUNTS

Motion 12-01-16 MOVED BY Cathy Marcella and SECONDED BY Pat Tresidder:

BE IT RESOLVED THAT THE General Accounts in the amount of $66,295.33 and Payroll in the amount of $24,549.49 be passed and paid. Carried.

STAFF REPORTS

Chief Laitinen reported:

– Coleman Fire Department hosted the Mutual Aid Meeting which was well attended. He commended Mayor Cleroux for his presence and welcome. He encouraged other Members of Council’s attendance at events.

– Chief Laitinen and Council will review and update the Automatic Aid Agreement with Latchford

– He requested quotes be obtained for a door for the kitchen counter

– A list will be made of necessary upgrade to the hall and bathrooms with respect to it being used as an emergency control centre for residents.

– all hydrants are shovelled out.

Motion 12-01-17 MOVED BY Pat Tresidder and SECONDED BY Susan Cote:

BE IT RESOLVED THAT Council approves the report provided by the Chief Don Laitinen, as presented: Carried.

Continued (2)

The Clerk-Treasurer presented various financial reports for 2011

Motion 12-01-18 MOVED BY Lois Perry and SECONDED BY Cathy Marcella:

BE IT RESOLVED THAT Council approves the report provided by the Clerk-Treasurer, as presented: Carried.

BY-LAWS

Motion 12-01-19 MOVED BY Lois Perry and SECONDED BY Cathy Marcella:

BE IT RESOLVED THAT By-Law No. 12-02 being a by-law authorizing the borrowing of money to meet current expenditures of the Council of The Corporation of the Township of Coleman be read a first and second time. Carried.

Motion 12-01-20 MOVED BY Pat Tresidder and SECONDED BY Susan Cote :

BE IT RESOLVED THAT By-Law No. 12-02 be read a third and final time and be passed and enacted. Carried.

BUSINESS ARISING FROM THE MINUTES

1. The Clerk-Treasurer reported on the latest correspondence from Hydro One regarding the Carriere Road Extension. The Clerk-Treasurer to respond to this request and obtain a quote from Cote’s Pole Line for this work.

2. Council reviewed the Property Standards By-Law – the Clerk-Treasurer to add changes requested by Council

NEW BUSINESS

Conferences – ROMA/OGRA Conference

Gas Pricing Meeting

OMA Annual Conference

Standard of Care Course

Ontario Self Employment Benefit Program

Cobalt, Coleman, Latchford & Temegami Committee

John Vanthof Open House

Resolutions:

Motion 12-01-21 MOVED BY Lois Perry and SECONDED BY Cathy Marcella:

BE IT RESOLVED THAT the Clerk-Treasurer be authorized to pay the Temiskaming Municipal Association 2012 yearly membership in the amount of $150.00. Carried.

Motion 12-01-22 MOVED BY Susan Cote and SECONDED BY Pat Tresidder:

BE IT RESOLVED THAT the Clerk-Treasurer be authorized to purchase an ad in the Speaker’s Seasons Magazine in the amount of $185.00. Carried.

Motion 12-01-23 MOVED BY Lois Perry and SECONDED BY Cathy Marcella:

BE IT RESOLVED THAT Council approves the unaudited expenses report for 2011 be approved as presented. Carried.

Motion 12-01-24 MOVED BY Lois Perry and SECONDED BY Pat Tresidder:

BE IT RESOLVED THAT the following tax be written off as they have been transferred to the Township of Coleman following the tax arrears process:

Roll 5401-000-003-05800 – Maunz Taxes $544.48 – Interest $178.89 – $723.37

Roll 5401-000-003-03800 – Gold Ridge Taxes $597.63 – Interest $200.52 – $798.15

Roll 5401-000-003-03400 – Gold Ridge Taxes $307-06 – Interest $104.60 – $411.66

Roll 5401-000-002-20700 – Gilson Taxes $497.76 – Interest $134.79 – $632.55 Carried.

Motion 12-01-25 MOVED BY Pat Tresidder and SECONDED BY Susan Cote :

BE IT RESOLVED THAT the following Volunteer Firefighters be authorized to attend the 13th Annual Northeastern Fire Education Conference, March 30 – April 2, 2012 – cost $310.75 per person:

Chief Don Laitinen

Deputy Chief Martin Cook

Captain John Dufresne

Captain Melissa Cote Carried.

Motion 12-01-26 MOVED BY Susan Cote and SECONDED BY Cathy Marcella:

WHEREAS municipalities are faced with requests from Commercial Fill Operators to place fill in, for example, either previously undisturbed areas or expired gravel extractions pits;

AND WHEREAS municipalities have limited resources and ability to regulate this type of operation;

AND WHEREAS the issue of soil quality of fill imported to a receiving site should be elevated to the Provincial level through the Ministry of the Environment which has established criteria for quality of fill for Brownfield redevelopment only;

BE IT RESOLVED THAT the Council of The Corporation of the Township of Coleman fully supports The Municipality of Clarington’s request that the Province, through the Ministry of the Environment, establish guidelines, regulations and a Provincial regulated approval process to govern the quality of fill imported to a receiving site other than for the purpose of Brownfield redevelopment.

Carried.

Motion 12-01-27 MOVED BY Lois Perry and SECONDED BY Pat Tresidder:

WHEREAS Muskoka MPP Norm Miller has re-introduced his private member’s bill which would enhance public safety for the motoring public and promote active transportation in Ontario;

AND WHEREAS Mr. Mille3r’[s bill requires a minimum one metre paved shoulder on certain provincial owned highways to improve public safety for cyclists, pedestrians and motorists alike;

AND WHEREAS paved shoulders reduce accidents drastically and more opportunities are provided for recreation;

BE IT RESOLVED THAT the Council of The Corporation of the Township of Coleman fully supports MPP Norm Miller’s Private Members Bill top pave highway shoulder. Carried.

Motion 12-01-28 MOVED BY Lois Perry and SECONDED BY Pat Tresidder:

BE IT RESOLVED THAT the Clerk-Treasurer be authorized to pay the following to the Town of Latchford – Coleman Road Maintenance $3,390.00

Waste to Dump $1,217.51

Medical Centre Expenses $3,390.00 Carried.

Donations requests will be deferred to the next meeting.

Council reviewed the Temiskaming Health Unit’s inspection report. The Clerk-Treasurer to obtain quotes for an dishwasher for the kitchen.

Council reviewed the following correspondence

1. The Ministry of Municipal Affairs and Housing’s information regarding the Continuous Improvement Fund.

2. The Province of Ontario’s package on improving property tax system for green energy.

3. The Corporation of the County of Huron’s findings and recommendations regarding Low Frequency Noise.

4. James Franks’ Terms of Reference for the Regional Tourism Organization.

The Clerk-Treasurer to prepare a by-law for the signing of the Ministry of Natural Resources’ Forest Fire Management Agreement.

The Clerk-Treasurer to sign Knox Insurance’s questionnaire and request quotes for municipal insurance from other providers.

CORRESPONDENCE

– Canadian Environmental Protection – newsletter

– AMO – watchfile

– Ministry of Community Safety and Correctional Services – response

– Municipal World – January issue

– R. Fowler – Ontario Property and Environmental Rights Alliance

– Scott Burke – landfilling Ontario

– HazMat Management – headline news

– Martha McSherry – Rural public transit system

– Municipal World – Politically Speaking

– MPAC – Settlement with Ontario Public Service Employees Union Ratified

IN CAMERA (CLOSED) SESSION

Motion 12-01-29 MOVED BY Cathy Marcella and SECONDED BY Pat Tresidder:

WHEREAS Section 239(2) states that a meeting or part of a meeting may be closed to the public if the subject matter being considered is:

(a) personal matters about an identifiable individual, including municipal or local board employees;

(b) labour relations and employee negotiations;

BE IT RESOLVED THAT Council agrees to reconvene in closed session at 8:05 p.m. to discuss the following matter: Property Standards

Wage negotiations

Private Plowing

Employee Benefits Carried.

Motion 12-01-30 MOVED BY Lois Perry and SECONDED BY Cathy Marcella:

BE IT RESOLVED THAT Council agrees to reconvene in open session at 8:50 p.m. without a report. Carried.

Motion 12-01-31 MOVED BY Cathy Marcella and SECONDED BY Susan Cote:

BE IT RESOLVED THAT the Clerk-Treasurer be authorized to reimburse insurance coverage in the amount of $5.000.00. Carried.

ADJOURNMENT

Motion 12-01-32 MOVED BY Susan Cote and SECONDED BY Cathy Marcella:

BE IT RESOLVED THAT this meeting do now adjourn. Carried.

GENERAL ACCOUNTS

23356 Terry Green 100.00

23357 Kemp Pirie 1159.10

23358 NorthernTel 354.12

23359 OMERS 2277.32

23360 Ontera 20.02

23361 Receiver General – December 2011 8550.86

23362 WSIB December 2011 846.79

23363 DSSAB 14954.87

23364 Hydro One 1152.08

23365 Municipal Employer Pension 32.32

23366 Kenworth 81.36

23367 Northern Tel Mobility 268.27

23368 CanadaPost 1000.05

23369 Bartlett’s 162.67

23370 Carwell 50.72

23371 Kenworth 118.65

23372 #1 Auto Supplies 41.97

23373 Ortkin 67.80

23374 TMBA 2873.00

23375 Accuracy Envoironmental 39.55

23376 Assoc of Municipalities 671.16

23377 BlueWave Energy 208.24

23378 CIBC 437.70

23378 Cote’s Pole Line 975.19

23380 Devost’s Valumart 87.72

23381 Gabbani Courier 123.67

23382 Grant Fuels Inc 2273.47

23383 Grant Home Hardware Bldg 29.36

23384 Hydro One 947.75

23385 Linde Canada Ltd 181.75

23386 Minister of Finance 3390.00

23387 Municpal Service Provider Animal Service 400.00

23388 North Cobalt Flea Market 33.88

23389 Prism Publishing 304.51

23390 Regional Maple Leaf Comm Inc 265.55

23391 Reliance Home Comfort 45.73

23392 4536631 Canada Inc 8.88

23393 Stone Company Ltd 1916.48

23394 Temiskaming Speaker 421.26

23395 Town of Cobalt Water 5880.00

23396 Town of Latchford 7997.51

23397 Tri-Town Automotive Inc Supply 70.05

23398 Wayne Hearn 154.90

23399 Wayne’s Garage 811.36

23400 Twp of Hudson 896.63

GENERAL ACCOUNTS continues

23401 Joseph Tresidder Donation 100.00

23402 Claire Bigelow – Travel & Supplies 357.98

23403 Acklands Inc 2304.36

23404 City of Timmins 155.68

23405 Dam Depot 334.00

23406 Devost’s Valumart 60.98

23407 HydroOne 81.96

23408 #1 Auto Supplies 44.56

23409 Pete’s Small Engines 31.64

23410 Tem Shores 140.00

TOTAL $66,295.33

_____________________ ______________________

Clerk-Treasurer Mayor