January 14, 2009

Minutes of the Regular Meeting of the Council of the Township of Coleman held at the Council Chambers, 937907 Marsh Bay Road, Coleman Township, Ontario on Wednesday, January 14th, 2009 at 6:00 P.M.

There were present: Mayor: C. Belanger

Councillors: R. Beeson

A. Chitaroni

L. Perry

P. Tresidder

Clerk-Treasurer: C. Bigelow

Works Foreman: D. Dufresne

Deputation – Gary Bigelow – roadway leading to Giroux Lake

Dan Cleroux, SMC Canada Ltd Cave-in

Joseph Tresidder – evaluation

Present: Bill Sutton, Doug McLeod, Reg Holdsworth, Herb Adshead and Roger Smirle

Councillor Chitaroni declared a conflict of interest with matters dealing with the Road Closure/Cave-in

Motion 09-01-01 MOVED BY Ron Beeson and SECONDED BY A. Chitaroni:

BE IT RESOLVED THAT the minutes of the following Council Meetings be adopted as distributed: Regular Meeting – December 10th and 17th, 2008

Special Meeting – None Carried.

Motion 09-01-02 MOVED BY Pat Tresidder and SECONDED BY A. Chitaroni :

BE IT RESOLVED THAT the General Accounts in the amount of $91,731.73 and Payroll in the amount of $24,085.77 be passed and paid. Carried.

Motion 09-01-03 MOVED BY Ron Beeson and SECONDED BY Pat Tresidder :

BE IT RESOLVED THAT By-Law No. 09-01 being a by-law to confirm certain proceedings of Council be read a first and second time. Carried.

Motion 09-01-04 MOVED BY Pat Tresidder and SECONDED BY Ron Beeson:

BE IT RESOLVED THAT By-Law No. 09-01 be read a third and final time and be passed and enacted. Carried.

The Clerk-Treasurer presented a report for chief Don Laitinen who was unable to attend the meeting. He advised an invoice has been submitted to the Ministry of Transportation for attending a traffic accident. All volunteer firefighters have completed their First Aid Course. Four firefighters will attend the Northeastern Fire Education Conference in March 2009. All is going well for the Coleman Fire Department.

Works foreman, Daryl Dufresne, advised he did not find a leak on Princess Property – in his opinion, the increase in water usage is due to bleeders. Mr. Bruce McMullan has not received a response regarding the funding application submitted in 2008 for the Coleman Water Distribution System upgrades/replacement. The annual OSWAP report will be forwarded later this week. Mr. Dufresne will check the water system on Upper O’Brien in the Spring when the snow melts.

Councillor Tresidder will schedule a meeting of the Bass Lake Committee later this month.

Mr. Dan Cleroux advised the Planning Committee will meet in the near future – he is awaiting possible Provincial funding announcement.

Continued (2)

The Clerk-Treasurer has forwarded a letter to Mr. Gerry Spooner regarding the intern. No response has been received to date.

Mr. Gary Bigelow was in attendance to request clarification on the roadway leading to Giroux Lake. Mr. Bigelow questioned the ownership of the road, the gate installed at the entrance of the road and sand piles placed at the south end of the road. He strongly objected to the authorities advising him to refrain from visiting the ‘cave-in’ site on the road adjacent to SMC Canada Ltd. Council advised Mr. Bigelow that, upon the advise of our lawyer, the site was secured and all were to be prevented from accessing the cave-in site. SMC Canada Ltd was asked to provide assistance in securing the site.

Mr. Cleroux was in attendance to update Council with respect to the cave-in site. He advised SMC Canada Ltd will construct an alternate route to access the pump house. Mr. Cleroux is concerned with the safety and access to his property and will continue to secure his property. Mr. Cleroux reported on a conference call held on January 14th, 2009 and presented a report prepared by Mr. Bill Gabbani, Ministry of Labour.

Ms Louise Grondin, Agnico-Eagle Mines, will provide the Township of Coleman with a copy of the Golder report when it becomes available. Preliminary findings indicated the crown pilars were only 7′ thick and the cave-in might have been a blessing in disguise.

Mayor Belanger read correspondence received from Mr. Larry McCormak, Ministry of the Environment, advising that, “in 2008, the company met all effluent limits with the exception of one toxicity test failure from Daphnia Magna. All the other toxicity tests from daphnia and rainbow trout were 100%. The Clerk-Treasurer will request advice from the Municipal Lawyer regarding invoicing and road closure prior to making any decision regarding this matter.

The Clerk-Treasurer provided copies of correspondence received from Blackstone Development Inc. – these matters will be deferred to the next meeting.

Conferences – LAS 2009 Energy Workshop

Ontario Forestry Safe Workplace

Northeastern Fire Education Conference

Municipal Alcohol Policy Workshop

New Media Relations Work Shop

Northern College – First Aid/CPR

HazMat – Zero waste conference

Emergency Management Planning for 2009

Motion 09-01-05 MOVED BY Lois Perry and SECONDED BY Ron Beeson:

BE IT RESOLVED THAT the Clerk-Treasurer be authorized to pay the Ontario Good Roads Association 2009 membership in the amount of $428.02. Carried.

Motion 09-01-06 MOVED BY Pat Tresidder and SECONDED BY A. Chitaroni:

BE IT RESOLVED THAT the Clerk-Treasurer be authorized to pay the Ontario Association of Property Standards Officers Inc. 2009 membership in the amount of $55.00. Carried.

Motion 09-01-07 MOVED BY Ron Beeson and SECONDED BY Lois Perry:

WHEREAS properties located on water have received unrealistic property assessments increased;

AND WHEREAS it is anticipated that substantial write-offs will result from rate payers appealing their assessments;

BE IT RESOLVED THAT the Council of The Corporation of the Township of Coleman fully supports the Municipality of Temagami’s request to the Minister of Finance and the Premier of Ontario that the 2008 property tax assessment from MPAC be delayed by one year to allow MPAC to process any requests for reconsideration that arise from the new assessment values. Carried.

Continued (3)

Motion 09-01-08 MOVED BY Pat Tresidder and SECONDED BY Lois Perry:

WHEREAS the Ministry of Community and Social Services will only subsidize indigent funerals for individuals who are receiving social assistance through Ontario Works or the Ontario Disability Support Program prior to their death, regardless of their financial situation;

BE IT RESOLVED THAT the Council of The Corporation of the Township of Coleman fully supports the United Counties of Stormont, Dundas and Glengarry’s petition to the Ministry of Community and Social Services to request a review and appropriate adjustment of the recommended rates for indigent funerals.

AND BE IT FURTHER RESOLVED that the Ministry of Community and Social Services amend the current policy to provide financial assistance to cover funeral expenses for all needy individuals, regardless of their age and whether or not they are receiving support through Ontario Works or the Ontario Disability Support Program, at the time of death. Carried.

Motion 09-01-09 MOVED BY Pat Tresidder and SECONDED BY A. Chitaroni:

BE IT FURTHER RESOLVED that Mr. Kurt Leopold be appointed to the Property Standards Committee. Carried.

Motion 09-01-10 MOVED BY Ron Beeson and SECONDED Lois Perry:

WHEREAS the Order in Council 1413/08 provides the Municipality the option to issue lottery licences provided that those licences are issued within the Registrar’s requirements, the proceeds from the lottery scheme will be used for a charitable objects or purposes provideing a direct benefit to the residents of Ontario and the proposed event will be conducted in accordance with the Gaming control Act, 0992 and its regulations;

AND WHEREAS charitable organizations rely heavily on volunteers from the community at large in order to organize their various functions and activities;

AND WHEREAS the regulations set forth by the Alcohol and Gaming Commission of Ontario are very onerous, strict and time consuming for the charitable organizations and the lottery licensing officers within the Municipal Clerk-s Department;

AND WHEREAS it is understood that these strict rules are enforced to ensure that the lottery proceeds are applies towards approved charitable works;

BE IT FURTHER RESOLVED that the Council of The Corporation of the Township of Coleman fully supports the Municipality of Clarington’s request that the Alcohol and Gaming Commission of Ontario expedite its Modernization of Charitable Gaming Project, in particular the application, reporting and administration processes respecting Break Open Tickets and Raffles. Carried.

Council reviewed correspondence received from Tri-Town & District Chamber of Commerce regarding membership dues and the annual general meeting.

The following meetings are scheduled:

– Temiskaming Municipal Association – January 22nd, 2009

– Cobalt-Coleman Environmental Steering Committee – January 29th, 2009

– Earlton-Timiskaming Regional Airport Joint Municipal Services Board – January 29th, 2009

and the Annual Meeting – February 19, 2009

Correspondence:

– AMO – Federal Gas Tax

– AMO – Infrastructure Investment

– AMO – Waste Diversion Act

– AMO – Investment Opportunity Highlight Universe Corporate Bond Fund

– AMO – Tourism Ontario

– AMO – Municipal Leaders Forum on Green Building

– AMO – Pre-Budget Submission calls

– Ministry of Finance – OMPF allocations

– Ministry of Natural Resources – Bear Wise Survey – Northeast

– Ministry of Municipal Affairs and Housing – Improved Energy Efficiency Standards

Continued (4)

– MPAC – Eligible Increase for Assessment Phase-in, update & Funding Requirements

– Colleges Ontario – College Voice

– OPG – Montreal River Levels & Flows

– DTSSAB – Appointment of Chief Administrative Officer

– OAA – Landmark Award

– OGRA Information – board Meeting Highlights

– IPEX Inc. – Spending Smarter

– Ontario Egg Farmers – 100 Mile Diet

– OMERS – employer news & retired member news

– LAS – Municipal Staff Group Benefits Plan

– Government Purchasing Guide Online

– HazMat Management magazine

– The Airport Environment and You – December 2008

– FCM – member advisory & Municipal Marketplace

– The Ontario Reliability Outlook – December issue

– Communities in Bloom – November issue

– Ministry of the Environment – appointment

– OGRA – Electronic Infrastructure Procurement Solution

– CUI Events – Reminder

– The Latchford and Area Moose Call

– Federated Press – Fund Manager Selection & Oversight

– NEOnet – Wired News

Motion 09-01-11 MOVED BY Pat Tresidder and SECONDED BY A. Chitaroni:

WHEREAS this meeting deals with personal matters about identifiable individuals including municipal or local board employees;

AND WHEREAS this meeting deals with advice that is subject to solicitor-client privilege, including communications necessary for that purpose;

BE IT RESOLVED THAT this meeting be closed to the public. Carried.

Motion 09-01-12 MOVED BY Ron Beeson and SECONDED BY Lois Perry:

BE IT RESOLVED THAT this meeting do now adjourn. Carried

GENERAL ACCOUNTS

20789 Canadian Municipalities $125.76

20790 Association of Municipalities $552.55

20791 Clover Valley Contracting $6720.00

20792 Kenneth Jones – December Travel $50.00

20793 GST Payable – Bass Lake Rentals $1488.46

20794 Fidelak Enterprises Inc $572.55

20795 Scott McKnight – Optical/P Gagnon $198.00

20796 Acklands Inc $129.64

20797 Bartlett’s $127.65

20798 Chartrands Independent Grocers $102.33

20799 Claire Bigelow $291.30

20800 Grand & Toy $732.42

20801 HydroOne $964.37

20802 Kim Jones $1905.00

20803 New Liskeard Sheet Metal $261.38

20804 NorthernTel $348.00

20805 North Cobalt Flea Market $28.06

20806 Ontera $17.30

20807 Pioneer Diesel Injection Ltd $914.60

20808 Roderick Morin $50.00

20809 Roger Kelly $25.00

20810 Temiskaming Speaker $1219.93

Continued (5)

20811 Terraline Green $100.00

20812 TJ Adshead Electrical $687.40

20813 UMA Engineering Ltd $5056.44

20814 Uniongas $1605.85

20815 CIBC – Visa $88.21

20816 Cote Services $57.00

20817 Fidelak Enterprises Inc $57.00

20818 Munisoft $120.86

20819 North Cobalt Flea Market $9.02

20820 Receiver General – December 2008 Payroll Deductions 5781.18

20821 Rona $678.88

20822 Township of Armstrong – Building Fees Collected $5142.40

20823 WSIB- December 2008 $476.30

20824 Xerox Canada Ltd $331.62

20825 Grand & Toy $81.55

20826 Acklands Inc $67.24

20827 Dianne Desormeaux $273.79

20828 Canada Post $273.00

20829 OMERS – December 2008 $2086.64

20830 Great West Life $3244.19

20831 Accuracy Environmental – Complex/Water Testing $62.95

20832 Bluewave Energy/Mackey Fuels $204.30

20833 CIBC – Visa/Misc $481.13

20834 City of Timmins $140.13

20835 Cote Shell $98.00

20836 Despres-Pacey Insurance Broker $422.28

20837 DSSAB $18510.95

20838 Fidelak Enterprises $88.00

20839 cancelled

20840 Grand & Toy $25.97

20841 Gabbani Gourier Services $12.96

20842 Grant Fuels Inc $4047.71

20843 Home Improvements $94.40

20844 HydroOne – Complex/Spare Bldg/Pumping Station $650.21

20845 Linde Canada $72.65

20846 Minister of Finance – Policing $3232.00

20847 Municipal Property Assessment $6146.16

20848 NorthernTel $237.95

20849 #1 Auto Supplies $121.15

20850 Pioneer Diesel Injection Ltd $99.75

20851 Prism Publishing $109.20

20852 Reliance Home Comfort $37.14

20853 Rona Ontario Inc $516.44

20854 Stephen Watt $157.50

20855 Temiskamign Speaker $107.26

20856 TIME Ltd $37.56

20857 Town of Cobalt – Water Distribution Chg – 1st Quarter 2009 $4018.80

20858 Town of Cobalt – Water Distribution – Yearly Chg $5734.06

20859 Town of Cobalt – Doctor Support $2895.67

20860 Township of Hudson – Fire Dept $326.68

TOTAL $91,731.73

PAYROLL $24,085.77

Motion 09-01-12 MOVED BY Ron Beeson and SECONDED BY Lois Perry:

BE IT RESOLVED THAT this meeting do now adjourn. Carried

_____________________________________ ____________________________________

CLERK-TREASURER MAYOR