January 13, 2010

Minutes of the Regular Meeting of the Council of the Township of Coleman held at the Council Chambers, 937907 Marsh Bay Road, Coleman Township, Ontario on Wednesday, January 13th, 2010 at 6:00 P.M.

There were present: Mayor: C. Belanger

Councillors: R. Beeson

A. Chitaroni

L. Perry

P. Tresidder

Clerk-Treasurer: C. Bigelow

Economic Development

Financial Officer: L. Belanger

Fire Chief: D. Laitinen

Planning Group: Dan Cleroux

Deputation: Bryan Searle, Municipal Advisor, Ministry of Municipal Affairs and Housing

Present – Doug McLeod

Councillor Perry declared a conflict of interest with matters dealing with the Speaker.

Motion10-01-01 MOVED BY Ron Beeson and SECONDED BY A. Chitaroni:

BE IT RESOLVED THAT the minutes of the following Council Meetings be adopted as distributed:

Regular Meeting – December 23, 2009

Special Meeting – N/A Carried.

Motion 10-01-02 MOVED BY Lois Perry and SECONDED BY Ron Beeson:

BE IT RESOLVED THAT the General Accounts in the amount of $227,661.44 and Payroll in the amount of $24,764.25 be passed and paid. Carried.

Motion 10-01-03 MOVED BY A. Chitaroni and SECONDED BY Pat Tresidder:

BE IT RESOLVED THAT By-Law No. 10-01 being a by-law to confirm certain proceedings of Council be read a first and second time. Carried.

Motion 10-01-04 MOVED BY Ron Beeson and SECONDED BY A. Chitaroni :

BE IT RESOLVED THAT By-Law No. 10-01 be read a third and final time and be passed and enacted. Carried.

Coleman Volunteer Fire Department –

– Chief Laitinen advised the new Rescue Van was in service effective January 3, 2010 and was already used to rescue a dog trapped in a mine shaft – the old Van has been sold.

– Two Volunteer Fire Fighters have resigned and two new recruits are being presented for Council’s approval.

– Fire Extinguishers have been purchased and are being installed in the Community Hall. Council approved his request to install a door in the kitchen.

– Mr. Dan Stencil from TransCanada Pipeline will be making a presentation at the Mutual Aid meeting later tonight.

– Council approved Chief Laitinen’s request to have Electronic North finish the installation of the Base Radio for the Fire Hall.

– Four Volunteer Fire Fighters will attend the Northeastern Fire Fighters Conference.

Continued (2)

Mr. Bryan Searle presented Council with a Coleman’s Financial Indication Review. He advised the Township of Coleman is in good shape with respect to debt load and reserves. Mr. Searle’s only concern was outstanding taxes which will be addressed shortly. He advised Council to familiarize themselves with the changes to the Election Act if they plan to run again this year.

Mayor Belanger thanked Mr. Searle for attending the meeting and explaining these financial indicators.

Coleman Water Distribution System

Councillor Beeson advised he has reviewed the plan for the Coleman Water Distribution System. The Clerk-Treasurer to advise AECOM that Council approve the plan as presented.

A discussion was held regarding correspondence sent to AECOM. Council agreed that Committee Members should not be sending letters or contacting AECOM on behalf of the Committee or Council.

Bass Lake Committee

A meeting of the Bass Lake Committee was held January 9th, 2010.

– A notice will be placed in the local paper requesting tenders for the Marketing Plan.

– Plans were made for the layout of the cabins and concession stand with the possibility of remaining open year round.

– A quote for a formal plan will be requested from Trow Associates.

– Local Members of Parliament and Fednor representation will be contacted requesting support for this project.

Economic Development Committee

– A meeting has been held and Mr. Cleroux will report later on property acquisition.

Councillor Perry advised she has been advised that Grant Waferboard in Englehart has been sold to an American Company. The licences to harvest timber are held by the mill and are transferred to the new owner. If, at some point, the new owner no longer requires the harvesting licenses or the mill does not operate for a year, the timber would be redistributed to the other licensees on the Management Unit.

Councillors were provided with information received from Mr. Larry McCormak regarding septic system on waterfront properties.

Council reviewed correspondence forwarded by Mr. George Kemp on behalf of Council to the following:

– The Town of Cobalt regarding Sharp Lake Property

– Petition to be circulated regarding the Cobalt Refinery Site – Local Residents will be contacted to advise the petition is available. Council will pass the resolution and forward both the petition and resolution to the Ministry of the Environment and Ministry of Northern Development, Mines and Forestry when completed.

Conferences: Seminar – How will HST affect your business

DTSSAB – 2010 Board Meeting Schedule

Communities in Bloom

Temiskaming Nordic Ski Club – Councillor Chitaroni will attend on behalf of Council

Council Challenges in 2010

Green Energy Forum – Mrs. Logan Belanger will attend on behalf of Concil

The Gillies Lake Water Quality study will be deferred indefinitely. The Clerk-Treasurer to advise Mr. Anthony Story, Story Environmental.

Continued (3)

Council deferred the Temiskaming Shores and Area Physician Recruitment and Retention Committee correspondence to the next meeting.

Motion 10-01-05 MOVED BY Pat Tresidder and SECONDED BY A. Chitaroni:

BE IT RESOLVED THAT the Clerk-Treasurer be authorized to pay the 2010 membership in the amount of $115.00 to Temiskaming Shores & Area Chamber of Commerce. Carried.

Motion 10-01-06 MOVED BY Pat Tresidder and SECONDED BY A. Chitaroni:

BE IT RESOLVED THAT the Clerk-Treasurer be authorized to pay the 2010 membership in the amount of $147.50 to Federation of Canadian Municipalities. Carried.

Motion 10-01-07 MOVED BY Ron Beeson and SECONDED BY A. Chitaroni:

BE IT RESOLVED THAT the Clerk-Treasurer be authorized to purchase an ad in the Speaker for Northern College Wildlife Expansion – $195.00. Carried.

Motion 10-01-08 MOVED BY Ron Beeson and SECONDED BY Pat. Tresidder:

BE IT RESOLVED THAT the Clerk-Treasurer be authorized to pay the following to the Town of Latchford:

Recycling – 2 years $2,154.88

Murphy Mill Road Maintenance $3,000.00

Medical Centre Expenses $3,000.00 Carried.

Council reviewed the Affordable Access to Recreation for Ontarians Policy Framework package provided by the Ontario Task Group.

Correspondence:

– AMO – Watch File

– OMERS – member news

– The Ontario Fire Service Messenger

– Profile 2010 – Residential Architecture

– Temiskaming Tourism – Minutes from Loop Tour Strategic Advisory Team Meeting

Motion 10-01-09 MOVED BY Ron Beeson and SECONDED BY A. Chitaroni:

WHEREAS Volunteer Fire Fighters, Wilfred Forrest and Brent Thomson, have resigned from the Coleman Fire Department;

BE IT RESOLVED THAT Mr. Luke Dufresne and Mr. Daren Ridley be hired as Volunteer Fire Fighters for the Coleman Fire Department effective January 1, 2010. Carried.

Motion 10-01-10 MOVED BY Pat Tresidder and SECONDED BY Ron Beeson:

WHEREAS this meeting deals with advice that is subject to solicitor-client privilege, including communications necessary for that purpose; and

– proposed or pending acquisition or disposition of land by the municipality;

BE IT RESOLVED THAT this meeting be closed to the public. Carried.

Motion 10-01-11 MOVED BY Lois Perry and SECONDED BY Ron Beeson:

BE IT RESOLVED THAT this meeting do now adjourn. Carried

GENERAL ACCOUNTS

21662 Tri-Town Automotive 84.74

21663 Kenneth Jones 50.00

21664 Elk Lake Community Forest 8,137.50

21665 Cancelled Cheque 0.00

21666 Union Gas 1,151.18

21667 Bluewave Energy 227.08

21668 Darcy’s Mechanical 826.87

Continued (4)

21669 Town of Cobalt 3,200.00

21670 Northern Tel 420.64

21671 Logan Gannon 644.00

21672 AECOM 11,282.25

21673 Ernie Fournier 300.00

21674 Roger Kelly 100.00

21675 Roderick Morin 50.00

21676 Gloria Neill 25.00

21677 Cote’s Pole Line Inc. 1,053.15

21678 Accuracy Environmental 15.70

21679 AECOM 115.50

21680 Benson Auto 171.29

21681 CIBC 91.26

21682 Claire Bigelow 330.78

21683 Grand & Toy 215.58

21684 Grant Fuels 2,531.06

21685 Hydro One 1,020.72

21686 New Liskeard Sheet Metal 65.85

21687 Ontera 18.69

21688 Pioneer Diesel Injection Ltd. 162.22

21689 Regional Maple Lead Comm. 227.85

21690 Rona Ontario 238.42

21691 Eng Public – Ontario North 50,186.19

21692 French Public – Conseil 4,034.91

21693 English Sep Northeastern 12,811.49

21694 French Sep Conseil Scholaire 32,191.24

21695 Township of Armstrong 5,924.40

21696 Wayne’s Garage 75.00

21697 Cancelled Cheque 0.00

21698 Xerox Canada 331.62

21699 Scott McKnight 198.00

21700 Dianne Desormeaux 184.00

21701 Canada Post 283.50

21702 Claire Bigelow 1,261.32

21703 Accuracy Environmental 31.40

21704 AECOM 31,878.07

21705 Bartlett’s Auto Ltd. 80.35

21706 Carswell 97.60

21707 CIBC 997.16

21708 City of Timmins 140.13

21709 CJTT 728.70

21710 Cote Services 74.00

21711 Cote’s Pole Line Inc. 1,116.15

21712 Darcy’s Mechanical Repairs 105.00

21713 Devost’s Valumart 206.73

21714 DTSSAB 19,325.07

21715 Ebert Welding 21.61

21716 Electronic North 67.80

21717 Grand & Toy 741.69

21718 Gabe’s Auto Inc. 246.30

21719 Gabbani Courier Service 66.55

21720 Great West Life 3,299.72

21721 Hydro One 1,481.12

21722 Link Drilling Limited 3,680.16

21723 LINDE 72.55

21724 Minister of Finance 3,199.00

21725 MPAC 6,299.11

21726 Northern Tel 282.34

21727 North Cobalt Flea Market 115.97

21728 #1 Auto Supplies 30.65

21729 Ontario Association – Property 55.00

21730 Pioneer Diesel Injection Ltd. 211.76

21731 Plantario Group 63.00

Continued (5)

21732 Prism Publishing 109.20

21733 Reliance Home Comfort 38.93

21734 Rene’s Garage 693.13

21735 Rona 271.01

21736 Steel Communications 485.90

21737 Temiskaming Speaker 436.49

21738 TIME 478.74

21739 Town of Cobalt 8,687.07

21740 Township of Hudson 651.44

21741 Trow Associates 147.00

21742 Wayne’s Garage 167.00

21743 WSIB 541.84

Total 227,661.44

PAYROLL 24,764.25

_____________________________________ ____________________________________

CLERK-TREASURER MAYOR