January 12, 2015

REGULAR MEETING MINUTES January 12, 2015 _____________________________________________ ________________________________

Minutes of the Regular Meeting of the Council of the Township of Coleman held at the Council Chambers, 937907 Marsh Bay Road, Coleman Township, Ontario on Monday, January 12th, 2015 at 6:00 P.M.

There were present: Mayor: D. Cleroux

Councillors: S. Cote

K. Laffrenier

C. Marcella

L. Perry

Works Foreman: B. Bigelow

Clerk-Treasurer: C. Bigelow

By-Law Officer: K. Jones

Deputation: Jack Church and Reg Holdsworth

ADOPTION OF THE AGENDA

Motion 15-01-01 MOVED BY Lois Perry and SECONDED BY Ken Laffrenier:

BE IT RESOLVED THAT Council approves the agenda for the regular meeting of January 12th, 2015 as presented: Carried.

DECLARATION OF CONFLICT OR PECUNIARY INTEREST

N/A

ADOPTION OF THE MIN UTES

Motion 15-01-02 MOVED BY Ken Lafrenier and SECONDED BY Lois Perry :

BE IT RESOLVED THAT the minutes of the following Council Meetings be adopted as distributed: Regular Meeting – December 15, 2014 Carried.

ACCOUNTS

Motion 15-01-03 MOVED BY Cathy Marcella and SECONDED BY Susan Cote :

BE IT RESOLVED THAT THE General Accounts in the amount of $85 250.99 be passed and paid.Carried.

Motion 15-01-04 MOVED BY Susan Cote and SECONDED BY Cathy Marcella:

BE IT RESOLVED THAT THE Payroll in the amount of $18,852.84 be passed and paid.

Carried.

DEPUTATIONS:

Cobalt Historical Society

Mr. Jack Church was in attendance to present the Cobalt Historical Society Annual Report dated November 19th, 2014. Mr. Church reported on the Society’s bank accounts and use of funds REGULAR MEETING MINUTES January 12, 2015 _____________________________________________ ________________________________

raised through donations and memberships.

Mr. Merv Lavigne was induced to the Cobalt Mining Muserum’s Wall of Fame and Ms. Vivian Hylands was honoured by the Town of Cobalt as “Senior of the Year”.

Mr. Church advised vandalism at the Little Silver Vein is presenting a problem. The Group is having trouble with the removal of the spray paint.

Mr. Church again thanked Council for their support over the past year.

Continued (2)

Cobalt Mining Museum

Mr. Reg Holdsworth was in attendance to request financial support at this time for the Cobalt Mining Museum due to an overrun in expenses for the renovations and improvements to the museum done in the past year.

The Cobalt Mining Museum Board is composed of six Board Members, four from the Township of Coleman, one from the Town of Cobalt and one from the Town of Haileybury. There are historically 100 to 120 members annually.

Three students are hired every Summer who are funded for seven weeks. A student is always hired from the Township of Coleman.

Council agreed to the advance of the Township of Coleman’s regular donation with the possibility of an increase to this funding in 2015 – this request to be reviewed during the budget process.

Motion 15-01-07 MOVED BY Lois Perry and SECONDED BY Ken Laffrenier:

BE IT RESOLVED THAT the Clerk-Treasurer be authorized to donate $3,500.00 to the Cobalt Mining Museum. ………………………………………….. Carried. Works Department REGULAR MEETING MINUTES January 12, 2015 _____________________________________________ ________________________________

STAFF REPORTS

Works Department

Mr. Brian Bigelow, Works Foreman, advised the magikist has arrived and will be installed Wednesday.

Motion 15-01-08 MOVED BY Susan Cote and SECONDED BY Cathy Marcella::

BE IT RESOLVED THAT Council approves the Works Department Report submitted by Mr. Brian Bigelow, as presented: Carried.

Administration

– Service Recognition Awards will only be presented to employees according to the Employee Policy Manual approved in 2014. There will be no awards beyond 25 years and awards will not be retroactive for any years of service prior to 2014.

– Council approved the proposed severance request for property on Bass Lake Road providing the property fronts on a public road according to Coleman Policy.

– The Emergency Planning training and Exercise will be held February 10th, 2015 in conjunction with the Towns of Cobalt and Latchford.

– The Daryl Dufresne Memorial Fish Derby will be held February 14th, 2015. Prizes and a Chili Supper will be held at the Coleman Community Hall.

– Ontario Northland impose fees and charges to municipalities when the crossing is in place prior to the construction of a road.

– Ontario One Call presented a new fee structure for 2015.

– According to the Municipal Act, interest on taxes cannot be increased.

– The construction of a shed for the Swim Program was denied – this matter to be reviewed by the Bass Lake Committee.

– According to the Employee Policy Manual, Council approved the reimbursement of an eye exam fee for employees – to a maximum of $275.00 every two years.

– The Clerk-Treasurer to request quotes for the 2015 municipal insurance.

– Council approved the Tri-Town Sno Travellers’s request to relocate the trail on Coleman property.

Mr. Ken Jones will look into the two buses located on these lots.

Continued (3)

Motion 15-01-09 MOVED BY Lois Perry and SECONDED BY Ken Laffrenier:

BE IT RESOLVED THAT Council approves the Administration Report submitted by the Clerk-Treasurer, as presented: Carried.

BY-LAWS

Motion 15-01-05 MOVED BY Lois Perry and SECONDED BY Ken Laffrenier:

BE IT RESOLVED THAT By-Law No. 15-02 being a By-Law to provide for an interim tax levy be read a first and second time. Carried.

Motion 15-01-06 MOVED BY Susan Cote and REGULAR MEETING MINUTES January 12, 2015 _____________________________________________ ________________________________

SECONDED BY Cathy Marcella:

BE IT RESOLVED THAT By-Law No. 11-10 be read a third and final time and be passed and enacted.Carried.

BUSINESS ARISING FROM THE MINUTES

The Coleman Municipal Road Priority and OCIF Project selection will be reviewed/discussed with Mr. Britt Herd, Miller Paving at a meeting scheduled for January 22nd, 2015

DTSSAB Board appointment

Motion 15-01-10 MOVED BY Cathy Marcella and SECONDED BY Susan Cote:

BE IT RESOLVED THAT The Corporation of the Township of Coleman approves the appointment of Tina Sartoretto to represent the Township of Coleman on the District of Temiskaming Social Services Administration Board (DTSSAB) for the 2014-2018 term as per the December 1, 2014 Council meeting.

Recorded Vote

Mayor Dan Cleroux Yea

Councillor Ken Laffrenier Nay

Councillor Susan Cote Yea

Councillor Cathy Marcella Yea

Councillor Lois Perry wanted it recorded that she opposed this motion. Carried.

FedNor CCL application

Council reviewed and discussed Phase 2 of the FedNor CCL application.

Temiskaming Nordic Ski Club LUP request

– The Clerk-Treasurer to request a response to correspondence forwarded on December 15th, 2014

NEW BUSINESS

Conferences – CEMC – Course REGULAR MEETING MINUTES January 12, 2015 _____________________________________________ ________________________________

January 27, 2015

Standard of Care Safe Drinking Water Act info session

Motions – Township of Algonquin Highlands – OPP Billing Model – reviewed.

Lions Club – Big Red’s Fish Derby

Motion 15-01-11 MOVED BY Lois Perry and SECONDED BY Ken Laffrenier:

BE IT RESOLVED THAT the Clerk-Treasurer be authorized to donate $200.00 to the Lions Club in support of the Big Red’s Fish Derby. Carried.

Continued (4)

NEW BUSINESS continued

City of Temiskaming Shores – TransCanada Pipelines

tabled – will be reviewed at the next regular meeting of Council

Official Plan Proposal – JL Richards

Council agreed to move forward with this project after the 2015 budget process is finalized

Council reviewed the following correspondence:

– Temiskaming Nordic Ski Club – Ontario Cross-Country Skiing Midget Championship Sponsorship

– The Municipality of Wawa – Power Dam Special Payment Program

– MPAC – 2015 Estimate

– Municipal Drinking Water Licensing Program – draft for comments

Water Licence Renewal Reporting Requirements

– Ministry of Natural Resources & Forestry – REGULAR MEETING MINUTES January 12, 2015 _____________________________________________ ________________________________

2010-2020 Forest Management Plan

– Ontario Heritage Trust – Heritage Week 2015

– Timiskaming Health Unit – Smoke Free Ontario Act amendment

– TransCanada – In-line inspection

– Clayton Larche – staking information

COMMITTEE REPORTS

Financial Committee

The Clerk-Treasurer presented the December 2014 financial report.

The part-time plow operator’s wages will be transferred to a contract account

The Roads Department’s wages will be allocated to Waste Site and Bass Lake accounts through the Paymate Program for work performed at these two locations.

The Clerk-Treasurer will prepare the 2015 preliminary budget for February 23rd , 2015.

CORRESPONDENCE

– Canadian Emergency Management – event

– Cleantech Canada – e-news

– Democracy Watch – new

– Earlton-Timiskaming Regional Airport – report

– Environmental Events – 2015 Conference

– Government of Canada – news release

– HazMat – news

– House of Commons – Ted Hsu congratulations

– Human Rights and Accommodation Conference

– InfraCycle Fiscal Solutions = news

– Independent Electricity System Operator – update

– Information and Privacy Commissioner of Ontario – reminder

– IPAC newsletter, news

– LAS – news

– MFOA – Municipal Debentures

– MPAC – Amendment, news

– Ministry of Energy – congratulations

– Ministry of the Environment and Climate Change – bulletin, report REGULAR MEETING MINUTES January 12, 2015 _____________________________________________ ________________________________

– Ministry of Municipal Affairs & Housing – ongratulations

– Municipal Leadership – course

Continued (5)

CORRESPONDENCE continued

– NC Traffic Management – physical services

– Ontario Energy Board – Decision and Interim Rate Order

– Ontario Good Roads Association – workshop, e-news, update

– OMERS – news

– Ontario Power Authority – update

– Ontario Tire Stewardship – news

– Ontario Winter Games – bid

– Public Services Health & Safety Association – December Edition

– Timiskaming Health Unit Board of Health – minutes

– Trenchless International – update

– VFIS news

– Waste Diversion Ontario – 2014 Blue Box Funding

CONFIRMATORY BY-LAW

Motion 15-01-12 MOVED BY Lois Perry and SECONDED BY Ken Laffrenier:

BE IT RESOLVED THAT By-Law No. 11-10 being a by-law to confirm certain proceedings of Council be read a first and second time. Carried.

Motion 15-01-13 MOVED BY Cathy Marcella and SECONDED BY Susan Cote:

BE IT RESOLVED THAT By-Law No. 11-10 be read a third and final time and be passed and enacted.Carried.

IN CAMERA (CLOSED) SESSION

Motion 15-01-14 MOVED BY Susan Cote and SECONDED BY Ken Laffrenier:

WHEREAS Section 239(2) states that a meeting or part of a meeting may be closed to the public

if the subject Matter being considered is: REGULAR MEETING MINUTES January 12, 2015 _____________________________________________ ________________________________

(a) personal matters about an identifiable individual, including municipal or local board

employees;

(b) advice that is subject to solicitor-client privilege, including communications necessary

for that purpose;

BE IT RESOLVED THAT Council agrees to reconvene in closed session at 8:10 p.m.

to discuss the following matter; Private Business

Legal Opinion Carried.

Motion 15-01-15 MOVED BY Susan Cote and SECONDED BY Lois Perry:

BE IT RESOLVED THAT Council agrees to reconvene in open session at 8:40 p.m. without a report. Carried..

Motion 15-01-16 MOVED BY Cathy Marcella and SECONDED BY Susan Cote:

BE IT RESOLVED THAT Council approves the By-Law Officer’s Report submitted by Mr. Ken Jones, as presented: Carried..

ADJOURNMENT

Motion 15-01-17 MOVED BY Cathy Marcella and SECONDED BY Susan Cote:

BE IT RESOLVED THAT this meeting do now adjourn.Carried..

Continued (6)

GENERAL ACCOUNTS

26076 Accuracy Environmental 39.55

26077 AMCTO 418.10

26078Association of Mun. Of Ontario 745.08

26079 Bartlett’s Auto Electric Lt 33.15

26080 Canadian Municipalities 83.40

26081 Carolyn Chevrier 100.00

26082 Carswell 129.21

26083 CIBC 547.50

26084 City of Temiskaming Shores 200.00 26093Grant Fuels Inc. 2,368.90 REGULAR MEETING MINUTES January 12, 2015 _____________________________________________ ________________________________

26085 City of Timmins 180.03

26086 Cote’s Pole Line Inc. 303.97

26087 Devost’s Valumart 17.94

26088Dist Tim Social Services Ad Bd 16,248.00

26089 ECO-Logix 3,672.17

26090 FONOM 168.00

26091 Fountain Tire (New Liskeard) Ltd. 84.75

26092 Gabbani Courier Services 34.20

26093Grant Fuels Inc. 2,368.90

26094 Grant Home Hardware Building 462.11

26095Hydro One 2,403.50

26096J.L. Richards & Associates Ltd. 456.80

26097 Kenworth 388.45

26098 Kerry Martineau 100.00

26099 Lester Communications Inc. 281.94

26100 Linde Canada Ltd 91.75

26101 Minister of Finance OPP 4,908.00

26102 Municipal Finance Officers 282.50

26103 Municipal Property Assessment 113.00

26104Municipal Property Assessment 6,892.91

26105 Munisoft 6,291.84

26106 North Cobalt Flea Market 48.35

26107 Northern Tel Mobility 170.69

26108 OMERS 3,413.92

26109Ontario Northland 1,249.67

26110 Ontera 10.19

26111 Orkin PCO Services 86.45

26112 Peter Monk 50.00

26113 Pioneer Diesel Injection 83.84

26114 Prism Publishing 167.24

26115Receiver General – Payrol Ded. 6,744.15

26116 Reliance Home Comfort 46.64

26117 Staples 36.59 REGULAR MEETING MINUTES January 12, 2015 _____________________________________________ ________________________________

26118 Techknowledgy Office Pro 208.00

26119 Temiskaming District Mutual 100.00

26120 Temiskaming Municipal Assoc. 50.00

26121Temiskaming Municipal Building 3,314.00

26122 Temiskaming Shores & Area 169.50

26123 Temiskaming Speaker 285.89

26124 Terraline Green 200.00

Continued (7)

GENERAL ACCOUNTS continued

26125 Town of Cobalt 5,184.00

26126Town of Latchford 6,780.00

26127 Town of Latchford 1,217.51

26128Town of Latchford 3,390.00

26129 Town of Latchford 8.75

26130 Township of Coleman 56.50

26131Township of Hudson 1,487.38

26132 Township of Hudson 292.27

26133 Voided 0.00

26134 Wayne’s Garage 1,411.00

26135 Workplace Safety & Ins Bd 713.77

26136 Xeros Canada Ltd 27.94

TOTAL $85,250.99

_____________________________________ ____________________________________

CLERK-TREASURER MAYOR