February 28, 2011

Minutes of the Regular Meeting of the Council of the Township of Coleman held at the Council Chambers, 937907 Marsh Bay Road, Coleman Township, Ontario on Monday, February 28th, 2011, at 6:30 P.M. There were present: Acting Mayor: C. Marcella Councillors: S. Cote L. Perry P. Tresidder Works Foreman: D. Dufresne Clerk-Treasurer: C. Bigelow Clerk Intern L. Belanger Fire Chief: D. Laitinen Present: Bill Sutton, Doug McLeod, Hans Traimer, Yves & Trina Breault Councillor Perry declared a conflict of interest with matters dealing with the Speaker. Motion 11-02-12 MOVED BY Lois Perry and SECONDED BY Pat Tresidder: BE IT RESOLVED THAT the minutes of the following Council Meetings be adopted as distributed: Regular Meeting – February 14, 2011 Carried. Committee Reports: Coleman Fire Department – Assisted Latchford Fire Department with a Motor Vehicle Accident on February 27th at 1:30 a.m. – Responded to A Carbon Monoxide Call on February 16th – Successfully extinguished the fire at the municipal waste site with the assistance of Pedersen Construction – Attended seminar regarding part 1 and 2 on the issuance of tickets by the Fire Department. – Russ Johnston will provide guidelines and assistance with the preparation of by-laws which will be reviewed by Council on March 15th. – Chief Laitinen thanked Mrs. Logan Belanger for her write ups in the Weekender. Works Department – The Works Department thawed the same culvert on three separate occasions in the last two weeks. The Clerk-Treasurer to advise residents concerned that future charges will be considered if the excessive bleeding is not rectified. – A quote was submitted by Pedersen Construction of the resurfacing of a portion of Portage Bay Road and Gillies Lake Road which were “cold tarred” in 2009. Mr. Dufresne will request two other quotes before Council makes a decision. Coleman Water Distribution System – Negotiations are going well on the agreement – language has been approved, clauses added and the next meeting will be held next week to review finances. – Mr. Bruce McMullan will provide the exact amount left for the landscaping still to be completed in the Spring. – Mr. Sutton submitted his concerns regarding the water usage and payments by the municipality. Mrs. Marcella assured Mr. Sutton his questions would be reviewed and addressed. Tourism and Recreation – Council will review rates for the Bass Lake Park – Mrs. Belanger to research other rates in the area. This matter to be discussed at a special meeting to be held March 7th. – An ad will placed in the newspaper for a park attendant. The CCLT meeting was held February 17th, 2011. The ATV Rally is being reconsidered. The Committee is now composed of new members and training is a lengthy process. The next meeting will be held March 24th, 2011 Finance – Mrs. Marcella presented a financial report to January 31st, 2011 which included an executive summary, general operation summary, capital summary and staffing. Public Works – Councillor Perry advised the “Family Day” holiday should not have been changed as Council did not have an opportunity to discuss this process and a written agreement should have been in place prior to the substitution. This matter will be tabled for discussion with Mayor Cleroux. Planning and Development – Councillor Cote was satisfied with the improvement on the website. She recommended that businesses be linked to other businesses and the Earlton Airport. Minor corrections still need to be made. – The Earlton Airport will be running at a loss for the next season, the election of officers has been held and a company is paying the bill for the clean of contamination on the site. Environmental – A representative from Lakefield has approached Mayor Cleroux regarding the clean up of Cobalt Refinery. Council agreed to a presentation by the contractor but insisted that he would be required to present a business plan, address concerns by the Coleman Fire Department and follow Ministry of Labour and Ministry of the Environment regulations. Mr. Traimer asked that a “Dead End” sign by placed on Gillies Lake Road. Unfinished Business: 1. Coleman Water Distribution System – the Final Inspection Report was received from the Ministry of the Environment. 2. Ministry of Natural Resources – Forest Fire Management Agreement Review – Council will review the agreement when they meet with the Coleman Fire Department on March 15th. 3. Northern Tel – quote of construction of telephone line – Council approved the quote. 4. Ministry of Natural Resources – Temagami Forest Management Plan – this plan not included with the Coleman boundaries. 5. Municipal Roads – Load Restriction – Mrs. Belanger will search by-laws applying to load restrictions. 6. Book Marks – quote – council approved the quote. Motion 11-02-13 MOVED BY Lois Perry and SECONDED BY Susan Cote: BE IT RESOLVED THAT the Council of the Township of Coleman approves the installation of a private line service at Lot 13, Concession 4 on Old Ferguson Highway; a construction charge of $7978.50 (plus HST) will apply and does not include any abnormal costs. Councillor Tresidder – opposed Carried. Motion 11-02-14 MOVED BY Susan Cote and SECONDED BY Pat Tresidder: BE IT RESOLVED THAT the Council of the Township of Coleman authorize the Clerk-Treasurer to purchases 500 bookmarks from the Temiskaming Speaker in the amount of $228.00. Carried, Motion 11-02-15 MOVED BY Pat Tresidder and SECONDED BY Susan Cote: BE IT RESOLVED THAT By-Law No. 11-04 being a by-law to appoint a Community Emergency Management Coordinator for the Township of Coleman be read a first and second time. Carried. Motion 11-02-16 MOVED BY Lois Perry and SECONDED BY Pat Tresidder: BE IT RESOLVED THAT By-Law No. 11-04 be read a third and final time and passed and enacted. Carried. Motion 11-02-17 MOVED BY Susan Cote and SECONDED BY Pat Tresidder: BE IT RESOLVED THAT By-Law No. 11-05 being a by-law to amend Zoning By-Law No. 06-01, as amended (Chitaroni) be read a first and second time. Carried. Motion 11-02-18 MOVED BY Pat Tresidder and SECONDED BY Susan Cote: BE IT RESOLVED THAT By-Law No. 11-05 be read a third and final time and passed and enacted. Carried. Acting Mayor Marcella requested that a thank letter be forwarded to Mr. Beeson for agreeing to volunteer as Community Emergency Coordinator for the Township of Coleman. Conferences The Temiskaming Foundation – charity Curling Funspiel Chamber of Commerce – Premier Dalton McGuinty North East Local Health Integration Network – Consultation Motion 11-02-19 MOVED BY Lois Perry and SECONDED BY Pat Tresidder: BE IT RESOLVED THAT the following taxes be written off as the property was vested in the Township of Coleman: Roll # 5401 000 004 09701 0000 – Robitaille Estate $57.42 Carried. Motion 11-02-20 MOVED BY Susan Cote and SECONDED BY Pat Tresidder: BE IT RESOLVED THAT the Council of the Township of Coleman approves the Temiskaming Municipal Building Association’s 2011 Budget for the Chief Building Official, in the amount of $100,498.00. Carried. Motion 11-02-21 MOVED BY Pat Tresidder and SECONDED BY Susan Cote: BE IT RESOLVED THAT Consent Application B01-11 (SMC Canada Ltd. Easement to Ontario Power Generation) be approved. Carried. Motion 11-02-22 MOVED BY Lois Perry and SECONDED BY Susan Cote: BE IT RESOLVED THAT as per Councillor Marcella’s recommendation, the Clerk-Treasurer be authorized to purchase the following from Grand and Toy: 4 File Cabinets @ $420.00 plus tax $1,888.00 1 Storage Cabinet @ $289.79 plus tax (Staples) $ 327.69 Carried.  Ministry of Community and Social Services – EnAbling Change Partnership Program New Business: 1. Ministry of Community and Social Services – EnAbling Change Partnership Program 2. Acting Mayor Marcella presented a summary of a meeting she attended on behalf of the Townshp of Coleman with DSBOne School board Representatives regarding the review of closure of Cobalt Public School. Mayor Tina Sartoretto will prepare a business plan and provide a statement to the board and present at the public hearings. 3. Ratepayers’ Comment Forum – Two complaints have been received from Residents regarding dogs running at large. The Clerk-Treasurer to forward notices to the animal owners. 4. WWF – Canada – Earth Hour Canada 2011 invitation which is scheduled for March 26th, 2011 – a notice will be placed in the Weekender. 5. Council reviewed correspondence received from the Hon. Michael Chan, Minister, Ministry of Tourism and Culture regarding Ontario Heritage Week; 6. Council reviewed correspondence received from James Franks regarding Discussion Notes Loop Tour Website. Councillor Perry will respond to Mr. Franks’ request for information for the loop tour website. Other Matters 1. Payment for taxes are acceptable – there are different methods of payment such as cheques, debit machine, internet payments. 2. The Clerk-Treasurer to arrange a meeting with Mr. Allan Legros, Georgia Pacific, in order to be updated regarding Timber Management in the Township of Coleman. 3. Councillors Perry and Tresidder will inquire about a meeting with Town of Cobalt representatives regarding the Cobalt Water Supply Act’s Ministry of the Environment Report. 4. The Clerk-Treasurer to advise Mr. Vic Legault that Council are interested in a meeting to discuss the regulation affecting Council with respect to the Operational Plan. Correspondence: – Louie Larabie Temiskaming Graphx – information – NCM – Greening Government Conference – AMO – Watch File, report to members, media & communication trainings – HazMat Management – news – Environmental Solutions Magazine – newsletter – The Classic Theatre-Cobalt – offer – Chamber of Commerce – E-newsletter – NE LHIN survey – Press Release – credit fees too high – Turf & Recreation – Enews Correspondence continues – FCM – news – DTSSAB Board Meeting – minutes /budget approval meeting – Cobalt Mining Museum – thank you – Stewardship Ontario – update – College Voice – news – Ontario Good Roads Association – Board Brief – Canadian Environment Protection- newsletter – Ontario’s Modernize Mining Act – informative guide – Heritage mattes – issue – Big Bike – registration – Accessibility Directorate of Ontario – correspondence – BeatThe Utility – new course – NEOnet Inc. Motion 11-02-23 MOVED BY Lois Perry and SECONDED BY Pat Tresidder: BE IT RESOLVED THAT this meeting do now adjourn. Carried. _____________________________________ ____________________________________ CLERK-TREASURER MAYOR