February 23, 2015

REGULAR MEETING MINUTES February 23, 2015 _____________________________________________ ________________________________

Minutes of the Regular Meeting of the Council of the Township of Coleman held at the Council Chambers, 937907 Marsh Bay Road, Coleman Township, Ontario on Monday, February 23rd, 2015 at 6:00 P.M.

There were present: Acting Mayor: c. Marcella

Councillors: S. Cote

K. Laffrenier

L. Perry

Works Foreman: B. Bigelow

Clerk-Treasurer: C. Bigelow

By-Law Officer: K. Jones

Deputation: Spread the Word to End the Word

Present: Betty Stone, Dan Lavigne, Kayla Marwick, Lynne Marwick, Dwight Guppy, Flo Bruneau, Trent Matton and Deandra Baskey.

ADOPTION OF THE AGENDA

Motion 15-02-22 MOVED BY Lois Perry and SECONDED BY Ken Laffrenier:

BE IT RESOLVED THAT Council approves the agenda for the regular meeting of February 23rd, 2015 as presented: Carried.

DECLARATION OF CONFLICT OR PECUNIARY INTEREST

Councillor Perry declared a conflict with matters dealing with The Voice

ADOPTION OF THE MINUTES

Motion 15-02-23 MOVED BY Ken Laffrenier and SECONDED BY Lois Perry:

BE IT RESOLVED THAT the minutes of the following Council Meetings be adopted as distributed: Regular Meeting – February 23, 2015 Carried.

ACCOUNTS

Motion 15-02-24 MOVED BY Susan Cote and SECONDED BY Ken Laffrenier:

BE IT RESOLVED THAT THE General Accounts in the amount of $12,912.16 be passed and paid.Carried.

DEPUTATION

Ms. Kayla Marwick and Mr. Dan Lavigne were in attendance to make a presentation regarding “Spread the Word to End the Word”. Acting Mayor Marcella declared Wednesday, March 4th, 2015 “Spread the Word to End the Word Day” and all present took the pledge as a meeting was not scheduled for March 4th, 2015. Acting Mayor Marcella thanked Ms. Marwick and Mr. Lavigne for their excellent presentation. Photos were taken and will be included in The Speaker.

STAFF REPORTS

Works Department. – As a result of the Emergency Table Top exercise, he suggested that Council consider purchasing chains for the vehicles. Mr. Bigelow will obtain quotes for this purpose. REGULAR MEETING MINUTES February 23, 2015 _____________________________________________ ________________________________

– Mr. Brian Bigelow presented the January activity Report.

– As a result of the Emergency Table Top exercise, he suggested that Council consider purchasing chains for the vehicles. Mr. Bigelow will obtain quotes for this purpose.

Continued (2)

STAFF REPORTS continued

– Mr. Bigelow suggested replacing the sand and salt used during the Winter months with a crusher chip. Mr. Bigelow will get quotes for this product and get more information about this material prior to making a decision to switch to crusher chips.

Motion 15-02-25 MOVED BY Ken Laffrenier and SECONDED BY Susan Cote:

BE IT RESOLVED THAT Council approves the Works Department Report submitted by Mr. Brian Bigelow, as presented: Carried.

Administration

– The Clerk-Treasurer presented a Certificate of Appreciation received from the 1st Haileybury Scouts for the use of the hall for the Beaver and Cub Scouts sleepovers for the last 4 years.

– The Ministry of Municipal Affairs and Housing advised the municipalities will now be able to determine which MPMP measures to report to the public.

– Council reviewed Swim Lessons fees and approved an small increase for 2015 Swim & Rec Season.

– The Clerk-Treasurer advised 2015 charges to the Bass Lake Account are for hydro.

Motion 15-02-26 MOVED BY Lois Perry and SECONDED BY Ken Laffrenier:

BE IT RESOLVED THAT Council approves the Administration Report submitted by the Clerk-Treasurer, as presented: Carried.

BY-LAWS

Motion 15-02-27 MOVED BY Lois Perry and SECONDED BY Ken Laffrenier:

BE IT RESOLVED THAT By-Law No. 15-07 being a By-Law to amend By-Law No. 11-14 being a by-law respecting construction, demolition and change of use permits and inspections be read a first and second time. Carried.

Motion 15-02-28 MOVED BY Susan Cote and SECONDED BY Lois Perry:

BE IT RESOLVED THAT By-Law No. 15-07 be read a third and final time and be passed and enacted.Carried.

NEW BUSINESS

Conferences

– Managing Water Quality in Distribution Systems

– Achieving Drinking Water Quality Regulatory Requirements

– Upcoming Workplace Health & Safety Training Motions REGULAR MEETING MINUTES February 23, 2015 _____________________________________________ ________________________________

Sessions

Motions

The following requests for ads and funding were reviewed:

– Prism Publishing – Volunteer Firefighters

– Make A Wish – Ad request

– Temiskaming Nordic Ski Trail – Group Packages

– Northeastern Ontario Public Works Organization

Motion 15-02-29 MOVED BY Ken Laffrenier and SECONDED BY Susan Cote:

BE IT RESOLVED THAT the Clerk-Treasurer be authorized to pay the 2015 Northeastern Ontario Public Works Organization Membership fee in the of $100.00. Carried.

Continued (3)

– Coleman Fire Department – Bryan Cooke

Motion 15-02-30 MOVED BY Loid Perry and SECONDED BY Ken Laffrenier:

BE IT RESOLVED THAT Mr. Bryan Cooke be added as a volunteer to the Coleman Volunteer Fire Fighters. Carried.

– Village of Merrickville-Wolford – Industrial Wind Turbines

Motion 15-02-31 MOVED BY Susan Cote and SECONDED BY Ken Laffrenier:

WHEREAS the Premier of Ontario has conveyed the Government’s desire to limit Industrial Wind Turbine (IWT) Projects to communities that are willing hosts;

AND WHEREAS the Council of The Corporation of the Township of Coleman approves the Premier’s and the Government’s position against Industrial Wind Turbine Projects;

BE IT RESOLVED THAT the Council of The Corporation of the Township of Coleman fully supports the Village of Merrickville-Wolford’s notice, against Industrial Wind Turbine Projects – New Lots – Portage Bay Road REGULAR MEETING MINUTES February 23, 2015 _____________________________________________ ________________________________

in their municipality, to the Ministry of Environment. Carried.

– New Lots – Portage Bay Road

Motion 15-02-32 MOVED BY Lois Perry and SECONDED BY Ken Laffrenier:

BE IT RESOLVED THAT Parts 2, 3, 5, 6, 8 on Plan 54R-57858, Part Lot 12, Concession 5, Township of Coleman, be declared surplus. Carried.

Correspondence

Council reviewed the following correspondence

– Ministry of Finance regarding Tax Ratio Flexibility and Modified Levy Restriction.

– Ministry of Transportation regarding a Consultation on Ontario’s Default Speed Limit

– Manual for Elected Municipal Officials – The Clerk-Treasurer to order a copy of the manual.

– Notice of Confirmation of Staking from Tomas Van Cardinal and Gino Chitaroni.

– Michael Mantha MPP regarding the Power Dam Special Payment Program.

– John Vanthof, MPP regarding The Use of Utility Transportation Vehicles on class 2 Highways

– Lakehead Social Planning Council regarding 211 service

Coleman Township – Wind Turbines

Council reviewed a Mining Land Tenure Map showing a Wind Power Area within the Township of Coleman boundaries. The Clerk-Treasurer to request more information from the Provincial Mining Recorder Office regarding this project.

Ministry of the Environment –

Mr. Cameron Adams provided the Coleman Distribution system 2014/2015 Inspection Report which had been distributed to Council.

Preliminary Budget for 2015

– Council reviewed the revenue portion of the preliminary budget for 2015. The Clerk-Treasurer and Finance Committee will review the expenditure portion and report to REGULAR MEETING MINUTES February 23, 2015 _____________________________________________ ________________________________

Council at the next regular meeting.

Councillor Perry reported the Temiskaming Municipal Association meeting. She advised a two tear government for Temiskaming was suggested. This matter will be reviewed and discussed further before making any decision. Councillor Perry will report to Council.

Continued (4)

COMMITTEE REPORTS

Bass Lake Committee

Councillor Perry advised the lifeguard shack will be demolished this Spring and Cabin 6 will be temporarily used in place. Ms. Jennifer Milroy will be returning as Caretaker. Rates will be reviewed at the next Committee meeting to be held next week.

CORRESPONDENCE

– AMCTO – Municipal Monitor, Municipal Minute

– AMO – Watch File

– KMS Datasystem – info

– Cleantech Canada – newsletter

– HazMat Management – news

– InfraCycle Fiscal Solution – Ray’s Municipal Minute

– Lancaster House – newsletter

– MFOA – new training

– MPAC – news

– Ontario Good roads Association – E-news

– Paulette Delaney – ePay for PayPal

– RM Products Ltd – update

– Recycling Product News – latest digital edition, news

– Trenchless International – news

IN CAMERA (CLOSED) SESSION

Motion 15-02-33 MOVED BYKen Laffrenier and SECONDED BY Lois Perry:

WHEREAS Section 239(2) states that a meeting or part of a meeting may be closed

to the public if the subject matter being considered is:

(a) personal matters about an identifiable individual, including municipal or local

board employees;

(b) litigation or potential litigation, including matters before administrative tribunals, affecting the

municipality or local board;

© advice that is subject to solicitor-client privilege, including communications necessary for Duval Propert REGULAR MEETING MINUTES February 23, 2015 _____________________________________________ ________________________________

that

purpose;

BE IT RESOLVED THAT Council agrees to reconvene in closed session at 7:35 p.m.

to discuss the following matter; Sharp Lake Park

Chitaroni Subdivision

Duval Propert

Motion 15-02-34 MOVED BY Ken Laffrenier and SECONDED BY Susan Cote:

BE IT RESOLVED THAT Council agrees to reconvene in open session at 8:05 p.m. without a report. Carried.

Motion 15-02-35 MOVED BY Susan Cote and SECONDED BY Lois Perry:

BE IT RESOLVED THAT Council approves the 2014 Council’s Expense Report as presented.

Carried.

Motion 15-02-36 MOVED BY Susan Cote and SECONDED BY Lois Perry:

BE IT RESOLVED THAT Council approves the By-Law Officer’s Report Submitted by Mr. Ken Jones, as presented: Carried.

Continued (5)

ADJOURNMENT

Motion 15-02-37 MOVED BY Lois Perry and SECONDED BY Ken Laffrenier:

BE IT RESOLVED THAT this meeting do now adjourn.Carried.

GENERAL ACCOUNTS

26197 Hydro One 83.84

26198 Don Laitinen 900.00

26199 Marianne Lamoureux 414.00

26200 AMCTO 418.10

26201Community Living Temiskaming 179.10

26202Municipal Property Assessment 113.00

26203 Northern Tel 398.87

26204 Ontera 11.87

26205 Purolator Courier Ltd. 56.75

26206 Sani Gear Fire 356.74

26207 Staples 40.77 REGULAR MEETING MINUTES February 23, 2015 _____________________________________________ ________________________________

26208 Stone Company Ltd. 350.85

26209 Strongco Equipment 361.33

26210 Techknowledgy Office Pro 550.87

26211 Temiskaming Speaker 190.97

26212 Timiskaming Health Unit 6,469.00

26213 Uniongas 2,016.10

TOTAL $12,912.16

_____________________________________ ____________________________________

CLERK-TREASURER MAYOR