February 14, 2011

Minutes of the Regular Meeting of the Council of the Township of Coleman held at the Council Chambers, 937907 Marsh Bay Road, Coleman Township, Ontario on Monday, February 14th, 2011 at 6:30 P.M. There were present: Mayor: D. Cleroux Councillors: S. Cote C. Marcella L. Perry P. Tresidder Clerk-Treasurer: C. Bigelow Clerk-Intern: L. Belanger Works Foreman: D. Dufresne Fire Chief: Don Laitinen By-Law Officer: K. Jones Also present: Kevin Laffrenier, Jim O’Brien, Bill Sutton Motion 11-02-03 MOVED BY Pat Tresidder and SECONDED BY Susan Cote: BE IT RESOLVED THAT the minutes of the following Council Meetings be adopted as distributed: Regular Meeting- January 17, 2011 January 31, 2011 Special Meeting – January 24, 2011 January 25, 2011 February 7, 2011 Carried. Motion 11-02-04 MOVED BY Lois Perry and SECONDED BY Cathy Marcella:BE IT RESOLVED THAT the General Accounts in the amount of $102,184.67 and payroll in the amount of $23,424.58 be passed and paid. Carried. Deputation: 1. Ken Laffrenier – Provided members of Council with a copy of a Powerpoint presentation describing the mission and purpose of Enterprise Temiskaming (to promote small business throughout the Temiskaming region). Mr. Laffrenier left business cards to market the resource centre. Mayor Cleroux thanked Mr. Laffrenier for his presentation. 2. Jim O’Brien – Montreal River Water Association: Mr. O’Brien provided council with an update on the Montreal River. He reported that water levels were low in October and in January. He requests a meeting be scheduled with MNR, OPG and MOE to further discuss the water levels and concerns. Mr. O’Brien recommends the creation of a Standing Committee. By-Laws: Motion 11-02-05 MOVED BY Lois Perry and SECONDED BY Cathy Marcella: BE IT RESOLVED THAT By-Law No. 11-02 being a by-law to confirm certain proceedings of Council be read a first and second time. Carried. Motion 11-02-06 MOVED BY Pat Tresidder and SECONDED BY Sue Cote: BE IT RESOLVED THAT By-Law No. 11-02 be read a third and final time and be passed and enacted. Carried. Motion 11-02-07 MOVED BY Pat Tresidder and SECONDED BY Sue Cote: BE IT RESOLVED THAT By-Law No. 11-03 being a by-law to provide for an interim tax levy be read a first and second time. Carried. Motion 11-02-08 MOVED BY Lois Perry and SECONDED BY Cathy Marcella: BE IT RESOLVED THAT By-Law No. 11-03 be read a third and final time and be passed and enacted. Committee Reports: Coleman Fire Department: A fire was reported at the Coleman Dump on February 12. The department responded and extinguished the fire. The fire was caused from the dumping of ashes, and ashes are not accepted at the Dump. On February 14, it was reported that the fire continued to burn underneath the waste. Pedersen Construction will be contacted to dig up the waste pile, so the fire can be extinguished. Mrs. Bigelow will notify the MOE. The Fire Chief reminded everyone of the importance of smoke alarms, and scheduled a meeting (March 15, at 6:30) to review the fire department by-law. The tanker will be going in for its annual safety. He continues to work on the Fire Department budget and has not been updated on the status of the air compressor agreement with Temiskaming Shores. The fire department will be adopting a highway again for their annual cleanup on Highway 11B, and Councillor Marcella volunteered to assist. Those caught littering in the Township will be issued fines. Public Works Department: Mr. Dufrense reported that the heat in the complex has been fixed, the cause was an air lock in the system. On February 14, the grader had a flat tire and is now fixed and serviced. He received the fire hydrant markers and will be receiving a map to indicate water valves. Mr. Dufrense updated council on their Neptune training and the water meter readings. Councillor Marcella and Mr. Dufresne will be reviewing the water agreement with the Town of Cobalt. Council recommends half load restrictions on all paved roads in the Township, the dates of the restriction are to be determined. Coleman Water Distribution System: Councillor Marcella will be looking to negotiate a new fee with the Town of Cobalt for the water agreement. Bass Lake Committee: Council will review the Hydro One Power Play grant application to determine where the money will be spent. Finance Committee: Councillor Marcella will be reporting financials on a monthly basis. The Office is now accepting debit cards with the installation of an interact machine. Administrative Staff and Councillor Marcella will be looking for used filing cabinets for the Office. Public Safety Committee: New councillor training and the annual emergency tabletop exercise is scheduled for March 8, 2011. Chief Laitinen recommends the purchase of a satellite phone. Tourism Committee: Councillor Perry will be attending a CCLT meeting this week. Unfinished Business: Elk Lake Community Forest – quote Motion 11-02-09 MOVED BY Lois Perry and SECONDED BY Cathy Marcella: BE IT RESOLVED THAT Elk Lake Community Forest be authorized to proceed with the Bay Lake Project – reports and price as quoted in the February 2, 2011 correspondence. Carried. Outdoor Ashtray – quote: Tabled until the next regular meeting. New Business: Resolutions: Motion 11-02-10 MOVED BY Sue Cote and SECONDED BY Pat Tresidder: BE IT RESOLVED THAT the Clerk-Treasurer be authorized to place an advertisement in the Voice for Internet Safety for Kids, in the amount of $85.00. Carried.Conferences: LAS/AMO Town Hall Sessions AMO New Urban Visions CWWA: Connecting Water Resources OMERS presentation – April 18, 2011 at 6:30 p.m. 1. Ministry of Natural Resources – Municipal Forest Fire Agreement Review – Provide copies for council members and table until the next regular council meeting. 2. Ministry of Natural Resources – Administrative Amendment to the Temagami Forest Management Plan: Provide copies for council members and table until the next regular council meeting. 3. Mr. Don Adshead – request for permission for business. Council is unable to grant Mr. Adshead’s request for a business due to the residential zoning on his property. 4. Request – Land Purchase. There are no waterfront properties available in the Township at this time, but Mrs. Bigelow will record the request. 5. Request – Building Agreement: Council is unable to grant the building request, as our agreement states that a residential building must be 1000 square feet, and not 500 square feet on each floor. 6. Ministry of the Environment: Draft Inspection Report Coleman Distribution System. Copies will be provided to councillors for their review. 7. Cobalt, Coleman, Latchford and Area Food Bank: Easter Food Drive on April 16, 2011. Council will prepare a motion for the next regular meeting to consider a donation. 8. Councillor Marcella reviewed the format of the Coleman newsletter . Council approved the new format and content. Correspondence: – AMCTO: Ontario Municipal Directory – AMO: Ontario Works Funding Model for Administration – AMO: Watch File – AMO- Gas Tax Fund: Eligible Categories – Canadian Environmental Protection: regulations for perchlorate in drinking water – CARHA Hockey: Adult rec hockey leagues – Carswell: Study guide to Ontario’s OH&S Act and regulations – Day of the Honey Bee – Environmental and Land Tribunals Ontario: Deeming Outstanding Appeals for the 2011 Taxation Year – FCM: International Development Week – FCM: News – Federated Press: Municipal Liability – HazMat Management: Forest Sector can benefit from bio-economy study Turning Brown into Green – Infacycle: Financial Stability – Latchford: Moose Call – Municipal World: Get your own copy – Northern Ontario School of Medicine – Ontario Hospital Association: Today – OTS Newsletter – OPP: 2011 Salary Rate Estimates – Parole Board of Canada – Parks and Recreation – Working Forest: Volume no.15 GENERAL ACCOUNTS 22591 Timiskaming Health Unit 12,100.00 22592 Temiskaming Municipal Association 150.00 22593 Claire Bigelow 308.02 22594 Don Laitinen 216.24 22595 Kenneth Jones 50.00 22596 Union Gas 1,201.52 22597 AMTCO 209.05 22598 Ontera 20.89 22599 Dianne Desormeaux 325.00 22600 Petty Cash 83.48 22601 Wayne Hearn 119.90 22602 Lois Perry 93.25 22603 Don Laitinen 20.00 22604 Pat Tresidder 32.50 22605 Dianne Desormeaux 12.42 22606 Canada Post 458.22 22607 Accuracy Environmental 16.95 22608 Bartlett’s Auto Electric 53.83 22609 Breault’s Discount Warehouse 142.22 22610 CIBC 2,905.07 22611 Cobalt Mining Museum 3,500.00 22612 Dam Depot 92.00 22613 DTSSAB 16,350.20 22614 Ebert Welding 55.99 22615 Grand & Toy 254.25 22616 Gabbani Courier 29.78 22617 Grant Fuels 2,398.34 22618 Grant Home Hardware Building 236.08 22619 Hydro One 2,186.26 22620 Kemp Pirie 2,666.40 22621 M&L Supply 3,237.47 22622 Municipal Employer Pension 32.32 22623 Minister of Finance 4,602.57 22624 Minister of Finance 623.60 22625 Minister of Finance 3,219.00 22626 Northern Tel 207.45 22627 North Cobalt Flea Market 75.19 22628 OMERS 1,958.98 22629 Orkin 67.80 22630 Pioneer Diesel Injection 73.16 22631 Plantario 1,107.40 22632 Prism 111.87 22633 Receiver General- Payroll Ded. 6,029.13 22634 Rene’s Garage 822.78 22635 Rona 678.62 22636 Sirius Benefit Plans 3,281.28 22637 Temiskaming Speaker 815.18 22638 T.J. Adshead Electrical 294.68 22639 Town of Cobalt 8,851.36 22640 Town of Latchford 7,997.51 22641 Wayne Hearn 224.90 22642 WSIB 603.89 22643 Xerox 245.19 22644 Claire Bigelow 564.99 22645 The Accountant 1,194.58 22646 The Accountant 3,308.63 22647 Accuracy Environmental 18.08 22648 Acklands 1,063.70 22649 Bartlett’s Auto 53.83 22650 Bluewave Energy 204.10 22651 CIBC 1,644.70 22652 Clover Valley Contracting 469.62 22653 Grand & Toy 546.19 22654 Lakeview Signs 84.75 22655 LINDE Canada 72.54 22656 MPAC 113.00 22657 #1 Auto Supplies 15.46 22658 Pioneer Diesel 61.56 22659 Regional Maple Leaf Comm 255.38 22660 G. Stephen Watt Barrister 79.10 22661 T.I.M.E. 119.40 22662 T.J. Adshead Electrical 496.12 22663 Wayne’s Garage 369.75 TOTAL 102,184.67 PAYROLL TOTAL $23,424.58 Motion 11-02-11 MOVED BY Lois Perry and SECONDED BY Cathy Marcella: BE IT RESOLVED THAT this meeting do now adjourn. Carried _____________________________________ ____________________________________ CLERK-TREASURER MAYOR