February 13, 2012

Minutes of the Regular Meeting of the Council of the Township of Coleman held at the Council Chambers, 937907 Marsh Bay Road, Coleman Township, Ontario on Monday, February 13th, 2012 at 6:30 P.M.

There were present: Mayor: D. Cleroux
Councillors: S. Cote
C. Marcella
L. Perry
P. Tresidder

Acting WorksForeman: B. Bigelow

Clerk-Treasurer: C. Bigelow

Deputation: Roger Cloutier and Sara Chalykoff – Hydro One
Mary Church – Remax

Present in the Audience: Tom Buck and Jim Patrick

DECLARATION OF CONFLICT OR PECUNIARY INTEREST

Councillor Lois Perry with matters dealing with The Voice.

ADOPTION OF THE AGENDA

Motion 12-02-01 MOVED BY Pat Tresidder and SECONDED BY Susan Cote:
BE IT RESOLVED THAT Council approves the agenda for the regular meeting of February 13th, 2012 as presented: Carried.

ADOPTION OF THE MIN UTES

Motion 12-02-02 MOVED BY Pat Tresidder and SECONDED BY Susan Cote :
BE IT RESOLVED THAT the minutes of the following Council Meetings be adopted as distributed: Regular Meeting – January 30, 2012 Carried.

ACCOUNTS

Motion 12-02-03 MOVED BY Cathy Marcella and SECONDED BY Lois Perry
BE IT RESOLVED THAT THE General Accounts in the amount of $34,518.51 be passed and paid. Carried.
Motion 12-02-04 MOVED BY Lois Perry and SECONDED BY Cathy Marcella:
BE IT RESOLVED THAT THE Payroll in the amount of $23,340.21 for the month of January 2012 be passed and paid. Carried.

DELEGATION

Mr. Roger Cloutier and Ms. Chalykoff were in attendance to review the extension of the hydro line to the Carriere Subdivision. The extension will begin from a pole located on Mr. Buck’s property and Hydro One will negotiate with Mr. Buck for an easement on his property – Mr. Buck prefers that the line go underground. Mr. Cloutier will then provide Council with the proposal and cost for the extension.

IN CAMERA (CLOSED) SESSION

Motion 12-02-05 MOVED BY Cathy Marcella and SECONDED BY Pat Tresidder:
WHEREAS Section 239(2) states that a meeting or part of a meeting may be closed to the public if the subject matter being considered is:
( a) a proposed or pending acquisition or disposition of land by the municipality or local board;
BE IT RESOLVED THAT Council agrees to reconvene in closed session at 6:45 p.m. to discuss the following matter: Land Transactions on the Carriere Road Subdivision. Carried.

Motion 12-02-06 MOVED BY Lois Perry and SECONDED BY Cathy Marcella:
BE IT RESOLVED THAT Council agrees to reconvene in open session at 7:00 p.m. without a report. Carried.

STAFF REPORTS

Mr. Bigelow reported on the following:
– Warranty for the Kenworth Plow – Council approved the extension of the warranty to 2017.
– Railway Crossings – all railway crossings need some attention – brushing, removing obstructions.
– Grader and Backhoe – require analysis – will request separate quotes
– Municipal Building – requires repairs such as weeping tiles

Motion 12-02-07 MOVED BY Lois Perry and SECONDED BY Cathy Marcella:
BE IT RESOLVED THAT Council approves the report provided by Mr. Brian Bigelow, Works Department, as presented: Carried.

The Clerk-Treasurer presented her report:
– no newletter until March
– Mr. Bigelow will check Bass Lake Road for dead trees
– Cobalt Refinery meeting will be held March 19th, 2012
– Table Top Exercise to be scheduled for May 16th, 2012

Motion 12-02-08 MOVED BY Pat Tresidder and SECONDED BY Susan Cote:
BE IT RESOLVED THAT Council approves the report provided by the Clerk-Treasurer, as presented: Carried.

BUSINESS ARISING FROM THE MINUTES

1. Municipal Planner
Councillor Marcella and Cote made a short presentation regarding their interviews with Municipal Planning Firms and recommended J. L. Richards & Associates Limited.

2. Coleman Road – ½ load season
The Clerk-Treasurer will order two signs to be placed on Coleman Road

3. Dishwasher for kitchen
The dishwasher has been ordered from Costco and will be delivered in two or three weeks.

4. Ontario Federation of Snowmobiles – report
The Clerk-Treasurer reported on a conversation with Mr. Bill Ramsay. Mr. Ramsay advised the The Ontario Federation of Snowmobiles committee recognizes the agreement with the Township of Coleman with respect to Coleman owned land. The problems arose with communities North of the Township of Coleman.

5. Railway Crossing – improvements
The Clerk-Treasurer will get more information regarding funding for improvements to railway crossing located in the Township of Coleman.

NEW BUSINESS

Conferences
AMO Urban Symposium and Annual Conference
Municipal Leadership
2012 FONOM/MMAH Conference
Energy Planning Workshop
2012 OPIA Annual Meeting and Education Seminar

Resolutions:

Motion 12-02-09 MOVED BY Pat Tresidder and SECONDED BY Lois Perry:
BE IT RESOLVED THAT the Works Foreman be authorized to purchase an extended Coverage warranty on the Kenworth in the amount of $3,090.00 plus $618.00 for a total of $3,708.00. Carried.

Motion 12-02-10 MOVED BY Cathy Marcella and SECONDED BY Sue Cote:
WHEREAS Councillors Marcella and Cote conducted interview with three (3) Planning Firms:
AND WHEREAS J. L. Richards & Associates Limited offered the planning and advisory services that the Township of Coleman will require in the future:
BE IT RESOLVED THAT J. L. Richards & Associates Limited be hired as Municipal Planners for the Township of Coleman. Carried.

Motion 12-02-11 MOVED BY Cathy Marcella and SECONDED BY Pat Tresidder:
BE IT RESOLVED THAT Councillor Perry be authorized to attend the FONOM-MMAH Conference, North Bay, May 9 to 11, 2012 – $325.00. Carried.

Motion 12-02-12 MOVED BY Pat Tresidder and SECONDED BY Susan Cote:
BE IT RESOLVED THAT the Clerk-Treasurer be authorized to purchase ads in The Voice for Internet Safety for Children – $84.00. Carried.

Motion 12-02-13 MOVED BY Lois Perry and SECONDED BY Cathy Marcella:
BE IT RESOLVED THAT the Clerk-Treasurer be authorized to pay the Ontario Good Roads Association 2012 membership – $531.08. Carried.

Motion 12-02-14 MOVED BY Cathy Marcella and SECONDED BY Lois Perry:
WHEREAS the Ontario 9-1-1 Advisory Board was formed at the request of Ontario Municipalities;
AND WHEREAS lack of ongoing Provincial Funding for the Ontario 9-1-1 Advisory Board has resulted in the need of financial assistance from other sources in order to continue to represent our ratepayers in the face of ever increasing technological advancement;
AND WHEREAS technological advancement and deregulation of the local telephone market makes it necessary to represent municipalities and ratepayers at the Canadian Radio Telecommunication Commission (CRTC) and the CRTC Interconnection Steering Committee (CISC) on a regular basis:
BE IT RESOLVED THAT The Corporation of the Township of Coleman contributes $100.00 to the Ontario 9-1-1 Advisory Board in order to allow it to continue to advance a safe delivery of 0-1-1 system for police, fire and ambulance emergency services in our municipalities and throughout the Province. Carried.

Council reviewed the following correspondence
– Ministry of Citizenship and Immigration – Lincoln M. Alexander Award 2012.
– Ministry of Community and Social Services – Enabling Change Program.
– Municipality of Temagami – 2012 Trade Shows.

The Clerk-Treasurer will obtain more information regarding the Municipal Finance Internship Program

The Clerk-Treasurer will prepare the by-law for the renaming of Lane Street on the border of the City of Temiskaming Shores and the Township of Coleman.

CORRESPONDENCE

– HazMat – Headline News
– Carswell – Occupiers’ Liability Litigation
– The Prince Edward Island Waste Management Corporation & Recycling & Waste Diversion
– AMO – Watch File
– Ministry of Natural Resources – Amendment to the Temagami Forest Management Plan
– Pitch-in Canada – Info package
– Municipal World – February Issue
– Ministry of Northern Development and Mines – Working Together in Northern Ontario
– Chamber of Commerce – e-newsletter
– Weiler, Maloney, Nelson – upcoming budget deliberations
– Town of Halton Hills – Private Members Bill
– OGRA – Heads Up Alert
– Canadian Environmental Protection – newsletter
– The Weekly Detour
– EcoLog Events – Legislative Monitoring Service

CONFIRMATORY BY-LAW

Motion 12-02-15 MOVED BY Lois Perry and SECONDED BY Cathy Marcella:
BE IT RESOLVED THAT By-Law No. 11-10 being a by-law to confirm certain proceedings of Council be read a first and second time. Carried.

Motion 12-02-16 MOVED BY Pat Tresidder and SECONDED BY Susan Cote:
BE IT RESOLVED THAT By-Law No. 11-10 be read a third and final time and be passed and enacted. Carried.

IN CAMERA (CLOSED) SESSION

Motion 12-02-17 MOVED BY Lois Perry and SECONDED BY Cathy Marcella:
WHEREAS Section 239(2) states that a meeting or part of a meeting may be closed to the public if the subject matter being considered is:
(a) personal matters about an identifiable individual, including municipal or local board employees;
(b) litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board;
(c) advice that is subject to solicitor-client privilege, including communications necessary for that purpose;
BE IT RESOLVED THAT Council agrees to reconvene in closed session at 8:25 p.m. to discuss the following matter: Property Standards and Zoning By-Law – Coleman Residents
Matters dealing with private residents Carried.

Motion 12-02-18 MOVED BY Pat Tresidder and SECONDED BY Susan Cote:
BE IT RESOLVED THAT Council agrees to reconvene in open session at 9:35 p.m. without a report. Carried.

ADJOURNMENT

Motion 12-02-19 MOVED BY Susan Cote and SECONDED BY Pat Tresiddeer:
BE IT RESOLVED THAT this meeting do now adjourn. Carried.

GENERAL ACCOUNTS
23438 Dianne Desormeaux 398.50
23439 Kenneth Jones 50.00
23440 Acklands Inc. 562.90
23441 Christine Gagnon 250.00
23442 CIBC 411.59
23443 City of Timmins 155.68
23444 Township of Coleman 137.36
23445 Devost’s Valumart 197.05
23446 Electronic North Inc. 62.14
23447 FONOM – Conference 325.00
23448 FONOM – Membership 160.00
23449 Fire Safety Canada 166.95
23450 Gabbani Courier Service 17.77
23451 Grant Fuels Inc 3,202.05
23452 H20 on the Go 16.50
23453 Hydro One 1,086.41
23454 Linde Canada Ltd 72.54
23455 Municipal Finance Officers 259.90
23456 Minister of Finance 6,624.66
23457 Minister of Finance 623.60
23458 Minister of Finance 3,390.00
23459 Municipal Service Provider 400.00
23460 New Liskeard Kenworth Ltd 65.77
23461 Northern Tel Mobility 358.87
23462 # 1 Auto Supplies 35.28
23463 OMERS 2,953.32
23464 Ontario Association – Property 60.00
23465 Orkin PCO Services Corporation 67.80
23466 Pioneer Diesel Injection Ltd 468.42
23467 Prism Publishing 55.37
23468 Receiver General – Payroll 6,646.52
23469 Regional Maple Leaf Comm. Inc. 277.98
23470 Service Pyro-Pro 259.25
23471 Spectrum 2000 Communications 1,164.28
23472 Stokes International 715.43
23473 Techknowledgy Office Pro 54.23
23474 Temiskaming Speaker 228.26
23475 Carswell 119.76
23476 Wayne’s Garage 388.72
23477 Workplace Safety & Ins. Bd 640.66
23478 Xerox Canada 185.49
23479 Dianne Desormeaux 507.50
23480 Dianne Desormeaux 695.00
TOTAL 34,518.51

___________________________ ___________________________
CLERK-TREASURER MAYOR