February 13, 2008

Minutes of the Regular Meeting of the Council of the Township of Coleman held at the Council Chambers, 937907 Marsh Bay Road, Coleman Township, Ontario on Wednesday, February 13th, 2008 at 6:00 P.M.

There were present: Mayor: C. Belanger

Councillors: R. Beeson

A. Chitaroni
L. Perry

P. Tresidder

Clerk-Treasurer: C. Bigelow

Work Foreman: D. Dufresne

Economic Development

Financial Officer: N. Renaud

Fire Chief: Jeff Breault

Deputation: Cathy & Al Marcella, Bill Sutton, Doug McLeod, Wilf Madore, Stephan Madore

Present: Fern Madore and Allan Legros

Motion 08-02-07 MOVED BY Pat Tresidder and SECONDED BY A. Chitaroni:

BE IT RESOLVED THAT the minutes of the following Council Meetings be adopted as distributed: Regular Meeting – January 23, 2008

Special Meeting – February 6, 2008

February 11, 2008 Carried.

Motion08-02-08 MOVED BY Ron Beeson and SECONDED BY Pat Tresidder:

BE IT RESOLVED THAT the General Accounts in the amount of $110,911.05 and Payroll in the amount of $37,888.44 be passed and paid. Carried.

Motion 08-02-09 MOVED BY Ron Beeson and SECONDED BY Pat Tresidder:

BE IT RESOLVED THAT By-Law No. 08-06 being a by-law to confirm certain proceedings of Council be read a first and second time. Carried.

Motion 08-02-10 MOVED BY Pat Tresidder and SECONDED BY A. Chitaroni:

BE IT RESOLVED THAT By-Law No. 08-06 be read a third and final time and be passed and enacted. Carried.

Mr. Sutton presented Council calculations for water billing at .60 cents per cu. meter. These calculations are based on 2007 readings and include Cobalt charges resulting in an estimated charge of $32.00 per month.

The Clerk-Treasurer reported on a conversation with Ms Jill Mahoney, Drinking Water Inspector, Ministry of the Environment. Ms Mahoney advised the Township of Coleman will have to proceed with Community Lead Testing. She suggested that, perhaps the Town of Cobalt will include this process in the agreement the Township has with the Town as they have certified operators. The Clerk-Treasurer to forward a request to the Town of Cobalt to consider this request.

Council and Mrs. Marcella were provided with a copy of the Municipal Summary Report for the Cobalt Water Treatment Facility for the year 2007 – copy of the report will be posted on the bulletin board.

Continued (2)

A lengthy discussion was held with Mrs. Cathy Marcella regarding concerns she has with the work Council has requested Mr. Bruce McMullan, KMK Consultants Limited, to do. She requested that Council give Mr. McMullan a clear mandate. She also feels Council should request a cost estimate, time line and exactly what Mr. McMullan is working at the present time. Will the Township of Coleman have a full business plan when his work is completed. Mrs. Marcella also questioned the validity of the Town of Cobalt’s 2006 financial report as she feels she is paying more than once for the same service. She asked if the 2007 cost are available from the Town of Cobalt. Mr. Marcella would like Ms Renaud to prepare a list of what is required based on the Walkerton Enquiry as well as research available grants for the Coleman Water Distribution System.

Council advised Mr. McMullan is presently working on an environmental assessment which is required by the Province prior to requesting funding for any water system. A public meeting will be held sometime in March with Mr. McMullan as part of the requirements for the environmental assessment. Mr. McMullan will address all concerns and answer any questions as that time. In the meantime, Mrs. Marcella’s concerns will be brought to Mr. McMullan’s attention tomorrow.

A special meeting will be held on April 16th, 2008 to deal with water rates only.

Mr. Dufresne, Work Foreman, advised he has received quotes for a new backhoe ranging from $80,000.00 to $88,000.00. Councillor Perry requested a report on the time and type of work a backhoe is required to do in the municipality prior to making a decision.

Mr. Stephan Madore was in attendance to request permission to construct an access road to his father’s property on the Montreal River. Mr. Legros, Grant Forest Products, advised he is working with six other landowners for the construction of a road from Murphy Mill Road in Latchford to their properties. This access road would be an extension of this road and would cross two Township parcels. Council have no objection to the construction of this access road.

Ms Renaud advised she has submitted the funding application for the LaRose Bridge for the Township of Coleman which is being made in partnership with the Town of Cobalt. She is finalizing the application to Hydro One for the Community Hall and working on acquiring Crown Land on the Montreal River. She advised funding is available through the Communities in Action Fund for recreation. Councillor Perry suggested this funding might be appropriate for an outdoor skating rink.

Mr. Douglas McLeod was in attendance to advised that identification of roads is very important in every community. The name of Short Street should be retained as it is the shortest street in the Township of Coleman. Council advised the name will not be changed.

Mayor Belanger presented Jeff Breault with a badge identifying him as Fire Chief for the Township of Coleman.

Chief Breault advised there have been two recent calls to activate Mutual Aid. Coleman Fire Volunteers will be required to be re-certified for First Aid/CPR. This will be done in the near future with SMC Canada Limited employees. Two firefighters will attend two days of the North Easters Fire conference March 27, 28, 29 and 30th..

Chief Breault presented a brief report on Temiskaming Emergency Service Training. It has been suggested that a donation of $1,000.00 be made to assist with the cost of bringing in certified instructors. Volunteers who attend the training sessions can then offer mini courses to other volunteers in the Department. Council advised this should be included in their budget.

Council reviewed a mock-up for the Coleman Flag. The Clerk-Treasurer to request another example with a dark green border.

Continued (3)

A discussion was held regarding changing the name of Breault Drive. Mr. Breault advised he had donated the road to the Township of Coleman and the name should remain as is. Councillor Perry advised Council must consider the petition from other residents requesting the name change. This matter will be deferred to the next meeting.

Correspondence received from Mrs. Shirley Gilson thanking Council for supporting her appointment to the Historic Cobalt corporation board was tabled.

The Clerk-Treasurer will attend the Healthy communities and the Built Environment workshop to be held February 27th, 2008.

Conferences – Green North Eco-Conference

Temiskaming Art Gallery Dinner Invitation

Brownfields Summit

MTO Maintenance Technology Open House

Ontario Giogas Systems Field Day

Northeastern Ontario Waterworks Conference

Northern College – upcoming courses

Riverside Rendevous

OFSWA – regional training

Motion 08-02-11 MOVED BY Ron Beeson and SECONDED BY Lois Perry:

WHEREAS Ontario municipalities are subject to a borrowing capacity based on 25% of their previous year taxation revenues;

AND WHEREAS the calculation of the debt capacity includes debts for public utilities such as waterworks and sanitary sewer which are reimbursed through user fees, which have no impact on the operation of a municipality’s general fund;

BE IT RESOLVED THAT the Council of The Corporation of the Township of Coleman fully approves the Township of Russell’s petition to the Provincial government to consider amending the formula used to calculate a municipality’s debt capacity by excluding debts for public utilities in order to allow a municipality to increase the financing of capital projects such as roads, bridges and other municipal infrastructures which are reimbursed through property taxes. Carried.

Motion 08-02-12 MOVED BY Ron Beeson and SECONDED BY Lois Perry:

BE IT RESOLVED THAT the Clerk-Treasurer be authorized to attend the Accessibility Standards for Customer Service workshop on March 7th in Timmins – cost $189.00. Carried.

Motion 08-02-13 MOVED BY Pat Tresidder and SECONDED BY Ron Beeson:

BE IT RESOLVED THAT the Clerk-Treasurer be authorized to pay the Tri-Town & District Chamber of Commerce Tourism Booth Cost for 2006/2007 in the amount of $511.42. Carried.

Motion 08-02-14 MOVED BY Pat Tresidder and SECONDED BY A. Chitaroni:

WHEREAS the Province contracts with logging companies to log Crown Land;

AND WHEREAS logging companies use municipal roads to draw logs which wear and tear to municipal roads;

AND WHEREAS municipalities are not compensated by the province nor the logging company for damage to the roads;

BE IT RESOLVED THAT the Council of The Corporation of the Township of Coleman fully the Township of Greater Madawaska’s request to the province to establish a system whereby revenue from stumpage fees paid to the province by the logging companies be used to compensate municipalities for damages sustained to municipal roads as a result of the logging companies use of municipal roads

AND FURTHER THAT the province establishes the same system for compensation municipalities per tonne of logs in the same manner as currently occurs with aggregate extraction in municipalities.
Carried.

Continued (4)

Motion 08-02-15 MOVED BY Pat Tresidder and SECONDED BY A. Chitaroni:

WHEREAS Council for the Corporation of the Township of Coleman has been placed in the position of having to proceed with tax arrears on the property known as Cobalt Refinery in the Township of Coleman in the District of Temiskaming and the Province of Ontario;

AND WHEREAS said property has been deemed to house an Environmental Hazard containing contaminated waste;

AND WHEREAS past discussions with the Ministry of the Environment have resulted in little or no activity, by the provincial government, to see that the present day property owners were made to clean the hazardous materials up;

BE IT RESOLVED THAT the Council of the Corporation of the Township of Coleman, hereby notify the Minister of Northern Development and Mines, the Minister of Municipal Affairs and the Minister of the Environment, that the Township will not be responsible for any future demands made to clean up said contamination;

AND FURTHER that any further action taken by the province will not be at the expense of the ratepayers of Coleman Township.

The following correspondence was tabled:

– Ministry of Citizenship and Immigration – Newcomer Champion Awards

– Township of Galway-Cavendish & Harvey – Ban of ownership of handguns

– City of Waterloo – Canadian Boradcasting Corporation

Ms Renaud will review the Federation of Canadian Municipalities’s Green Municipal Fund information.

Copies of the Ombudsman “Enlightening Closed Council Sessions” will be provided to Council as well as Mr. Brydges’ information on the National Poetry Month.

Council reviewed correspondence received from Kemp Pirie McLeod regarding the Murphy severance was reviewed. The Clerk-Treasurer will proceed with the severance.

Correspondence:

– The Latchford & Area Moose Call

– The Royal Canadian Legion – thank you

– Timiskaming Health Unit – 2006 Annual Report

– Pitch-in Canada – volunteer news

– Body Bulletin Canada

– MMAH – Province to consult on Fire Sprinklers

– Hazmatmag – headline news

– AMO – Local Immigration Partnerships

– OZ Safety services – 2008 Red Cross Safety services Volunteer Recognition Awards

– MWIN – Event Reminder

– AMCTO – A Primer on Local Government

– The Working forest

– Ontario Electronic Stewardship – Revised Draft preliminary WEEE Program Plan

– Municipal Equipment & Operations Association – spring meeting

Motion 08-02-16 MOVED BY Pat Tresidder and SECONDED BY Ron Beeson:

BE IT RESOLVED THAT this meeting do now adjourn. Carried

GENERAL ACCOUNTS

20026 Canada Post $275.60

20027 Mehtal Construction $11300.00

20028 Silverland Cemetery $1300.00

20029 Cobalt Coleman Catholic Cemetery $1300.00

Continued (5)

GENERAL ACCOUNTS

20030 Royal Canadian Legion $300.00

20031 City of Timmins $126.66

20032 City of Temiskaming Shores – User Fee/Arena $106.00

20033 Cobalt Coleman Figure Skating Club $500.00

20034 Cobalt Coleman Latchford & Area Club $500.00

20035 Grand & Toy $8.85

20036 Hydro One $66.85

20037 North Cobalt flea Mkt $18.22

20038 NorthernTel Mobility $82.94

20039 Ontario Association of Property Standards Officers $55.00

20040 Pioneer Diesel Injection Ltd $216.68

20041 TJ Adshead Electrical $8013.73

20042 Issued in Error

20043 Town of Cobalt – 2008 Doctors Expenses $1500.00

20044 Town of Latchford – 2008 Doctors Expenses $1500.00

20045 Town of Latchford – 2008 Murphy Mill Rd $2000.00

20046 Uniongas $1309.03

20047 Kemp Elliott & Blair $1219.00

20048 Pierre Nadeau – Optical $198.00

20049 Federation of Northern Ontario $140.00

20050 CIBC – Visa $313.05

20051 Darcy’s Mechanical Repairs $662.50

20052 Grand & Toy $51.38

20053 Municipal Finance Officers’ $277.53

20054 New Liskeard Sheet Metal $241.95

20055 NorthernTel $340.11

20056 Ontera $12.75

20057 Reliance Home Comfort $36.99

20058 Kenneth Jones $50.00

20059 Richard Bruneau – CBO Labour $60.00

20060 Claire Bigelow $374.81

20061 HydroOne $872.45

20062 NorthernTel Mobility $364.41

20063 CIBC – Visa $45.19

20064 City of Temiskaming Shores – User Fee/Arena $106.00

20065 Don Laitinen $100.00

20066 Gaetan Rivest $1000.00

20067 Great West Life Inc $3462.44

20068 Kemp Pirie McLeod $3236.92

20069 Lions Club of Cobalt & Coleman $100.00

20070 North Cobalt Flea Mkt $50.03

20071 Northern Hydraulic & Industrial $37.31

20072 Purolator $7.60

20073 Temiskaming Speaker $71.40

20074 Timaikaming Home Support $300.00

20075 Temiskaming Municipal Association $150.00

20076 Tri-Town Automotive $84.97

20077 The Wire Box $219.90

20078 Kemp Pirie McLeod $824.98

20079 Lois Perry $106.00

20080 HydroOne $901.69

20081 Dianne Desormeaux $180.00

20082 Void

20083 A& B Digital $214.35

20084 Acklands $74.27

20085 Bartletts` $583.72

20086 Bluewave Energy/Mackay Fuel $516.36

20087 City of Timmins $126.66

20088 City of Temiskaming Shores $175.00

20089 City of Temiskaming Shores $2210.68

Continued (6)

GENERAL ACCOUNTS

20090 Cote Shell $717.00

20091 Cote’s Pole Line Inc $859.95

20092 DSSAB $16607.86

20093 Grand & toy $565.24

20094 Gab’s Auto Inc $249.89

20095 Gabbani Courier $14.15

20096 Grant Fuels Inc $2698.39

20097 H E Brown Supply $221.48

20098 Kemp Pirie McLeod $743.40

20099 Linde Canada $72.55

20100 Mikrolink Computers $114.00

20101 Minister of Finance $4438.48

20102 Minister of Finance $506.56

20103 Municapal Property Assessment $5961.04

20104 New Liskeard Sheet Metal $49.21

20105 #1 Auto Supplies $996.72

20106 OMERS $3775.32

20107 Ontario Shared Services – Policing $3367.00

20108 Pioneer Diesel $534.91

20109 Purolator $6.89

20110 Receiver General – January 08 Payroll Deductions $10653.82

20111 Story Environmental Services $203.20

20112 TIME Ltd $24.81

20113 Timiskaming Health Unit $4486.00

20114 Uniongas $1615.90

20115 WISB – January 2008` $688.81

20116 Xerox Canada Ltd $158.20

TOTAL $110911.05

PAYROLL- January 2008 $37888.44

______________________________________ _____________________________________

CLERK-TREASURER MAYOR