February 12, 2014

SPECIAL MEETING MINUTES

February 12, 2014

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Minutes of a Special Meeting held in the Council Chambers, 937907 Marsh Bay Road, Coleman

Township, on Wednesday, February 12th, 2014 at 5:30 p.m.

There were present:

Township of Coleman Acting Mayor: C. Marcella

Councillor: S. Cote

L. Neil

Clerk-Treasurer: C. Bigelow

ADOPTION OF THE AGENDA

Motion 14-02-25 MOVED BY Lisa Neil and SECONDED BY Susan Cote:

BE IT RESOLVED THAT Council approves the agenda for the special meeting of February 12th,

2014 as presented. Carried.

DECLARATION OF CONFLICT OR PECUNIARY INTEREST

N/A

BUSINESS ARISING FROM THE MINUTES

1. Conference call with J. L. Richards – Sharp Lake Park

A conference call was held with Mr. Tim Chadder and Ms. Sara Vereault, J.L. Richards &

Associates Ltd. at 5:30 p.m. to discuss the Sharp Lake park Zoning By-Law Amendment.

A lengthy discussion was held regarding the recent submission presented by the Town of

Cobalt and the lack of information provided by the Town after frequent requests for studies

to prove that the pit is compatible. Mr. Chadder will prepare a motion to be presented at

the next regular meeting of Council. The Clerk-Treasurer to advise both the Town of

Cobalt and the Sharp Lake Area Residents’ Association prior to the meeting.

The Clerk-Treasurer to forward a letter to the Sharp Lake Area Residents’ Association’s

lawyer advising him of the name of the Township of Coleman’s lawyer and Planner.

2. Purchase of fire truck

The Clerk-Treasurer to arrange funding for the fire truck with CIBC over a 5 year period.

3. Mr. Bryan Searle – Asset Management Plan to website – end of February

The Clerk-Treasurer to request that J.L. Richards forward the Asset Management Plan

directly to the Coleman ‘s Internet Provider for uploading to the website.

4. Clearconnect – payment of required equipment

Council approved payment of the equipment required for the wifi installation project.

7. NEW BUSINESS

1. AMCTO Zone 8 Spring Meeting/Conference

The Clerk-Treasurer and Assistant Clerk will attend the Zone 8 Conference in May.

2. Showers – privacy separation & mat.

The Clerk-Treasurer to purchase room dividers and mats for the Washrooms.

Continued (2)

CORRESPONDENCE

– Workshops – Working with Media & Social Media

Energy Management Planning

SPECIAL MEETING MINUTES

February 12, 2014

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Facilities

– Water TAP – e-news

– OPP Municipal Policing Update

– AMO Communications – Update, Deadline – Dangerous Goods Information

– WDO – Improves the Municipal Datacall

– AMCTO – update

– Ministry of Community Safety and Correctional Services

– Retrofit of Automatic Sprinklers

– The Weekly Detour

ADJOURNMENT

Motion 14-02-26 MOVED BY Lisa Neil and SECONDED BY Susan Cote :

BE IT RESOLVED THAT this meeting do now adjourn. Carried.

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CLERK-TREASURER MAYOR