February 11, 2009

Minutes of the Regular Meeting of the Council of the Township of Coleman held at the Council Chambers, 937907 Marsh Bay Road, Coleman Township, Ontario on Wednesday, February 11th, 2008 at 6:00 P.M.

There were present: Mayor: C. Belanger

Councillors: R. Beeson

A. Chitaroni

L. Perry

P. Tresidder

Clerk-Treasurer: C. Bigelow

Works Foreman: D. Dufresne

Deputation: Dan Cleroux

Present: Gary Bigelow, Doug McLeod

Councillor Chitaroni declared a conflict of interest with matters dealing with Blackstone Development Inc.

Councillor Perry declared a conflict of interest with matters dealing with the Temiskaming Speaker.

Motion 09-02-03 MOVED BY Pat Tresidder and SECONDED BY A. Chitaroni :

BE IT RESOLVED THAT the minutes of the following Council Meetings be adopted as distributed: Regular Meeting – January 28, 2009

Special Meeting – February 3, 2009 Carried.

Motion 09-02-04 MOVED BY Lois Perry and SECONDED BY Ron Beeson:

BE IT RESOLVED THAT the General Accounts in the amount of $175,707.04 and Payroll in the amount of $29,095.11 be passed and paid. Carried.

A discussion was held regarding the education tax provided to the school boards in the District of Temiskaming. No response has been received from the School Boards to the letters forwarded to each Board in December 2008 regarding the numerous busses travelling along municipal roads on a daily basis. Council questioned the 2008 proportions of enrolment for purposes of Education Tax.

Mr. Cleroux was in attendance to discuss a Business Register for the Township of Coleman. Mr. Cleroux suggested that the Township of Coleman should initiate an Awareness Program. This matter will be discussed by the Planning Group and recommendations will be brought to Council for their consideration.

Mr. Dufresne, Works Foreman, advised he has successfully thawed the frozen water line on Nipissing Road and the Works Department is very busy dealing with the mild winter weather.

Mr. Kemp, Municipal Lawyer, has not completed his review of the cave-in adjacent to SMC Canada Ltd.

The Town of Cobalt has not responded to the Sharp Lake Agreement comments forwarded in January 2009.

Councillor Beeson reported on a meeting held January 29th with the Town of Cobalt and K. Smart Associates Limited regarding the Larose Bridge rehabilitation. He advised there would be a 10 foot wood plank sidewalk and an asphalt deck reduced to a single lane 19 feet across. A “yield” sign would be placed at one of the bridge. They will meet again when K. Smart Associates Limited have completed the plans.

Continued (2)

Councillor Beeson reported on a meeting held February 9th with the Bass Lake committee. Many matters were discussed and plans will be completed if moneys/grants become available:

The sale of the Leased lot, the repair of the Cottage/residence, the Installation of a septic system,

clearing of the beach area, a new booth with showers & washrooms, lights at the railway crossing, replacing of the small cottages and the replacement/construction of a new pump house with an expansion tank and chlorine pump. The fee structure will be reviewed for the coming season.

Councillor Beeson will obtain the necessary permits for the clearing of the beach and assist with the work. Councillor Tresidder will assist with the testing of the water and search for grants. Mr. George Culhane will work on the design of the park and prepare a business plan for funding applications. The next meeting will be held March 9th, 2009

The Clerk-Treasurer advised Mr. Holdsworth was in the office to advise he has not received a response from Agnico-Eagle Mines regarding the agreements for the Heritage Sites. Blackstone Development Inc.’s correspondence will be deferred to the next meeting.

A discussion was held regarding the Township of Coleman’s participation in the Tri Town Transit.

Council again decided not to participate in the Transit System as the busses would not be extended to the Township of Coleman.

Mayor Belanger read a letter received from Ontera regarding access to the municipal building after hours and on weekends if repairs were required to the system. The Clerk-Treasurer will discuss this with Chief Laitinen.

Councillor Beeson reported on a meeting held with Mr. Alain Presseault, Ministry of Transportation, regarding the resurfacing of Highway ll from the Highway Book Shop to New Liskeard. Councillor Beeson and Works Foreman Dufresne voiced their concerns with entrances at Portage Bay and Marsh Bay Roads. Mr. Presseault requested that these concerns be put in writing and forwarded to his office. Mr. Cleroux asked that the entrance at Refinery Townsite Road be mentioned in the letter.

Mayor Belanger read the following correspondence:

– Ministry of Community and Social Services regarding funeral costs for low-income Ontarians.

– District of Timiskaming Social Services Administration Board regarding the Ontario Municipal Partnership Fund allocation.

– The Town of Ajax by the Lake regarding authority to prohibit corporate and trade union contributions to municipal election campaigns.

– The County of Prince Edward regarding wind farm development both onshore and offshore

– The City of Hamilton regarding Bill 138, Protection of Public Participation Act, 2008

– Timiskaming Home Support regarding their appreciation for a donation

Correspondence received from the Ministry of Community Safety and Correctional Services was reviewed. Dan Hefkey, Assistant Deputy Minister and Chief wrote to congratulate the Township of Coleman for completing all the mandatory emergency management activities required under the Emergency Management and Civil Protection Act for 2008.

Motion 09-02-05 MOVED BY Lois Perry and SECONDED BY Ron Beeson :

BE IT RESOLVED THAT By-Law No. 09-02 being a by-law to confirm certain proceedings of Council be read a first and second time. Carried.

Motion 09-02-06 MOVED BY Pat Tresidder and SECONDED BY A. Chitaroni :

BE IT RESOLVED THAT By-Law No. 09-024-19 be read a third and final time and be passed and enacted. Carried.

Conferences – The Saturday Series

Continued (3)

Motion 09-02-07 MOVED BY Lois Perry and SECONDED BY Ron Beeson:

WHEREAS the Province of Ontario’s financial contributions to Emergency Medical Services Land Ambulance Services of fifty (50%) percent are based on historical expenditure levels;

AND WHEREAS THE Province of Ontario has not recognized the costs of purchasing life-saving defibrillators, additional costs associated with land ambulance service delivery, and increased call volumes and collective agreement settlements;

AND WHEREAS the reduction of provincial contribution will result in a shortfall which the 23 member municipalities in the District of Timiskaming cannot absorb;

BE IT RESOLVED THAT the Council of The Corporation of the Township of Coleman fully supports the District of Timiskaming Social Services Administration Board request that:

1. That the Minister of Health and Long-Term Care for the Province of Ontario be requested to pay a full fifty (50%) per cent cost share for EMS Land Ambulance Service delivery in order to address the current and on-going capital and operating requirements; and further

2. That the Minister of health and Long-Term Care, the Minister of Finance and the Premier of Ontario be advised that due to municipal economic circumstances, a full fifty (50%) per cent Provincial cost share is necessary to avoid jeopardizing provincial established service delivery requirements/standards. Carried.

Motion 09-02-08 MOVED BY Pat Tresidder and SECONDED BY A. Chitaroni:

WHEREAS the Government of Ontario has introduced Bill 187 which has included changes including to the change of the assessment cycle for an annual update to a four-year cycle;

AND WHEREAS residential property assessments have increased in spite of the fact that there has been a dramatic drop in local real estate markets;

AND WHEREAS municipalities are only allowed to tax based on the assessment provided by the province;

BE IT RESOLVED THAT the Council of The Corporation of the Township of Coleman fully supports the Corporation of the Township of Madawaska Valley’s request that the Province of Ontario change the legislation of assessment to add a freeze at the year 2008 rate for the next for years, a more realistic value for property owners based on the current market and a more realistic value for a tax rate to be based on and also, back to a one-year annual assessment better to react to a current real estate market;

AND FURTHER TO THIS, legislation be drafted to allow for a 2nd class of tax to recognize waterfront properties and the significant tax burden carried by those owners who may be forced to sell their homes due to the unrealistic assessed value provided for their homes Carried.

Motion 09-02-09 MOVED BY A. Chitaroni and SECONDED BY Pat Tresidder:

WHEREAS Homecare is an essential service in rural Ontario in assisting in the well-being of aging seniors and residents battling diseases in their primary and secondary residences;

AND WHEREAS Homecare is a viable alternative to Long-Term Care and Residential Housing;

BE IT RESOLVED THAT the Council of The Corporation of the Township of Coleman fully supports the Corporation of the Township of Madawaska Valley’s request that the Provincial Government ensure an increase in Homecare Access Programs including increased funding, support and assistance. Carried.

Motion 09-02-10 MOVED BY Ron Beeson and SECONDED BY Lois Perry:

WHEREAS the Corporation of the Town of Cobalt has submitted the Annual compliance Report and the Municipal Summary Report for the Cobalt Water Treatment Facility;

AND WHEREAS the Council of the Corporation of the township of Coleman has read the Annual compliance Report and the Municipal Summary Report for the Cobalt Water Treatment Facility;

BE IT RESOLVED THAT the Council of the Corporation of the Township of Coleman approves the Corporation of the Town of Cobalt’s Annual Compliance Report for the Cobalt Water Treatment Facility for the year 2008 and the Municipal Summary Report for the Cobalt Water Treatment Facility for the year 2008. Carried.

Motion 09-02-11 MOVED BY Ron Beeson and seconded by Pat Tresidder:

BE IT RESOLVED THAT the Clerk-Treasurer be authorized to purchase an ad in the Temiskaming Speaker Visitor’s Guide in the amount of $360.00. Carried.

Continued (4)

Motion 09-02-12 MOVED BY A. Chitaroni and SECONDED BY Pat Tresidder.

BE IT RESOLVED THAT the Clerk-Treasurer be authorized to pay the 2009 Temiskaming Municipal Association membership in the amount of $150.00. Carried.

Copies of the Chief Building Official draft agreement and 2009 budget were distributed to Council for their review and comment prior to the meeting scheduled for February 27th, 2009.

Correspondence received from Mr. George Kemp regarding the South side of the Montreal River – shore road allowance was reviewed. Copies of the correspondence were distributed to Council and the Planning Group for their review and comment at the next regular meeting.

Correspondence:

– Ontario Clean Water Agency – WaterLine

– Ontario Provincial Police – 100th year of policing in the Province of Ontario

– Office of the Lieutenant governor of Ontario – Order of Ontario.

– AMO – AODA Information and Communications Standard

– AMO – Municipal Action on Bottled Water

– AMO – WDO Consultaiton on Blue Box Program Plan Review

– AMO – Municipal Spport of Earth Hour and energy Conservation Week Needed

– The Latchford and Area Moose Call

– The Working Forest

– Hazmatmag – Headline News

– OPG – Hound Chute

Motion 09-02-13 MOVED BY Ron Beeson and SECONDED BY Lois Perry:

WHEREAS this meeting deals with personal matters about identifiable individuals including municipal or local board employees;

AND WHEREAS this meeting deals with advice that is subject to solicitor-client privilege, including communications necessary for that purpose;

BE IT RESOLVED THAT this meeting be closed to the public. Carried.

Motion 09-02-14 MOVED BY Ron Beeson and SECONDED BY A. Chitaroni:

BE IT RESOLVED THAT this meeting do now adjourn. Carried

GENERAL ACCOUNTS

20861 Ontario Good Roads Association $428.02

20862 Ontario Association of Property Standards $55.00

20863 Nipissing/East Parry Sound-Fire Ed Conference (4 Members) $1100.00

20864 Temiskaming Speaker $105.00

20865 Error – Duplicate

20866 English Public School taxes 4th quarter 2008 $57664.38

20867 French Public School taxes 4th quarter 2008 $4413.28

20868 English Separate School taxes 4th quarter 2008 $16407.46

20869 French Separate School taxes 4th quarter 2008 $38961.00

20870 Kenneth Jones – January 2009 Travel $50.00

20871 Lois Perry – Travel $55.80

20872 CIBC $46.39

20873 HydroOne $967.52

20874 NorthernTel $864.63

20875 NorthernTel Mobility $242.66

20876 Ontera $15.15

20877 Regional Maple Leaf Comm.Inc $227.85

20878 UnionGas $2403.47

20879 Claire Bigelow $338.08

20880 Accuracy Environmental $28.30

20881 AMCTO – Zone 8 $20.00

20882 Bartlett’s Auto Electric Ltd $60.96

20883 Bluewave Energy/Mackey Fuel $842.30

20884 CIBC $876.00

20885 DSSAB $18510.95

20886 Federation of Canadian Municipalities – membership $140.00

20887 Great West Life – February 2009 $3221.74

20888 HydroOne $1116.74

20889 Minister of Finance – Policing $3232.00

20890 Timiskaming Home Support $300.00

20881 Error Tof Cobalt Cancelled

20882 Town of Latchford – Murphy Mill Road 2009 Yearly Chg $2500.00

20883 Cobalt Mining Museum – Summer Student $3500.00

20894 Dianne Desormeaux – January 2009 Complex Cleaning $168.00

20895 Accuracy Environment Water Testing $36.75

20896 Acklands $232.70

20897 Bartlett’s $149.68

20898 City of Timmins – Fire Response $140.13

20899 Void

20900 Cote’s Pole Line $282.45

20901 Grand & Toy $11.59

20902 Gabbani Courier $12.79

20903 Grant Fuel $2114.11

20904 Home Improvement $155.39

20905 Linde Canada $72.55

20906 Municipal Employer Pension Contribution $28.60

20907 Minister of Finance- Mining Land Taxes $560.26

20908 Pioneer $7.89

20909 Prism Publishing $19.95

20910 Rona Ontario Inc $7.05

20911 Temiskaming Shores $626.22

20912 Tri-Town Automotive $186.63

20913 JJ’s Corner Store $98.15

20914 OMERS $3192.42

20915 Receiver General – January 2009 $8126.12

20916 Wayne’s Garage $233.55

20917 WSIB- January 2009 $549.28

GENERAL ACCOUNTS TOTAL $175,707.04

PAYROLL TOTAL $29,095.11

_____________________________________ ____________________________________

CLERK-TREASURER MAYOR