December 8, 2010

Minutes of the Regular Meeting of the Council of the Township of Coleman held at the Council Chambers, 937907 Marsh Bay Road, Coleman Township, Ontario on Wednesday, December 8th, 2010 at 6:00 P.M.

There were present: Mayor: D. Cleroux

Councillors: S. Cote

C. Marcella

L. Perry

P. Tresidder

Clerk-Treasurer: C. Bigelow

Clerk Intern L. Belanger

Works Foreman: D. Dufresne

Deputation: Kevin Pinkerton, Ministry of Natural Resources

Steve Mann & Gino Chitaroni – Micro Energies

Michel Cooper – concerns

Present: Doug McLeod

Motion 10-12-11 MOVED BY Lois Perry and SECONDED BY C. Marcella:

BE IT RESOLVED THAT the minutes of the following Council Meetings be adopted as distributed: Regular Meeting – November 24, 2010

Special Meeting – December 1, 2010 Carried.

Motion 10-12-12 MOVED BY C. Marcella and SECONDED BY Sue Cote:

BE IT RESOLVED THAT the General Accounts in the amount of $177,672.31 and Payroll in the amount of $27,672.31 be passed and paid. Carried.

Mr. Kevin Pinkerton, Area Park Superintendent – Temagami Ontario Parks, Northeast Zone, Ministry of Natural Resources was in attendance to listen to Council’s concerns regarding the W.J.B. Greenwood Management Statement.

Mr. Pinkerton advised that:

– hunting is permitted in the park other than on Anima-Nipissing Road, Burns Trail and areas reserved for campsites.

– snowmobiles are permitted in the area but ATVs are not permitted on Burns trail until a suitable crossing of Gilchrist Creek is developed and will be subject to an assessment of potential ecological impacts of this activity and development of mitigation strategies. Off trail travel is not permitted.

Councillor Perry advised Council’s concerns had been submitted to the Town of Latchford and the Ministry of Natural Resources but the Township of Coleman’s requests were overlooked and the W.J.B. Greenwood Provincial Park Management Statement was finalized. Councillor Perry also informed Mr. Pinkerton that these roads provide the only access to Coleman’s future development on the Montreal River, potential silver explorations as well hunters and fishermen.

Mr. Pinkerton assured Council that he would address these concerns and they could expect a response by January 8, 2011.

With respect to the trailers located next to Gillies Lake North at the culvert – the Clerk-Treasurer to contact Mr. Phil Hall, Ministry of Natural Resources to express Council’s concerns.

Mayor Cleroux thanked Mr. Pinkerton for attending the meeting and providing some insight into the W.J.B. Greenwood Provincial Park Management Statement.

Mr. Steven Mann, Micro Energies and Mr. Gino Chitaroni were in attendance to update Council with respect to their Waste Energy Project. The location has now moved to the “Old Hydro Building” site located in the Township of Coleman. Two companies are being considered – Concord Blue and Coal Tec. The feed stock has now changed from municipal solid waste to wood waste. A committee would be set up to oversee the project. There is still no government assistance required, no tipping fees from private people or municipal financing being sought. All environmental assessments and permits will be in place prior to beginning this project. Mr. Mann is requesting a letter of support in principle (pending the outcome of the environmental assessment and permitting) and a letter of supply (wood base and non toxic products) from the Township of Coleman.

Motion 10-12-13 MOVED BY Lois Perry and SECONDED BY Susan Cote:

BE IT RESOLVED THAT By-Law No. 10-38 being a by-law to confirm certain proceedings from previous meetings of Council be read a first and second time. Carried.

Motion 10-12-14 MOVED BY Pat Tresidder and SECONDED BY Susan Cote:

BE IT RESOLVED THAT By-Law No. 10-38 be read a third and final time and be passed and enacted. Carried.

Motion 10-12-15 MOVED BY Susan Cote and SECONDED BY Pat Tresidder:

BE IT RESOLVED THAT By-Law No. 10-37 being a by-law to govern the proceedings of Council, the conduct of its members and the calling of meetings be read a first and second time.

Councillor Lois Perry – opposed to 3.1.2 of the by-law. Carried.

Motion 10-12-16 MOVED BY C. Marcella and SECONDED BY Susan Cote:

BE IT RESOLVED THAT By-Law No. 10-37 be read a third and final time and be passed and enacted. Councillor Lois Perry – opposed. Carried.

Motion 10-12-17 MOVED BY Lois Perry and SECONDED BY Pat Tresidder:

BE IT RESOLVED THAT By-Law No. 10-39 being a by-law to appoint a Municipal Auditor be read a first and second time. Carried.

Motion 10-12-18 MOVED BY Pat Tresidder and SECONDED BY Susan Cote:

BE IT RESOLVED THAT By-Law No. 10-37 be read a third and final time and be passed and enacted. Carried.

Motion 10-12-19 MOVED BY Pat Tresidder and SECONDED BY Susan Cote:

BE IT RESOLVED THAT By-Law No. 10-40 being a by-law authorizing the borrowing of money to meet current expenditures of the Council of the Township of Coleman be read a first and second time. Carried.

Motion 10-12-20 MOVED BY Lois Perry and SECONDED BY C. Marcella:

BE IT RESOLVED THAT By-Law No. 10-40 be read a third and final time and be passed and enacted. Carried.

Reports of Committees:

Finance Committee: Councillor Marcella requested a meeting with the Clerk-Treasurer to discuss financial matters – Council will provide written requests to the Clerk prior to the next regular meeting – requests will be dealt with at the meeting.

Coleman Fire Department:

– Chief Don Laitinen advised his ladder has been delivered.

– Christmas Decorations will be judged December 21st, 2010

– Six Firefighters will be attending a course December 11th, 2010 – authorized by the Fire Marshall Office

– Chief Laitinen will be ordering a closet to store flammable material as mandated by the Ministry of Labour.

– Chief Laitinen advised a table top exercise should be scheduled early in the new year in order to provide emergency training to the new council.

– A step should be placed at the back door in the Community Hall in order to make the exit safer.

– Chief Laitinen advised the “shuttle accreditation” letter should be placed in the newspaper in order to make all residents aware of its importance.

– Fire Hydrants water usage in case of a fire will have to be addressed in the future.

– Council was provided with a copy of the City of Temiskaming Shores’s proposed automatic aid agreement for their review.

– An automatic aid agreement with the Town of Cobalt should be considered.

– W.S.I.B. scenario – fire fighters’ personal exemptions are being reviewed

– Chief Laitinen will be performing an inspection of the Office and Works Department with respect to the fire code regulations

– Chairs should be ordered for the Community Hall.

– Elections will be held at the next Volunteer Firefighters’ meeting/training session.

– Chief Laitinen requested that moneys earned by the Volunteer Firefighters attending highway accidents be set aside for a new fire truck.

Works Department:

– Mr. Dufresne submitted quotes for a new plow truck to Councillor Cote – she will bring her recommendation to the next regular meeting on December 22nd, 2010.

– the mechanic inspected the grader and repairs in the amount of $8,000.00 to $10,000.00 are required. The work will be done early in January.

– Mr. Dufresne will be permitted to bring the township truck home to use when he is called out.

Coleman Water Distribution System:

– There will be a site meeting with AECOM and Pedersens on December 9th, 2010.

– An open meeting with Water Users will be held in the new year to discuss financing.

– A thermometer has been discarded at a residence on Nipissing Road. The Clerk-Treasurer to look into this matter.

Government Liaison:

– Mayor Cleroux will be attending the Provincial Government Christmas party next week.

Environmental:

– Mayor Cleroux advised a company is looking to establishing a business in the Township of Coleman

– Cobalt Refinery – Court scheduled for November 25th was postposed as Mr. Tenny did not attend.

A meeting will be scheduled for February with various ministries to address Council’s concerns with this site.

– Council expressed concerns with the recycling plant located on Highway 11B. The owner will be invited to attend the December 22nd meeting.

BE IT RESOLVED THAT Mr. Daryl Dufresne be appointed Weed Inspector for the year 2011.

Unfinished Business:

1. Council will review the delegation form and proposed format for the agenda and minutes – this matter will be finalized at the next regular meeting. The word “Proposed” will be removed from the minute drafts.

2. A discussion was held regarding Mr. St. Don’s building application. The Clerk-Treasurer to provide Council with copies of the Trailer and Building by-laws before they will approved his proposed construction.

3. The water by-law will be reviewed and recommendations submitted no later than December 22nd,, 2010.

4. Council reviewed and approved the changes to the Christmas Holidays

Christmas Hours for Coleman Township – Administrative and Roads Department

December 24 9:00 am to 12:00 noon

December 27 – 31 Closed

January 3rd Closed

Waste Site and Garbage Collection

The dump will be closed on Tuesday December 28th, 2010 and will re-open Tuesday Jan. 4, 2011

There will be no garbage pick-up Tuesday December 28th, 2010. Garbage pickup will resume Tuesday January 4, 2011 – eight regular garbage bags will be accepted.

5. The Christmas Decoration Contest will be held again this year – Judging is scheduled for December 21st, 2010.

Conferences – ROMA/OGRA Conference – The Clerk-Treasurer to book two rooms for the Council.

Motion 10-12-21 MOVED BY C. Marcella and SECONDED BY Pat Tresidder:

Carried.
Motion 10-12-22 MOVED BY Lois Perry and SECONDED BY Susan Cote:
BE IT RESOLVED THAT the Clerk-Treasurer be authorized to donate $3,200.00 to the Town of Cobalt for children participating in Minor Hockey and Figure Skating. Carried.

Motion 10-12-23 MOVED BY Susan Cote and SECONDED BY Cathy Marcella:

WHEREAS Section 8 of the Municipal Act, 2001 states a Municipality has the capacity, rights, powers and privileges of a natural person for the purpose of exercising its authority under this or any other Act.

BE IT RESOLVED THAT George Kemp from the firm Kemp Pirie be appointed municipal solicitor for the Corporation of the Township of Coleman for 2011. Carried.

Motion 10-12-24 MOVED BY Pat Tresidder and SECONDED BY Susan Cote:

BE IT RESOLVED THAT the Clerk-Treasurer be authorized to pay the final installment in the amount of $15,935.08 to the English Separate School Board for 2010 school purposes. The total payments for 2010 were $62,801.92. Carried.

Motion 10-12-23 MOVED BY Susan Cote and SECONDED BY Pat Tresidder:

BE IT RESOLVED THAT the Clerk-Treasurer be authorized to pay the final installment in the amount of $36,300.68 to the French Separate School Board for 2010 school purposes. The total payments for 2010 were $146,308.29. Carried.

Motion 10-12-26 MOVED BY C. Marcella and SECONDED BY Lois Perry:

BE IT RESOLVED THAT the Clerk-Treasurer be authorized to pay the final installment in the amount of $4,879.93 to the French Public School Board for 2010 school purposes. The total payments for 2010 were $18,988.36. Carried.

Motion 10-12-27 MOVED BY Lois Perry and SECONDED BY C. Marcella:

BE IT RESOLVED THAT the Clerk-Treasurer be authorized to pay the final installment in the amount of $57,880.29 English School Board for 2010 school purposes. The total payments for 2010 were $226,416.88. Carried.

Motion 10-12-28 MOVED BY C. Marcella and SECONDED BY Susan Cote:

BE IT RESOLVED THAT the Clerk-Treasurer be authorized to order an interact system from Global Payments Canada as per attached quoted price. Carried.

Motion 10-12-29 MOVED BY Lois Perry and SECONDED BY C. Marcella:

BE IT RESOLVED THAT The Council of Township of Coleman approves Logan Belanger to register for Unit Two, Three and Four of the Municipal Administration Program, provided by AMCTO. Carried.

New Business:

1. Citizenship and Immigration Canada – Paul Yuzyk Award for multiculturalism

– Volunteer Service Award

2. Town of Cobalt – Temiskaming Health Unit Appointee – Councillor Sue Nielsen – deferred to the regular meeting

3. OMPF – for 2011, the government has indicated that no transition funding will be provided which will affect 105 municipalities – transition amount for the Township of Coleman is $17,100. The Clerk-Treasurer to forward a letter to the Province requesting that they reconsider this decision which will have such a detrimental effect to the municipalities involved.

4. Correspondence received from the Cobalt, Coleman, Latchford and Area Food Bank was reviewed – this request will be deferred to the next meeting.

5. Correspondence received from the Ministry of Agriculture, Food and Rural Affairs was reviewed. Proposal for the third phase of the Ontario Waterworks Assistance program (OSWAP-3) must be submitted by February 15th.

6. Councillors reviewed correspondence received from various agencies advising that the Federal Government has extended the Stimulus deadline to October 31, 2011.

Copies of the Coleman Water Distribution System Upgrades financial report and for November Budgetary Control were distributed to Council.

Correspondence:

– AMO – Watch File

– CIB Ontario – invitation

– Hydro One Joint Use Alert

– Timiskaming Health Unit Board of Health – minutes

– NEOnet – Wired News

– AMO – Auditor General of Ontario releases 2010 annual report

– Chamber of Commerce – Member News & Flyers

Motion 10-12-30 MOVED BY Pat Tresidder and SECONDED BY Susan Cote:

WHEREAS Section 239 (2) states that a meeting or part of a meeting may be closed to the public if the subject matter being considered is:

(a)personal matters about an identifiable individual, including municipal or local board employees;

BE IT RESOLVED THAT this part of the meeting be closed to the public. Carried.

Mayor Cleroux reconvened the meeting.

Council agreed to provide Chief Don Laitinen with a credit card – limit $1,000.00.

Motion 10-12-31 MOVED BY Lois Perry and SECONDED BY Cathy Marcella:

BE IT RESOLVED THAT this meeting do now adjourn. Carried

GENERAL ACCOUNTS

22443 Carolyn Chevrier 115.83

22444 Plantario Group 135.60

22445 Don Laitinen 1,500.00

22446 Danielle Girard Professional 1,025.00

22447 Sirius Benefit Plans 3,260.22

22448 Union Gas 511.77

22449 NorthernTel 407.19

22450 Accuracy Environmental 19.21

22451 Claire Bigelow 404.90

22452 Minister of Finance 150.00

22453 Kenneth Jones 50.00

22454 Dianne Desormeaux 325.00

22455 Michel Cooper 63.90

22456 Hydro One 1,192.32

22457 NorthernTel 274.73

22458 Colleen Belanger 500.00

22459 Colleen Belanger 698.97

22460 Lois Moore 339.00

22461 A&B Digital Printing 343.84

22462 Acklands Inc. 93.95

22463 AMCTO 389.85

22464 Bartlett’s Auto Electric 33.58

22465 Benson 67.79

22466 Bluewave Energy 309.94

22467 Howard Berry 100.00

22468 Carswell 386.41

22469 CIBC 796.23

22470 City of Timmins 150.81

22471 CJTT FM 36.16 22472 Damiani Welding & Excavating 2260.00 22473 Doug McLeod 100.00

22474 DTSSAB 16,350.20

22475 Grand & Toy 271.21

22476 Gabbani Courier Service 44.28

22477 Grant Fuels Inc. 1,899.71

22478 Home Improvement 113.21

22479 Hyrdo One 1,546.58

22480 Kemp Pirie 252.10

22481 Kurt Leopold 100.00

22482 Linde Canada 216.34

22483 Logan Gannon 263.60

22484 M&L Supply 3,463.16

22485 Magna Chemical Canada 81.70

22486 Minister of Finance 3,219.00

22487 Morrow Haulage 1,745.85

GENERAL ACCOUNTS continued

22488 Munisoft 4,253.95

22489 Municipal World Inc. 404.13

22490 Naylor Canada 236.74

22491 New Liskeard Sheet Metal 278.00

22492 North Cobalt Flea Market 183.61

22493 Northern News 36.16

22494 OMERS 2,137.56

22495 Ontera 24.42

22496 Ontario Association – Property 55.00

22497 Pete’s Small Engines 178.97

22498 Pioneer Diesel Injection Ltd. 41.43

22499 Prism Publishing 55.37

22500 Purolator Courier Ltd. 30.31

22501 Receiver General-Payroll Ded. 6,372.37

22502 Regional Maple Leaf Comm. Inc. 254.25

22503 Reliance Home Comfort 43.36

22504 Rick’s Body Repair 55.31

22505 Rona 313.14

22506 Temiskaming Speaker 373.13

22507 Tri-Town Auto Ind Supply 28.14

22508 Wayne’s Garage 747.78

22509 WSIB 576.11

22510 Xerox 387.95

22511 English Public School 57,880.29

22512 French Public School 4,879.93

22513 English Separate School 15,935.08

22514 French Separate School 36,300.68

TOTAL $177,672.31

PAYROLL TOTAL $27,332.67

_____________________________________ ____________________________________

CLERK-TREASURER MAYOR