December 17, 2015

Minutes of a Special Meeting held in the Council Chambers, 937907 Marsh Bay Road, Coleman Township, on Thursday, December 17th, 2015, at 6:00 p.m.

1. Calling the Meeting to Order

The meeting was called to order by Mayor Dan Cleroux at 6:01 p.m.

2. Roll Call


Mayor Dan Cleroux

Councillors Sue Cote, Cathy Marcella and Lois Perry

Also Present:

Logan Belanger, CAO

Don Laitinen, Fire Chief


Councillor Ken Laffrenier

Claire Bigelow, Clerk-Treasurer

Brian Bigelow, Public Works Foreman

Ken Jones, By-Law Officer

Members of the Public Present:


3. Adoption of the Agenda

Resolution No. 15-12-14

Moved By: Councillor Lois Perry

Seconded By: Councillor Cathy Marcella

Be it resolved that the agenda for the special meeting of December 17, 2015, be approved as presented.


4. Declaration of Conflict or Pecuniary Interest and General Nature Thereof

– None

5. Staff Reports

Resolution No. 15-12-15

Moved By: Councillor Cathy Marcella

Seconded By: Councillor Susan Cote

Be it resolved that the Staff Reports be noted and listed in the minutes of this meeting.


1. Administration – Council reviewed a memo regarding the Fire Hydrant Protocol for distribution to the Fire Department. In response to the memo, Council discussed the fire hydrant winterizing process, as well as discussed obtaining quotes for the installation of a dry hydrant. Logan Belanger updated Council on a taxpayer request to sand a private road. Council agreed that the Township of Coleman does authorize the sanding of private roadways. Logan Belanger also updated Council that the Town of Cobalt was submitting a funding application regarding upgrades to the water system.

6. Unfinished Business

6.1 Larose Bridge Update – Logan Belanger, CAO, and Councillor Lois Perry attended a meeting with the Town of Cobalt on December 16th, 2015, to discuss the Larose Bridge Engineering Report. The Engineer joined the meeting via telephone to answer questions about the report and to discuss the proposed work. As part of the recommendations, the bridge load limits were to remain at 5 tonnes. Council directed staff to send an internal memo reminding staff and volunteers who operate municipal vehicles, and authorized the Coleman Public Works department to plow the bridge with the . ton truck.

Special Meeting Minutes December 17, 2015


7. New Business

7.1. Conferences:

7.1.1. Northeastern Ontario Public Works Association Annual Manager’s Forum, Staff Training Day & Annual Spring Conference and Trade Show

7.2 Request for Proposal (RFP) – Recycling Services Tender Opening – One (1) proposal was received in response to the RFP that closed on Wednesday, December 16th, 2015 at 3:00 p.m. Logan Belanger, CAO opened the proposal at 6:53 p.m. received by Eco-logix. Council will review the proposal and will discuss at the next regular meeting of Council.

8. Correspondence

8.1 AMO – Repeal of Sections of the Ontarians with Disabilities Act (ODA)

Watchfile – December 17, 2015

8.2 Carswell – Triform Catalogue

8.3 Concrete Pipe Journal – Fall 2015

8.4 Frontline Safety & Security Magazine

8.5 Ministry of the Environment & Climate Change – Regulatory Amendments Update Bulletin

8.6 Ministry of Agriculture Food and Rural Affairs – Update on 2015 Rural Roadmap: The Path Forward for Ontario

8.7 Ombudsman Ontario – Information Update

8.8 Ontario Good Roads Association – E-News

8.9 The Source – A publication of the Ontario Ground Water Association: Winter 2015

8.10 Testmark – Notice of Changes to Ontario’s Regulation 170/03

8.11 TransCanada: Energy East Pipeline Project Application Amendment and Filing of Supplemental Report No.5

8.12 TransCanada Energy East Pipeline Project Update

Resolution No. 15-12-16

Moved By: Councillor Cathy Marcella

Seconded By: Councillor Lois Perry

Be it Resolved that correspondence items 8.1 to 8.12 be noted, filed and recorded in the minutes of this meeting.


9. Adjournment

Resolution No. 15-12-17

Moved By: Councillor Lois Perry

Seconded By: Councillor Susan Cote

Be it resolved that this meeting do now adjourn at 7:36 p.m.

Carried. CAO