December 15, 2014

REGULAR MEETING MINUTES December 15, 2014 _____________________________________________ ________________________________

Minutes of the Regular Meeting of the Council of the Township of Coleman held at the Council Chambers, 937907 Marsh Bay Road, Coleman Township, Ontario on Monday, December 15th, 2014 at 6:00 P.M.

There were present: Mayor: D. Cleroux

Councillors: S. Cote

K. Laffrenier

L. Perry

Works Foreman: B. Bigelow

Clerk-Treasurer: C. Bigelow

ADOPTION OF THE AGENDA

Motion 14-12-34 MOVED BY Lois Perry and SECONDED BY Ken Laffrenier:

BE IT RESOLVED THAT Council approves the agenda for the regular meeting of December 15th, 2011 as presented: Carried.

DECLARATION OF CONFLICT OR PECUNIARY INTEREST

Councillor Perry declared a conflict with matters dealing with The Voice.

ADOPTION OF THE MINUTES

Motion 14-12-35 MOVED BY Ken Laffrenier and SECONDED BY Lois Perry:

BE IT RESOLVED THAT the minutes of the following Council Meetings be adopted as distributed: Regular Meeting – December 1, 2014

Special Meeting – December 8, 2014 Carried.

ACCOUNTS

Motion 14-12-36 MOVED BY Susan Cote and SECONDED BY Ken Laffrenier :

BE IT RESOLVED THAT THE General Accounts in the amount of $4,227.09 be passed and paid. Carried.

STAFF REPORTS

Works Department

– Mr. Bigelow advised Mr. Dufresne would like to be guaranteed minimum hours per week. Council did not approve this request and instructed that an ad for an “on call” plow operator be placed in the newspaper should Mr. Dufresne decide to leave.

– Councillor Cote recommended that winter tires be purchased for the Kenworth plow.

– Mr. Bigelow will request a price from Mr. Bumstead for the crawler tractor which has been rented for the municipal waste site throughout the Summer.

Motion 14-12-37 MOVED BY Lois Perry and SECONDED BY Ken Laffrenier:

BE IT RESOLVED THAT Council approves the Works Department Report submitted by Mr. Brian Bigelow, as presented: Carried. REGULAR MEETING MINUTES December 15, 2014 _____________________________________________ ________________________________

Continued (2)

Administration

– Council will have to decide what project will be used for the Ontario Community Infrastructure Fund – Formula-Based Component. A suggestion was the upgrading of Carriere Road.

– Alex Welch Logging will not be hauling on Portage Bay Road – they use a logging road leading to Moose Lake Road. The Clerk-Treasurer to suggest that logging operations signs be installed.

– The Clerk-Treasurer reported that research for grants to fund the Life Guard Shack and Pavilion at Bass Lake Park have not been fruitful to date.

Motion 14-12-38 MOVED BY Ken Laffrenier and SECONDED BY Susan Cote:

BE IT RESOLVED THAT Council approves the Administration Report submitted by the Clerk-Treasurer, as presented: Carried.

BUSINESS ARISING FROM THE MIN UTES

1. DTSSAB appointment

– A discussion was held regarding the appointment of a representative on the DTSSAB Board who will represent the Townships of Coleman, Kerns, Hudson and Harris and the Towns of Latchford and Cobalt. The Townships of Hudson and Kerns have submitted motions supporting Councillor Lois Perry’s appointment. The Clerk-Treasurer to request advice from the Ministry of Municipal Affairs and Housing regarding the process of appointment to these Boards.

Temiskaming Health Unit appointment

– The person appointed will represent the Municipality of Temagami, the Towns of Cobalt and Latchford and the Township of Coleman. Correspondence was received from the Municipality of Temagami appointing Councillor Sue Cote to the Board.

Motion 14-12-39 MOVED BY Ken Laffrenier, and SECONDED BY Lois Perry:

BE IT RESOLVED THAT the Council of the Township of Coleman hereby supports the appointment of Sue Cote of Coleman Township as the shared representative for the Municipalities of Temagami, Latchford and Cobalt on the 2. Temiskaming Nordic Ski Trail – LUP application REGULAR MEETING MINUTES December 15, 2014 _____________________________________________ ________________________________

Timiskaming Health Unit Board of Health. Carried.

2. Temiskaming Nordic Ski Trail – LUP application

– A discussion was held regarding the LUP application. Council reviewed the maps provided by the Temiskaming Nordic Ski Trail. Council would like more information regarding the Land Use Permit including restrictions and specifying the acreage/size of the trails.

3. 2014 ATV Rally financial report

– Council reviewed the financial report for the ATV Rally held September 20, 2014,

4. Municipal Road Review for 2015

– Council will review and prioritize the Road Program Suggestions for 2015 provided by Mr. Mr. Herd, Miller Paving Ltd.

5. Ontario Northland – Invoice

The Ontario Northland invoice included work done at Mileage 97.31, Refinery Road. Council instructed the Clerk-Treasurer to pay the invoice in 2015.

6. Town of Latchford – Northern Computer Services/CCLT

– Mr. Allen, Town of Latchford, advised the CCLT website domain has been reactivated and provided a link to the website.

Continued (3)

NEW BUSINESS

1. Conference – Earlton-Timiskaming Regional airport Meeting Invitation

– Councillor Laffrenier will attend the meeting on behalf of Council. REGULAR MEETING MINUTES December 15, 2014 _____________________________________________ ________________________________

2. Motion –

– Prism Publishing – Business Honour Roll – advertisement denied.

– CGIS – Digitization Clerk

Motion 14-12-40 MOVED BY Susan Cote and SECONDED BY Ken Laffrenier:

BE IT RESOLVED THAT Ms. Marianne Lamoureux be hired as Digitization Clerk for the Township of Coleman to complete the digital organization, scanning and storage of various municipal documents for the Township of Coleman CGIS mapping program as agreed with the different municipalities involved in this project. Carried.

– Zoning By-Law and Pits and Quarries By-Law infractions

Motion 14-12-41 MOVED BY Lois Perry and SECONDED BY Ken Laffrenier:

WHEREAS the Corporation of the Town of Cobalt has been hauling from and crushing material in their gravel operation adjacent to Sharpe Lake, contrary to the Zoning By-law and the Pits and Quarries By-law;

AND WHEREAS the Town of Cobalt has not provided the required information (studies, site and rehabilitation plans) requested; and has withdrawn its application for a Zoning by-law Amendment;

BE IT RESOLVED THAT the Council of The Corporation of Township of Coleman approves the laying of charges against the Town of Cobalt under both the Zoning By-law sections 1(2)(b), 8(1), 17(1) and the Pits and Quarries By-law, specifically under section 1(2)(b), 3(1), 3(2), 3(4), 3(5). Carried.

3. Ministry of Natural Resources & Forestry – Minister Mauro – congratulations

Mayor Cleroux read correspondence received from Minister Mauro, Ministry of the Natural Resources & Forestry.

CORRESPONDENCE – CPMS News REGULAR MEETING MINUTES December 15, 2014 _____________________________________________ ________________________________

– AMCTO – Municipal Minute

– AMO – Breaking News, Watch File

– Brian Mergelas – Water TAP

– CPMS News

– Cleantech Canada – news

– Dawson Bridger – Doors Open Ontario Program.

– Democracy Watch – update

– HazMat Management – news

– MOECC – Course

– OGRA – news, Board Highlights, training

– OMERS – outreach

– Ontario Municipal Leadership Institute – announcement

– Ontario Trillium Foundation – update

– Trenchless International – news

– Waste Diversion Ontario – update

– Municipal Equipment Resource Guide – Ontario Edition

– CADC Magazine

Continued (4)

IN CAMERA (CLOSED) SESSION

Motion 14-12-42 MOVED BY Lois Perry and SECONDED BY Susan Cote:

WHEREAS Section 239(2) states that a meeting or part of a meeting may be closed

to the public if the subject matter being considered is:

(a) personal matters about an identifiable individual, including municipal or local

board employees;

(b) advice that is subject to solicitor-client privilege, including communications necessary for

that purpose; REGULAR MEETING MINUTES December 15, 2014 _____________________________________________ ________________________________

BE IT RESOLVED THAT Council agrees to reconvene in closed session at 7:20 p.m.

to discuss the following matter: Outstanding Water & Taxes

Sharp Lake Park Carried.

Motion 14-12-43 MOVED BY Susan Cote and SECONDED BY Ken Laffrenier:

BE IT RESOLVED THAT Council agrees to reconvene in open session at 7:31 p.m. without a report. Carried.

ADJOURNMENT

Motion 14-12-44 MOVED BY Ken Laffrenier and SECONDED BY Lois Perry:

BE IT RESOLVED THAT this meeting do now adjourn.Carried.

GENERAL ACCOUNTS

26053 Grant Fuels Inc 2,241.05

26054 Hydro One 1,490.59

26055 Staples 23.41

26056 Tanya Tomlinson 225.15

26057 Town of Latchford 141.25

26058 Tri-Town Motorsports 105.64

TOTAL 4,227.09

_____________________________________ ____________________________________

CLERK-TREASURER MAYOR