December 15, 2009

Minutes of the Regular Meeting of the Council of the Township of Coleman held at the Council Chambers, 937907 Marsh Bay Road, Coleman Township, Ontario on Wednesday, December 15th, 2009 at 6:00 P.M.

There were present: Mayor: C. Belanger

Councillors: R. Beeson

A. Chitaroni

L. Perry

P. Tresidder

Clerk-Treasurer: C. Bigelow

Works Foreman: D. Dufresne

Economic Development

Financial Officer: L. Belanger

Planning Group: Dan Cleroux

Deputation: Cathy Marcella – Coleman Water Distribution System

Present: Doug McLeod, Allan Marcella and D’Arcy Ryan

–Councillor Chitaroni declared a Conflict of Interest with matters dealing with Blackstone Development Ltd.

– Councillor Tresidder declared a Conflict of Interest with matters dealing with the Duval Purchase of Land

– Councillor Perry declared a Conflict of Interest with matters dealing with the Speaker and Voice.

Motion 09-12-01 MOVED BY Lois Perry and SECONDED BY Ron Beeson:

BE IT RESOLVED THAT the minutes of the following Council Meetings be adopted as distributed: Regular Meeting – November 25, 2009

Special Meeting – Carried.

Motion 09-12-02 MOVED BY Ron Beeson and SECONDED BY A. Chitaroni:

BE IT RESOLVED THAT the General Accounts in the amount of $83,811.74 and Payroll in the amount of $22,951.41 be passed and paid. Carried.

Motion 09-12-03 MOVED BY Pat Tresidder and SECONDED BY Ron Beeson:

BE IT RESOLVED THAT By-Law No. 09-35 being a by-law to confirm certain proceedings of Council be read a first and second time. Carried.

Motion 09-12-04 MOVED BY Lois Perry and SECONDED BY Ron Beeson:

BE IT RESOLVED THAT By-Law No. 09-35 be read a third and final time and be passed and enacted. Carried.

Motion 09-12-05 MOVED BY Ron Beeson and SECONDED BY Lois Perry:

BE IT RESOLVED THAT By-Law No. 09-34 being a by-law to authorize the borrowing of money be read a first and second time. Carried.

Motion 09-12-06 MOVED BY Pat Tresidder and SECONDED BY A. Chitaroni:

BE IT RESOLVED THAT By-Law No. 09-34 be read a third and final time and be passed and enacted. Carried.

Motion 09-12-07 MOVED BY Lois Perry and SECONDED BY A. Chitaroni:

BE IT RESOLVED THAT By-Law No. 09-36 being a by-law to authorize the sale of land to David Duval and Pama-Lynn Duval be read a first and second time. Carried.

Motion 09-12-08 MOVED BY A. Chitaroni and SECONDED BY Ron Beeson:

BE IT RESOLVED THAT By-Law No. 09-36 be read a third and final time and be passed and enacted. Carried.

Works Department

– The Complex sign has been pulled down – will be reinstalled in the Spring

– Complete work with Golder Associates Ltd on the Coleman Water Distribution System

– Inspected work to be done at Bass Lake Beach with Mr. David Beaver, Ministry of Natural Resources

– Request for Private Plowing by Mr. Ernie Fournier was denied as not all residents will pay for private plowing on this roadway.

– Councillor Chitaroni will look into all year round residents on Portage Bay Road with respect to private plowing

– Residents who park their vehicles on roadways at Mileage 104 will be requested by letter to move their cars.

Coleman Water Distribution System

– Mrs. Cathy Marcella put forward a request for a Waterworks By-Law with clear guidelines as it related to the Coleman Water Distribution System.

– Copies of Blackstone Development Inc. correspondence were distributed to Council.

Coleman Volunteer Fire Department

– Volunteers attended a Motor Vehicle Accident on December 3, 2009

– Decals have been installed on the new van and new signs have been placed on the building

– Volunteers will judge the Christmas Decorations on December 21st, 2009

Council reviewed correspondence dealing with the Harmonized Sales Tax – Bill C-62 was introduced

for first reading on December 4th, 2009.

The Clerk-Treasurer to register the Township of Coleman with the Ontario Tire Stewardship Program.

Council reviewed the following correspondence:

– Camp Ashwene’s Girl Guide Camp which will be sold. The Clerk-Treasurer to forward a letter expressing Council’s opposition to this proposal.

– Timiskaming Health Unit’s report on the H1N1 Sessions

– OMPF Mitigation Funding for 2010.

– South Temiskaming Community Futures Development Corporation regarding the Bass Lake Business Plan

– The next CCLT meeting will be held January 7th, 2010 in Latchford.

Conferences – Charting Your Future

DTSSAB Board Meeting Update

CCLT Meeting

AMO – Training Sessions

Annual Conference

Motion 09-12-09 MOVED BY Lois Perry and SECONDED BY Ron Beeson:

WHEREAS the poppy represents our respect for the sacrifices made by the men and women who have served our country and sacrificed their lives to protect our freedoms;

AND WHEREAS the sale of poppies is a critical fundraising tool for the Royal Canadian Legion who use the money to support veterans and their families;

BE IT RESOLVED THAT the Council of the Corporation of the Township of Coleman fully supports the Private Members Bill introduced by Welland MP Malcolm Allen asking that the Royal Canadian Legion be exempt from GST on purchases of red lapel poppies. Carried.

Motion 09-12-10 MOVED BY Ron Beeson and SECONDED BY Lois Perry:

WHEREAS the Provincial Government is responsible for setting standards, monitoring municipal performance, and enforcing compliance with provincial standards and regulations;

AND WHEREAS as a municipality we are governed by the Municipal Act which mandates rates for the water and wastewater service to be paid by the users of the system;

AND WHEREAS the Township has only 47 users on the Coleman Water Distribution System;

AND WHEREAS a municipal government cannot operate in a deficit position;

AND WHEREAS the Safe Drinking Water Act requires the municipality to report a full cost of water services and a full cost recovery plan for approval by the Minister;

BE IT RESOLVED THAT the Council of the Corporation of the Township of Coleman fully supports the Township of Madawaska Valley’s petition to the Province of Ontario to financially assist municipalities to pay for those legislated province requirements including a financial plan and the required operational plan;

AND BE IT FURTHER RESOLVED THAT the Province of Ontario financially assist all municipalities in the Province of Ontario so that water users in the Province of Ontario pay the same amount for a cubic metre for clean, safe drinking water. Carried.

Motion 09-12-11 MOVED BY Pat Tresidder and SECONDED BY Ron Beeson:

WHEREAS the need for renewable energy sources is recognized by all levels of government;

AND WHEREAS wind-generated power is an established source of renewable energy being created globally;

AND WHEREAS discrepancy exists on the health effects potentially created by the presence of industrial wind turbines;

BE IT RESOLVED THAT the Council of the Corporation of the Township of Coleman fully supports the County of Grey’s request that the Federal and Provincial government agencies responsible for public health, energy creation and energy management complete the following:

1. Dedicate resources to the necessary scientific research to consider the impact of

a) low frequency noise, and

b) electrical and electromagnetic disturbances in areas of industrial wind turbines with the intent to confirm/deny public health implications;

c) technology and infrastructure being used; and

2. Create and provide authoritative regulations and guidelines for the locating of wind turbines to municipalities and wind energy developers. Carried.

Motion 09-12-12 MOVED BY a. Chitaroni and SECONDED BY Ron Beeson:

BE IT RESOLVED THAT the Township of Coleman will submit a Local Initiative Fund Application to the South Temiskaming Community Futures Development Corporation, to fund a joint Olympic Torch Relay Community celebration with Coleman and Cobalt. Approximate budget : $2,000.00 plus $1,000.00 upon quotation for Inukshuk’s. Carried.

Motion 09-12-13 MOVED BY a. Chitaroni and SECONDED BY Pat Tresidder:

BE IT RESOLVED THAT the Clerk-Treasurer be authorized to donate $3,200.00 to the Town of Cobalt for children participating in Minor Hockey and Figure Skating. Carried.

Motion 09-12-14 MOVED BY Ron Beeson and SECONDED BY Pat Tresidder:

BE IT RESOLVED THAT the Clerk-Treasurer be authorized to write off the following taxes:

Municipal Education Interest Total

Tax Arrears – 4-09701 $35.35 $15.37 $1.55 $52.27

Court Order – 3-098 $8,292.09 $13,373.17 $14,300.88 $35,966.14

O.N.R. 1-155 & 1-083 $24.19 $24.19

1449817 Ontario Inc. 1-023 $2,524.67 $2,524.67

Total $8,327.44 $15,937.40 $14,302.43 $38,567.27 Carried.

Motion 09-12-15 MOVED BY Pat Tresidder and SECONDED BY A. Chitaroni:

BE IT RESOLVED THAT the Clerk-Treasurer be authorized to pay the final installment in the amount of $50,186.19 for English Public Board for 2009 school purposes. The total payments for 2009 are $193,133.76. Carried.

Motion 09-12-16 MOVED BY Ron Beeson and SECONDED BY Lois Perry:

BE IT RESOLVED THAT the Clerk-Treasurer be authorized to pay the final installment in the amount of $4,034.91 for French Public Board for 2009 school purposes. The total payments for 2009 are $14,878.41. Carried.

Motion 09-12-17 MOVED BY Lois Perry and SECONDED BY Ron Beeson:

BE IT RESOLVED THAT the Clerk-Treasurer be authorized to pay the final installment in the amount of $12,811.49 for English Separate Board for 2009 school purposes. The total payments for 2009 are $50,396.43. Carried.

Motion 09-12-18 MOVED BY Lois Perry and SECONDED BY Pat Tresidder:

BE IT RESOLVED THAT the Clerk-Treasurer be authorized to pay the final installment in the amount of $32,191.24 for French Separate Board for 2009 school purposes. The total payments for 2009 are $122,880.90. Carried.

Motion 09-12-19 MOVED BY Pat Tresidder and SECONDED BY A. Chitaroni:

BE IT RESOLVED THAT the Clerk-Treasurer be authorized to purchase ads in The Voice for a Christmas Greeting – $39.00 and Honour Role – $25.00. Carried.

Motion 09-12-20 MOVED BY Pat Tresidder and SECONDED BY A. Chitaroni:

BE IT RESOLVED THAT the Clerk-Treasurer be authorized to purchase ads in The Speaker for Christmas Greetings – $72.00. Carried.

Motion 09-12-21 MOVED BY Lois Perry and SECONDED BY Ron Beeson:

BE IT RESOLVED THAT Ms. Sue Nielsen be appointed to represent the Township of Coleman on the Board of Health for the Temiskaming Health Unit. Carried.

New Business:

Council reviewed the following correspondence

1. Ms. Sue Nielsen, Timiskaming Health Unit Representative.

2. The Town of Niagara-On-The-Lake regarding sharing benefits with lower tier municipalities.

3. International panel releases health study on sound from wind turbines

4. City of Pembroke regarding Wood Turtle Habitat Regulation

5. City of Kawartha Lakes regarding Green Energy Act

6. Speaker regarding their Calendar Sale

7. Dr. Robert Kyle, Commissioner & Medical Officer of Health regarding the ombudsman Act

8. Funding Opportunity for youth representatives

9. Scotiabank regarding important changes to Bill Payment Remittance Reporting Service – the Township of Coleman will not register for this service using the new web portal.

10. The essential Portable Guide for Municipal Councillors – The Clerk-Treasurer to order 1 copy.

New Business:

11. Ministry of Northern Development, Mines and Forestry regarding History of Ontario’s Near-North Region.

12. The Federation of Northern Ontario Municipalities regarding their Executive Award Call for Nominations.

Correspondence:

– College Voice

– FCM – members advisory

– FCM – Canada Post – Snow Removal Collaboration

– Federated Press – Managing the training function

– Federated Press-Campus Recruitment

– AMO – Proposed Organics Guidelines

– AMO – Changes to Lead Sampling Requirements

– AMO – Affordable Access to Recreation for Ontarians

– AMO – Passage of Good government Act, 2009

– AMO – Auditor General’s 2009 Report

– AMO – Proposed Energy Consumer Protection Act

– The Moose Call

– MNDM&F – Strengthening Ontario’s Forest Industry

– MNDM&F – New Thunder Bay Biorefining Research Facility Goes Green

– MNDM&F – New Construction Technology Developed in Sault Ste. Marie

– MNDM &F – New Technology Greens Local Farms and Businesses

– Canadian Urban Institute Events – $5 billion for social housing

– College of Physicians & Surgeons of Ontario – Noteworthy December 2009

– Service Canada – Work Sharing Program

– OGRA – Alert

– Chamber of Commerce – Dental Hygiene on the Move

South Wabi Sawm

On A Roll Home Medical Equipment

– LAS – Annual Report 2008

– NEOnet – December 2009

– The Working Forest

A Budget Report was distributed to Council

Motion 09-12-22 MOVED BY Pat Tresidder and SECONDED BY Ron Beeson:

WHEREAS this meeting deals with proposed or pending acquisition or disposition of land by the municipality or local board

AND advice that is subject to solicitor-client privilege, including communications necessary for that purpose;

BE IT RESOLVED THAT this meeting be closed to the public. Carried.

Motion 09-12-23 MOVED BY Pat Tresidder and SECONDED BY Ron Beeson:

BE IT RESOLVED THAT this meeting do now adjourn. Carried

GENERAL ACCOUNTS

21580 Carolyn Chevrier 137.25

21581 Claire Bigelow 405.83

21582 Douglas Mcleod 100.00

21583 Howard Berry 100.00

21584 Kurt Leopold 100.00

21585 Ronald Ackert 300.00

21586 Darcy’s Mechanical Repairs 1,561.88

21587 Hydro One 1,806.89

21588 NorthernTel 422.34

21589 NorthernTel Mobility 563.80

21590 Receiver General 5,542.13

21591 Union Gas 820.52

21592 Workplace Safety & Ins Bd. 492.34

21593 3-G Furniture 1,299.43

21594 Dianne Desormeaux 241.50

21595 Accuracy Environmental 47.10

21596 AECOM Canada Ltd. 3,454.50

21597 AMCTO 346.50

21598 Bartlett’s Auto Electric Ltd. 163.89

21599 Carswell 281.68

21600 CIBC 287.50

21601 City of Timmins 140.13

21602 CJTT 31.50

21603 Don’s Septic Service 1,155.00

21604 Dist Tim Social Services Ad Bd 19,325.07

21605 Ebert Welding 63.53

21606 Grand & Toy 291.95

21607 Gabe’s Auto Inc. 174.59

21608 Gabbani Courier Service 39.93

21609 Great West Life Inc. 3,299.72

21610 Home Improvement 20.33

21611 Lifesaving Society 27.50

21612 Linde 145.10

21613 Lois Perry 33.30

21614 Magna Chemical Canada 75.03

21615 Mikrolink Computers 244.08

21616 Minister of Finance 3,199.00

21617 Munisoft 4,077.35

21618 Municipality of Temagami 6973.50

21619 New Liskeard Sheet Metal 24.86

21620 Void 0.00

21621 #1 Auto Supplies 111.48

21622 OMERS 2,318.24

21623 Ontera 2.37

21624 Pioneer Diesel Injection Ltd. 189.02

21625 Prism Publishing 40.95

21626 Purolator Courier Ltd. 37.34

21627 Red Stallion 24.79

21628 Reliance Home Comfort 38.93

21629 Rene’s Garage 1,081.45

21630 Royal Tire 61.14

21631 Sani Gear Fire 229.03

21632 Strongco Equipment 1,078.62

21633 G.Stephen Watt Barrister 514.50

21634 Temiskaming Speaker 288.59

21635 Temiskaming Shores 420.00

21636 TIME Limited 16.09

21637 Tri-Town Automotive Ind Supply 68.12

21638 Trow Associates Inc. 1,092.07

21639 Wayne’s Garage 509.76

21640 Xerox Canada Ltd. 158.45

21641 North Cobalt Flea Market 147.31

21642 Receiver General 1,810.13

21643`Receiver General-GST 964.29

21644 AMO 575.10

21645 Benson Auto Parts 70.29

21646 Chartrands Independent Grocer 208.66

21647 Cobalt Car Clinic 1,260.00

21648 Devost’s Valumart 440.85

21649 Federation of Canadian Municipalities 140.00

21650 Fire Safety Canada 79.78

21651 Grand & Toy 25.26

21652 Home Improvement 101.68

21653 Kemp Elliot & Blair 1,575.00

21654 Lakeview Signs 1,988.80

21655 Logan Gannon 18.45

21656 OMERS 2,318.24

21657 Pioneer Diesel Injection Ltd. 279.85

21658 Purolator Courier Service 696

21659 Receiver General-Payroll Ded 5,486.84

21660 Tri-Town Electric 84.74

21661 Wayne’s Garage 132.02

TOTAL 83,811.74

PAYROLL TOTAL $22,951.41

_____________________________________ ____________________________________

CLERK-TREASURER MAYOR