December 14, 2015

Minutes of a Regular Meeting held in the Council Chambers, 937907 Marsh Bay Road, Coleman Township, on Monday, December 14th, 2015, at 6:00 p.m.

1. Calling the Meeting to Order

The meeting was called to order by Mayor Dan Cleroux at 6:00 p.m.

2. Roll Call

Present:

Mayor Dan Cleroux

Councillors Sue Cote, Ken Laffrenier, Cathy Marcella and Lois Perry

Also Present:

Logan Belanger, CAO

Ken Jones, By-Law Officer

Peter Monk, Equipment Operator

Michelle Anderson, CCL Economic Development Officer

Regrets:

Claire Bigelow, Clerk-Treasurer

Brian Bigelow, Public Works Foreman

Don Laitinen, Fire Chief

Members of the Public Present:

0

3. Adoption of the Agenda

Resolution No. 15-12-01

Moved By: Councillor Cathy Marcella

Seconded By: Councillor Lois Perry

Be it resolved that the agenda for the regular meeting of December 14, 2015, be approved as presented.

Carried.

4. Declaration of Conflict or Pecuniary Interest and General Nature Thereof

None

5. Adoption of the Minutes

Resolution No. 15-12-02

Moved By: Councillor Lois Perry

Seconded By: Councillor Cathy Marcella

Be it resolved that the minutes of the following Council Meetings be adopted as distributed:

1) Regular Meeting – November 30, 2015

Carried.

6. Accounts

Resolution No. 15-12-03

Moved By: Councillor Susan Cote

Seconded By: Councillor Cathy Marcella

Be it resolved that the general accounts in the amount of $164,462.85 be passed and paid.

Carried.

7. Staff Reports

Resolution No. 15-12-04

Moved By: Councillor Ken Laffrenier

Seconded By: Councillor Cathy Marcella

Be it resolved that the Staff Reports be noted and listed in the minutes of this meeting.

Carried. Regular Meeting Minutes December 14, 2015

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1. Works Department – Peter Monk updated Council that the department was working on and monitoring culverts due to the significant rainfall, as well as roadways.

2. Fire Department – Councillor Laffrenier updated that the Fire Department will be having a meeting on Thursday, December 17th, as well as discussed investigating the use of dry hydrants with lake access points.

3. Administration – A special meeting to open the tenders in response to the Request for Proposal (RFP) for Recycling Services was scheduled on Thursday, December 17th, 2015, at 6:00 p.m. Council discussed the callout procedure for the complex security system.

4. Animal Service Provider – The Township received the final invoice from the service provider for 2015, and requested quarterly reports in 2016.

8. Delegations

8.1. Michelle Anderson, CCL Economic Development Officer – Michelle requested direction from Council with respect to submitting an application to the Ontario Trillium Foundation grant program. Council discussed a washroom facility at Bass Lake to encourage increased recreational activity at the park. Councillor Perry and Michelle will arrange a meeting to discuss the project and to review financial figures for the application. Providing transportation to and from the Bass Lake Park for participants in the Swim and Recreation program was also discussed as a potential project for funding.

Michelle distributed a report to Council outlining the provincial government’s intention to support the extension of the natural gas system by the way of loans and development grants. She discussed municipal eligibility and how to proceed with meeting criteria for the application process. Councillor Marcella commented that the Township completed a survey in 2013, and approximately 20 percent of the 175 households surveyed were interested in natural gas services. Michelle will develop a marketing strategy early 2016, and will contact Union Gas about joining the list to apply to the program.

9. By-laws

None

10. Unfinished Business

10.1. AMCTO Membership – AMCTO provided information on reduced membership fees for retiring members for Council consideration.

10.2. 2016-17 Ontario Sport & Recreation Communities Fund Update – Logan Belanger updated that at the previous council meeting, Council inquired if the program would be suitable for a washroom facility at Bass Lake; unfortunately, the funding is for the development of sport and recreation programs only.

Regular Meeting Minutes December 14, 2015

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11. New Business

11.1. Conferences:

11.1.1. AMCTO’s 78thAnnual Conference

11.1.2. IPAC Leadership Conference – Transition/ Change – Opportunity to Reboot

11.1.3. City of Temiskaming Shores – Essentials of Municipal Fire Protection & Emergency Management – A Decision Makers Guide Seminar.

11.1.4. 2016 Municipal Road Technologies – OGRA

11.1.5. EDCO – 59th Annual Conference & Showcase: Ontario’s Transformation Economy by Design

11.1.6. BCP & Emergency Management Event

11.2. Motions:

11.2.1. Temiskaming Municipal Building Association – Expansion

Resolution No. 15-12-05

Moved By: Councillor Susan Cote

Seconded By: Councillor Cathy Marcella

Be it Resolved that we, the Council of the Township of Coleman do hereby, approve and support the initiative of the executive committee members of the Temiskaming Municipal Building Association (TMBA) to entertain the possibility of having the City of Temiskaming Shores to join the association.

Defeated.

11.2.2. Waste Site Holiday Hours – Removed

11.2.3. Water Financial Plan

Resolution No. 15-12-06

Moved By: Councillor Cathy Marcella

Seconded By: Councillor Ken Laffrenier

Whereas motion no. 15-10-19 outlined the incorrect dates on the Township of Coleman’s Water Financial Plan; and

Whereas the Water Financial Plan was revised with the correct dates and budget for the period of six years beginning in 2016; and

Whereas the provisions of the Safe Drinking Water Act, 2002 Regulations 453/07 has been enacted which requires, as a condition of a municipal drinking water license, that Financial Plans be prepared for municipal water systems;

Be it resolved that Council approves the Township of Coleman’s revised Municipal Water Financial Plan for 2016 to 2021.

Carried.

11.2.4. Christmas Decorating Contest

Resolution No. 15-12-07

Moved By: Councillor Ken Laffrenier

Seconded By: Councillor Susan Cote

Be it resolved that Council for the Township of Coleman approves the following prizes for the 2015 Christmas Decorating Contest:

1st place: $200.00, plus Township of Coleman flag

2nd place: $100.00

3rd place: $50.00

Carried. Regular Meeting Minutes December 14, 2015

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11.3. Request for Asphalt Grindings – Mayor Cleroux advised that any requests for asphalt grindings with respect to the Highway 11B project be directed to the contractor. The Township does not have authorization for determining the distribution of recycled road material.

11.4. Ontario Accepting Applications for Seniors Community Grants – Council received for information.

11.5. MNR Request for Comments regarding Work Permit Application (Lathem) – Council reviewed the Municipal Comments for Work Permit Application document received by James Lathem Excavating Limited. Council had no objection to the proposed work; however, requests that the contractor maintain the Coleman portion of Moose Lake Road, including road signage.

11.6. Ministry of Energy: Regional Electricity Planning – Council requested tabling the letter until 2016.

11.7. Larose Bridge 2015 Engineering Inspection Report – The Town of Cobalt invited Council to a meeting to discuss the engineering report; Mayor Cleroux, Councillor Perry and Logan Belanger, CAO will attend.

12. Committee Reports

12.1. Public Works, Dan Cleroux: No report

12.2. Finance, Cathy Marcella: No report

12.3. Government Liaison, Dan Cleroux: No report

12.4. Tourism & Recreation, Lois Perry: No report

13. Correspondence

13.1. Assessment Review Board

13.2. AMO – Report to Member Municipalities

Members Update: Waste Free Ontario Act

13.3. Canada Conserves: Organizing Climate Ready Communities

13.4. Cobalt-Coleman-Latchford Economic Development Committee Meeting Minutes – October 23, 2015

13.5. Conseil Scolaire Catholique de District des Grandes Rivieres – Communique

13.6. CUI – Canadian Underground Infrastructure Magazine November/December 2015

13.7. EDCO Exchange – President’s Message December 2015

13.8. Equipment Journal Newsletter: Quarries & Pits

13.9. K. Smart – Seasons Greetings

13.10. IPAC Membership Digest

13.11. MMAH –Syrian Refugees

13.12. MFOA – Government Grants Webinar

13.13. Municipal Monitor – Q4 2015

13.14. Municipal World – December 2015

13.15. Northern Ontario Business – Volume 36, No.2 December 2015

13.16. OMERS Member News

13.17. OGRA – Provincial Government denies local land transfer tax to cities outside of Toronto

13.18. Quest 2015: Final Report

Regular Meeting Minutes December 14, 2015

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13.19. Share the Road – Help us Continue to Make Ontario Safer for Cycling

Share the Road Coalition: December 2015

13.20. Schulich Executive Education Centre – 2016 Municipal Leadership Executive Program

13.21. SPI – Fall Protection Solutions

13.22. TMBA – Executive Meeting Minutes – November 20, 2015

December 10, 2015

Resolution No. 15-12-08

Moved By: Councillor Ken Laffrenier

Seconded By: Councillor Lois Perry

Be it resolved that correspondence items 13.1 to 13.22 be noted, filed and recorded in the minutes of this meeting.

Carried.

14. Confirmatory By-law

Resolution No. 15-12-09

Moved By: Councillor Lois Perry

Seconded By: Councillor Ken Laffrenier

Be it resolved that By-Law No. 15-28 being a By-Law to confirm certain proceedings of Council be read a first and second time.

Carried.

Resolution No. 15-12-10

Moved By: Councillor Sue Cote

Seconded By: Councillor Lois Perry

Be it resolved that By-Law No. 15-28 be read a third and final time and be passed and enacted.

Carried.

15. Notice of motion

N/A

16. In camera (closed) session

Resolution No. 15-12-11

Moved By: Councillor Ken Laffrenier

Seconded By: Councillor Susan Cote

Whereas Section 239(2) states that a meeting or part of a meeting may be closed to the public if the subject matter being considered is:

(b) personal matters about an identifiable individual, including municipal or local board employees;

(f) advice that is subject to solicitor-client privilege, including communications necessary for that purpose;

Be it resolved that Council agrees to convene in closed session at 7:40 p.m. to discuss the following matters:

1. By-Law Enforcement Matters

2. Town of Cobalt Correspondence – Water Usage

3. Severance Application – Hunt

4. Tax Arrears Process

5. Human Resources Update

Carried.

Resolution No. 15-12-12

Moved By: Councillor Ken Laffrenier

Seconded By: Councillor Lois Perry

Be it resolved that Council agrees to reconvene in open session at 8:51 p.m. with report.

Carried. Regular Meeting Minutes December 14, 2015

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Council provided direction to staff to contact the Township’s lawyer to develop a letter regarding the property standards issue, to develop a communication protocol regarding water use from fire hydrants, and to develop and send a letter in response to tax arrears process letter.

17. Adjournment

Resolution No. 15-12-13

Moved By: Councillor Lois Perry

Seconded By: Councillor Ken Laffrenier

2015 12 14 REG

Be it resolved that this meeting do now adjourn at 8:52 p.m.

Carried.

General Accounts CAO

Mayor