December 1, 2010

Minutes of the Inaugural Meeting held in the Council Chambers, 937907 Marsh Bay Road, Coleman Township, on Wednesday, December 1th, 2010 at 6:00 p.m.
Township of Coleman Mayor: Dan Cleroux

There were present:

Councillor: Susan Cote, Cathy Marcella, Lois Perry, Pat Tresidder

Clerk-Treasurer: C. Bigelow

Deputy Clerk Intern: L. Belanger

Mayor Cleroux and Councillors Cote, Marcella and Tresidder repeated their Declaration of Office on October 27th, 2010, then signed the same and turned over to the Clerk prior to the Regular Council Meeting and Councillor Perry repeated her Declaration of Office on November 24th, 2010, then signed the same and turned over to the Clerk following the Regular Council Meeting.

The Clerk-Treasurer declared the 2011, 2012, 2013 and 2014 council of the Township of Coleman duly and legally organized to conduct the business of the said Township for the years 2011, 2012, 2013 and 2014 and then turned the conduction of the meeting over to Mayor Dan Cleroux.

Councillor Perry declared a conflict of interest with matters dealing with the Speaker.

Mayor Cleroux advised he is preparing forms which will be provided to persons wishing to make a deputation to Council. Mayor Cleroux plans to have all delegations conducted in an orderly fashion.

Council reviewed and discussed the Town of Cobalt of Cobalt’s letter of intent regarding Sharp Lake Park. Councillor Perry updated Council with respect to the previous Council’s meetings with the Town of Cobalt. The Clerk-Treasurer to arrange a meeting with the council of the Town of Cobalt for sometime in January.

Council reviewed the Cell phone plan provided by Northern Telephone Ltd. Council approved this plan which is to be reviewed quarterly.

Copies of the proposed by-law to regulate the Municipal Water System and by-law to govern the proceedings of Council were distributed to Council for their review and recommendations to be submitted at the next regular meeting on December 8th, 2010.

Motion 10-12-01 MOVED BY Cathy Marcella and SECONDED BY Pat Tresidder

BE IT RESOLVED THAT the following be appointed to the Standing Committees for the year 2011. The first name to be Chairperson of the Committee as per attached Schedule A dated December 1, 2010:

Mayor Dan Cleroux

Acting Mayor: Cathy Marcella

Dan Cleroux Cathy Marcella

Temiskaming Municipal Association

Finance Cathy Marcella Sue Cote

(Treasury, Taxation, Municipal

Funding & Office Services)

Public Works Dan Cleroux Pat Tresidder

(Waste Collection,

Landfill Operations, Recycling,

Roads, Water & Sewer &Transportation

Planning & Development Sue Cote Dan Cleroux

(Official Plan, Bylaws &Public Tenders

Public & Safety Pat Tresidder Dan Cleroux

(Fire, OPP,Health, Airport, Hospital,

Emergency and Animal Control

Government Liaison Dan Cleroux Cathy Marcella

(Federal, Provincial Municipal)

Tourism & Recreation Lois Perry, Dan Cleroux

(Coleman, Cobalt, Latchford, Temagami CHS, Marketing, Bass Lake Park & Loon Lake Park)

Environment, Natural Resources &Economic Development Dan Cleroux

(Properties of Environmental concerns, Land, Timber, Aggregates, etc. Carried.

Councillor Perry wanted it noted that the Committee Appointment process was not discussed with her prior to making the appointments. “Experienced councillors were given house cleaning jobs”.

Motion 10-12-02 MOVED BY Pat Tresidder and SECONDED BY Sue Cote:

BE IT RESOLVED THAT Mayor Dan Cleroux and Acting Mayor Cathy Marcella be empowered and authorized to sign on behalf of the Corporation all cheques, promissory notes and other negotiable instruments for the proper carrying on of business of the Corporation.

Each document or cheque to be signed by an elected official (Mayor or Acting Mayor) and an appointed official (Clerk-Treasurer) Carried.

Motion 10-12-03 MOVED BY Lois Perry and SECONDED BY Sue Cote:

WHEREAS subsection 478(1) of the Municipal Act, R.S.O. 2001, Part XVIII provides that one-third of the remuneration paid to the elected members of councils and their local boards shall be considered as expenses incident to the discharge of their duties as members of council or local board;

AND WHEREAS subsection 478(2) of the Municipal Act, R.S.O. 2001, Part XVIII, as amended, ceases to apply to elected members of the council of a municipality or its local boards on January 1, 2011 unless the municipality passes a resolution before January 1, 2011 stating its intention that one-third of the remuneration paid to the elected members of the council and its local boards shall continue as expenses incident to the discharge of their duties as members of the council or local board;

AND WHEREAS the Council of the Township of Coleman hereby deems it desirable to continue the provisions of subsection 478 (1) of the Municipal Act beyond January 1, 2011;

BE IT RESOLVED THAT it is the intention of this Council that the provisions of subsection 478(1) continue to apply to the elected members of this council and its local boards from December 1, 2010 to November 30, 2014. Carried.

Mayor Cleroux donated the theatre tickets to the following:

tickets for two events to the Coleman Fire Department for draws at their New Years Party

tickets for one event to the Cobalt Food Bank for a recipient

Motion 10-12-04 MOVED BY Pat Tresidder and SECONDED BY Cathy Marcella:

BE IT RESOLVED THAT Lois Perry be appointed to the District of Timiskaming Social Services Assistance Board to represent the Township of Coleman for 2011, 2012, 2013 and 2014. Carried.

Motion 10-12-05 MOVED BY Lois Perry and SECONDED BY Sue Cote:

BE IT RESOLVED THAT Colleen Belanger be appointed to the Cobalt Public Library Board to represent the Township of Coleman for 2011. Carried.

Motion 10-12-06 MOVED BY Cathy Marcella and SECONDED BY Sue Cote:

BE IT RESOLVED THAT Pat Tresidder be appointed to the Earlton-Timiskaming Regional Airport to represent the Township of Coleman for 2011. Carried.

Motion 10-12-07 MOVED BY Sue Cote and SECONDED BY Cathy Marcella:

BE IT RESOLVED THAT the Clerk-Treasurer be authorized to purchase a “Christmas” ad in the Voice in the amount of $79.00. Carried.

Motion 10-12-08 MOVED BY Sue Cote and SECONDED BY Cathy Marcella:

BE IT RESOLVED THAT the Clerk-Treasurer be authorized to purchase “Seasons Greetings” ad in the Speaker in the amount of $98.00. Carried.

Motion 10-12-09 MOVED BY Sue Cote and SECONDED BY Cathy Marcella:

BE IT RESOLVED THAT The Clerk-Treasurer be authorized to purchase two copies of the 2010/2011 Ontario Environmental Legislation – Volume 2, at a cost of $202.00 plus HST. Carried.

Council reviewed the following correspondence:

– CJTT – request for seasonal greetings 2010

– The Cobalt Historical Society – thank you and update regarding the name of The Cobalt Historical Society.

– Ministry of Citizenship and Immigration – Ontari Medal for Young Volunteers

– Ministry of Citizenship and Immigration – Volunteer Service Award program.

– Ontario Good Roads Association – Minimum Maintenance Standards Litigation – status report.

– District of Timiskaming Social Services Administration Board – District of Timiskaming children and Families Charter.

– Ontario Good Roads Association – The Weather Network as a basic cable service.

Correspondence:

– David Ramsay, MPP – congratulations

– OTS Newsletter

– AMO Watchfile

Councillor Marcella advised Coleman the cat must go as two Councillors suffer from cat allergies. Councillor Cote will request quotes from local pest control firms before a final decision is made.

Councillor Cote will obtain quotes for two computers and one laptop for the 2011 budget.

Copies of the proposed changes to the Agenda and Minutes format were distributed to Council for their consideration.

Motion 10-12-10 MOVED BY Lois Perry and SECONDED BY Sue Cote:

BE IT RESOLVED THAT this meeting do now adjourn. Carried.

______________________________________ _____________________________________

CLERK-TREASURER MAYOR