December 01, 2014

Minutes of the Regular Meeting of the Council of the Township of Coleman held at the Council Chambers, 937907 Marsh Bay Road, Coleman Township, Ontario on Monday, December 1st, 2014 at 6:30 P.M. INAUGURAL MEETING MINUTES December 1, 2014 _____________________________________________ ________________________________

Minutes of the Regular Meeting of the Council of the Township of Coleman held at the Council Chambers, 937907 Marsh Bay Road, Coleman Township, Ontario on Monday, December 1st, 2014 at 6:30 P.M.

There were present: Mayor: D. Cleroux

Councillors: S. Cote

K. Laffrenier

C. Marcella

L. Perry

Works Foreman: B. Bigelow

Clerk-Treasurer: C. Bigelow

By-Law Officer: K. Jones

Deputation: Mr. Barrie Story, Temiskaming Nordic Ski Trail

Present: Ms. Lynn Gibson

Mayor Cleroux called the meeting to order at 6:00 p.m .

DECLARATION OF OFFICE

Mayor Cleroux and Councillors Cote, Laffrenier, Marcella and Perry repeated their Declaration of Office on December 1st, 2014, then signed the same and turned over to the Clerk prior to the Regular Council Meeting.

The Clerk-Treasurer declared the 2015, 2016, 2017 and 2018 council of the Township of Coleman duly and legally organized to conduct the business of the said Township for the years 2015, 2016, 2017 and 2018 and then turned the conduction of the meeting over to Mayor Dan Cleroux.

ADOPTION OF THE AGENDA

Motion 14-12-01 MOVED BY Cathy Marcella and SECONDED BY Lois Perry:

BE IT RESOLVED THAT Council approves the agenda for the regular meeting of December 1st, 2014 as presented – New Business – Ombudsman – ONR Crossing. Carried.

DECLARATION OF CONFLICT OR PECUNIARY INTEREST

Councillor Perry declared a conflict with matters dealing with the Speake and The Voice.

ADOPTION OF THE MIN UTES

Motion 14-12-02 MOVED BY Susan Cote and SECONDED BY Cathy Marcella:

BE IT RESOLVED THAT the minutes of the following Council Meetings be adopted as distributed: Regular Meeting – November 17, 2014 Carried.

ACCOUNTS

Motion 14-12-03 MOVED BY Ken Laffrenier SECONDED BY Lois Perry:

BE IT RESOLVED THAT THE General Accounts in the amount of $174,996.57 be passed and paid.Carried.

Motion 14-12-04 MOVED BY Lois Perry and SECONDED BY Cathy Marcella: INAUGURAL MEETING MINUTES December 1, 2014 _____________________________________________ ________________________________

BE IT RESOLVED THAT THE Payroll in the amount of $28,539.74 be passed and paid. . Carried.

Continued (2)

DELEGATION

Mr. Barrie Story was in attendance to request Council’s support for a 12 month Land Use Permit for the Temiskaming Nordic Ski Club. Mr. Story advised that 4 wheelers and dirt bikes have damaged the trails during the Summer and, as a result, it is very difficult to bring the trails up to their pristine standard for the Winter sports. They have spoken to many of the Summer Users and have been assured of their cooperation. A Land Use Permit would allow the club to install signs indicating limited usage during Summer Months in order to minimize the damage to the sand based trails within the trail area. Council agreed to review the matter and make a decision at the next regular meeting of council.

STAFF REPORTS

Works Department

Work Foreman Brian Bigelow suggested that Mr. Scott Dufresne be hired as snow plow operator on a more permanent basis in future – for the months of November, December, January, February and March. Council agreed to review this proposal in the coming budget.

Motion 14-12-05 MOVED BY Susan Cote and SECONDED BY Cathy Marcella:

BE IT RESOLVED THAT Council approves the Works Department Report submitted by Mr. Brian Bigelow, as presented: Carried.

Administration

The Clerk-Treasurer reported on the following:

– Trailer By-Law review – will have to search for other more appropriate by-laws

– Ontario Northland invoice – the Clerk-Treasurer to request more information regarding this invoice – location of work as well as the names of other municipalities being charges for similar work done within their boundaries on railway crossings.

– iCloud storage plan – fees.

– The Coleman Fire Department will attend the Santa Clause Train visit next Thursday, December 4th .

– The judging of the Christmas lights – probable date – the week of December 15th.

Motion 14-12-06 MOVED BY Lois Perry and SECONDED BY Cathy Marcella:

BE IT RESOLVED THAT Council approves the Administration Report submitted by the Clerk-Treasurer, as presented: Carried.

BY-LAWS

Motion 14-12-07 MOVED BY Lois Perry and SECONDED BY Susan Cote:

BE IT RESOLVED THAT By-Law No. 14-33 being a by-law to authorize the Ontario Community Infrastructure Fund – Formula-Based Component Agreement be read a first and second time. Carried. INAUGURAL MEETING MINUTES December 1, 2014 _____________________________________________ ________________________________

Motion 14-12-08 MOVED BY Cathy Marcella and SECONDED BY Susan Cote:

BE IT RESOLVED THAT By-Law No. 14-33 be read a third and final time and be passed and enacted. Carried.

BUSINESS ARISING FROM THE MINUTES

1. 2014 Township of Coleman Road Program

Councillor Marcella presented a the 2014 Coleman Road Update as of December 1st, 2014.

The Clerk-Treasurer to forward Mr. Britt Herd’s, Miller Paving, proposed work for 2015 to Council and the Work Foreman for their review and input – this matter will be discussed at the next regular meeting.

Continued (3)

BUSINESS ARISING FROM THE MINUTES continued

2. Election report – Comments

The Clerk-Treasurer read Mrs. Sharon Nadeau’s comments regarding the 2014 election process. Mrs. Nadeau mentioned that electors recommended better advertisement in local papers as there was some confusion about the location of the poll the elector should attend to cast their votes. Mrs. Nadeau felt one Coleman location which would include both polls would better serve the electors for the next municipal election.

3. Councillor Training

Council reviewed the proposed training locations – they agreed to wait for the new year at which time, other venues should be offered.

4. CCLT – invoice

Council reviewed the invoice submitted by the Town of Latchford. The Clerk-Treasurer to request more detail before making a decision regarding the website and payment of the invoice. BE IT RESOLVED THAT the Clerk-Treasurer be authorized to purchase an ad in The voice Special Section devoted to Christmas Greetings in the amount of $49.00 Carried. INAUGURAL MEETING MINUTES December 1, 2014 _____________________________________________ ________________________________

NEW BUSINESS

Motion 14-12-09 MOVED BY Cathy Marcella and SECONDED BY Susan Cote:

BE IT RESOLVED THAT the Clerk-Treasurer be authorized to purchase an ad in The voice Special Section devoted to Christmas Greetings in the amount of $49.00 Carried.

Motion 14-12-10 MOVED BY Susan Cote and SECONDED BY Cathy Marcella

BE IT RESOLVED THAT The Corporation of the Township of Coleman approves applying for phase two of FedNor Application along with the Towns of Cobalt and Latchford to hire a Regional Economic Development Officer. Carried..

Motion 14-12-11 MOVED BY Cathy Marcella and SECONDED BY Susan Cote:

BE IT RESOLVED THAT the following be appointed to the Standing Committees for the year 2015. The first name to be Chairperson of the Committee as per attached Schedule:

CHAIR VICE CHAIR

Mayor ………………………………………. Dan Cleorux Cathy Marcell a

Temiskamaing Municipal Association Lois Perry Susan Cote

Finance ……………………………………. Cathy Marcella Susan Cote Planning & Development ……….. Ken Laffrenier Susan Cote INAUGURAL MEETING MINUTES December 1, 2014 _____________________________________________ ________________________________

Treasury, Taxation, Municipal Funding, Office Services

Public Works ……………………………. Dan Cleroux Cathy Marcell a

Waste Collection, Landfill Operation, Recycling, Roads

Water & Sewer, Transportation

Planning & Development ……….. Ken Laffrenier Susan Cote

Official Plan, By-Laws, Public Tenders

Public Safety …………………………. Susan Cote Ken Laffren ier

Fire, OPP, Health, Airport, Hospital Emergency,

Animal Control

Government Liaison ………………. Dan Cleroux Cathy Marcell a

Federal, Provincial, Municipal

Tourism & Recreation ……………. Lois Perry Dan Cleroux

Coleman, Cobalt, Latchford, Temagami, Marketing,

CGIS, Bass Lake Park, Loon Lake Park

Environment, Natural Resources &

Economic Development ……….. Dan Cleroux Ken Laffren ier

Properties of Environmental concerns, timber, aggregates

Economic Development Liaison CC Ken Laffren ier Lois Perry

Continued (4)

NEW BUSINESS contin Property Standard ……………….. Doug McLeod INAUGURAL MEETING MINUTES December 1, 2014 _____________________________________________ ________________________________

Coleman Representative

POA ………………………………………….. Lois Perry

Airport …………………………………… Ken Laffrenier

Temiskaming Hospital …………… Georgette Saxton

Library …………………………………… Anita Koza

Property Standard ……………….. Doug McLeod

Bud Berry

Wyatt Jeffery

Motion 14-12-12 MOVED BY Susan Cote and SECONDED BY Ken Laffrenier:

BE IT RESOLVED THAT Mayor Dan Cleroux and Acting Mayor Cathy Marcella be empowered and authorized to sign on behalf of the Corporation all cheques, promissory notes and other negotiable instruments for the proper carrying on of business of the Corporation.

Each document or cheque to be signed by an elected official (Mayor or Acting Mayor) and an appointment official ( Clerk-Treasurer).Carried.

Motion 14-12-13 MOVED BY Lois Perry and SECONDED BY Cathy Marcella:

WHEREAS subsection 478(1) of the Municipal Act, R.S.O. 2001, Part XVIII provides that one-third of the remuneration paid to the elected members of councils and their local boards shall be considered as expenses incident to the discharge of their duties as members of council or local board;

AND WHEREAS subsection 478(2) of the Municipal Act, R.S.O. 2001, Part XVIII, as amended, ceases to apply to elected members of the council of a municipality or its local boards on January 2015 unless the municipality passes a resolution before January 1, 2015 stating its intention that one-third of the remuneration paid to the elected members of the council and its local boards shall continue as expenses incident to the discharge of their duties as members of the Claire Bigelow, Brian Bigelow, Christine Gagnon, Dianne Desormeaux and Don Laitinen to issue burning permits. Carried. INAUGURAL MEETING MINUTES December 1, 2014 _____________________________________________ ________________________________

council or local board;

AND WHEREAS the Council of the Township of Coleman hereby deems it desirable to continue the provisions of subsection 478(1) of the Municipal Act beyond January 1, 2015;

BE IT RESOLVED THAT it is the intention of this Council that the provisions of subsection 478(1) continue to apply to the elected members of this council and its local boards from December 1, 2014 to November 30, 2018. Carried.

Motion 14-12-14 MOVED BY Ken Laffrenier SECONDED BY Lois Perry:

BE IT RESOLVED THAT the following be appointed Fire Wardens for the Township of Coleman for the year 2015: Brian Bigelow and Peter Monk

Claire Bigelow, Brian Bigelow, Christine Gagnon, Dianne Desormeaux and Don Laitinen to issue burning permits. Carried.

Motion 14-12-15 MOVED BY Cathy Marcella and SECONDED BY Ken Laffrenier:

BE IT RESOLVED THAT Mr. Brian Bigelow be appointed Weed Inspector for the year 2015. Carried.

Motion 14-12-16 MOVED BY Cathy Marcella and SECONDED BY Susan Cote:

BE IT RESOLVED THAT the Clerk-Treasurer be authorized to submit an application for four (4)

students to the Ministry of Northern Development and Mines. Carried.

Motion 14-12-17 MOVED BY Lois Perry and SECONDED BY Susan Cote:

BE IT RESOLVED THAT the Clerk-Treasurer be authorized to submit an application for two (2) students to the Ministry of Citizenship, Ministry of Culture, Ministry of Tourism and Recreation for a grant for summer students. Carried.

Motion 14-12-18 MOVED BY Ken Laffrenier and SECONDED BY Cathy Marcella:

BE IT RESOLVED THAT the Clerk-Treasurer be BE IT RESOLVED THAT the Clerk-Treasurer be authorized to pay the final installment in the amount of $5,664.63 for the French Public Board for 2014 school purposes. The total payments for 2014 are $22,553.01. Carried. INAUGURAL MEETING MINUTES December 1, 2014 _____________________________________________ ________________________________

authorized to pay the final installment for $69,708.09 for the English Public Board for 2014 school purposes. The total payments for 2014 are $260,576.46. Carried.

Continued (5)

NEW BUSINESS continued

Motion 14-12-19 MOVED BY Cathy Marcella and SECONDED BY Susan Cote:

BE IT RESOLVED THAT the Clerk-Treasurer be authorized to pay the final installment in the amount of $5,664.63 for the French Public Board for 2014 school purposes. The total payments for 2014 are $22,553.01. Carried.

Motion 14-12-20 MOVED BY Cathy Marcella and SECONDED BY Ken Laffrenier:

BE IT RESOLVED THAT the Clerk-Treasurer be authorized to pay the final installment in the amount of $16,672.24 for the English Separate Board for 2014 school purposes. The total payments for 2014 are $64,509.04. Carried.

Motion 14-12-21 MOVED BY Lois Perry and SECONDED BY Ken Laffrenier

BE IT RESOLVED THAT the Clerk-Treasurer be authorized to pay the final installment in the amount of $37,667.38 for the French Separate Board for 2014 school purposes. The total payments for 2014 are $149,242.81. Carried.

Motion 14-12-22 MOVED BY Ken Laffrenier and SECONDED BY Cathy Marcella:

BE IT RESOLVED THAT the following Township of Coleman property taxes be written off:

Roll # 5401 000 001 37000 – Tax Prior $166.49 Interest $125.06 2011 $138.98 $67.81

2012 $157.65 $53.23

2013 $177.65 $32.67 INAUGURAL MEETING MINUTES December 1, 2014 _____________________________________________ ________________________________

2014 $196.68 $6.80

Total $1,110.02 Carried.

2. Appointments

DTSSAB

A length discussion was held regarding the appointment of Ms. Lois Perry to the DTSSAB Board.

Ms. Perry advised that, during her term, there were no increases in billing and she had become familiar with the Budget process as well as all other components of the DTSSAB Board. Mayor Cleroux felt that the representatives should be moved around and recommended Mayor Tina Sartoretto, Town of Cobalt. Eventually, Ms. Perry withdrew her name from the list of nominees for this position. Council then supported Ms. Sartoretto’s nomination.

Timiskaming Health Unit

A discussion was held regarding replacing Ms. Sue Neilson on the Timiskaming Health Unit board as well. Mayor Cleroux and Councillors Cote and Marcella supported the nomination of Ms. Carol Lowry.

Mayor Clerux will discuss these nominations with the other mayors and a final decision will be made at the next regular meeting of Council.

Council reviewed the following correspondence:

– MPAC – Assessment Growth report

– Ministry of Finance – Ontario Municipal Partnership Fund program allocations for 2015

– Minister of Ontario Seniors’ Secretariat – Age-Friendly Community Planning

The Clerk-Treasurer will look into this program in view of replacing the pavilion at Bass Lake Park

– Ms. Belinda Beairsto’s update for Coleman residents’s usage of the recycling program.

– Northern Ontario School of Medicine’s INAUGURAL MEETING MINUTES December 1, 2014 _____________________________________________ ________________________________

Financial Support request was denied.

– Temiskaming District Secondary School’s request for donation was denied.

Continued (6)

NEW BUSINESS continued

OMBUDSMAN DISCUSSION

Mayor Cleroux reported on his discussion with the Ombudsman’s Office regarding the Bass Lake Railway Crossing. This office was informed by Ontario Northland that they do not charge municipalities for work performed on Railway Crossings. Mayor Cleroux will forward the most recent invoice received from Ontario Northland for the removal of ties to the Ombudsman’s office.

COMMITTEE REPORTS

Bass Lake Committee

Mayor Cleroux suggested that Ms. Julie Buffam be invited to join the committee and that the railway crossing be added to the committee.

CORRESPONDENCE

– AMCTO – Municipal Minute, Legislative Express

– AMO Communications – Policy Update, Watch File, Breaking News, Report

– CGIS – feature

– David Sunday – Municipal, Land Use & Development Report

– Canadian Urban Institute – Measure the Health of Canada’s Infrastructure

– Cleantech Canada – newsletter

– Earlton-Timiskaming Regional Airport

– Global Payments – sale

– Graham Zeisner – Increase Productivity

– HR Advantage – newsletter

– HazMat Management – news

– Ontario Tire Stewardship – notice

– Sierra Club Canada – TransCanada’s PR firm Motion 14-12-23 MOVED BY Cathy Marcella and SECONDED BY Susan Cote: INAUGURAL MEETING MINUTES December 1, 2014 _____________________________________________ ________________________________

– TMA – agenda

– The Weekly Detour – newsletter

– The Working Forest

– Temiskaming Municipal Association – meeting

– Timiskaming Health Unit Board of Health – minutes

– TransCanada – information

– Vindra Sahadeo – Settlement Worker

CONFIRMATORY BY-LAW

Motion 14-12-23 MOVED BY Cathy Marcella and SECONDED BY Susan Cote:

BE IT RESOLVED THAT By-Law No. 11-10 being a by-law to confirm certain proceedings

of Council be read a first and second time. Carried.

Motion 14-12-24 MOVED BY Lois Perry and SECONDED BY Ken Laffrenier

BE IT RESOLVED THAT By-Law No. 11-10 be read a third and final time and be passed and enacted. Carried.

Continued (7)

IN CAMERA (CLOSED) SESSION

Motion 14-12-25 MOVED BY Susan Cote and SECONDED BY Cathy Marcella:

WHEREAS Section 239(2) states that a meeting or part of a meeting may be closed to the public if the subject Matter being considered is:

(a) personal matters about an identifiable individual, including municipal or local board employees;

(b) advice that is subject to solicitor-client privilege, including communications necessary for that purpose; INAUGURAL MEETING MINUTES December 1, 2014 _____________________________________________ ________________________________

BE IT RESOLVED THAT Council agrees to reconvene in closed session at 8:05 p.m. to discuss the following matter; By-Law Enforcement Rep

Chitaroni Subdivision and Other Business

Sharp Lake Park Carried.

Motion 14-12-26 MOVED BY Cathy Marcelloa and SECONDED BY Ken Laffrenier:

BE IT RESOLVED THAT Council agrees to reconvene in open session at 8:55 p.m. without a report. Carried.

Motion 14-12-27 MOVED BY Ken Laffrenier and SECONDED BY Lois Perry:

BE IT RESOLVED THAT Council approves the By-Law Officer’s Report submitted by Mr. Ken Jones, as presented: Carried.

ADJOURNMENT

Motion 14-12-28 MOVED BY Susan Cote and SECONDED BY Cathy Marcella:

BE IT RESOLVED THAT this meeting do now adjourn. Carried.

GENERAL ACCOUNTS

25972 Kenneth Jones50.00

25973 Jennifer Milroy61.25

26002 Staples174.97

260031780106 Ontario Inc. 2,452.50

26004 Accuracy Environmental39.55

26005 Carswell109.15

26006 CIBC1,061.38

26007 Claire Bigelow233.39

26008Cote’s Pole Line Inc. 1,900.10

26009 Don Laitinen450.00

26010Dis. Tim Social Services Ad Bd 16,248.00

26011 Fire Safety Distributions Ctre1,195.49

26012 Fountain tire544.15

26013Grant Fuels Inc. 1,195.49

26014 Hydro One42.07 INAUGURAL MEETING MINUTES December 1, 2014 _____________________________________________ ________________________________

26015J.L. Richards & Associates 1,792.19

26016 Kemp Pirie 323.29

26017 Kenworth460.43

26018 Lakeview Signs610.07

26019Linde Canada Ltd. 388.86

26020Minister of Finance – OPP 4,926.00

26021 Northern Tel1,024.08

26022 OMERS3,178.08

Continued (8)

GENERAL ACCOUNTS continued

26023 Ontera 16.48

26024 Orkin PCVO Services86.45

26025 Pioneer Diesel Injection35.71

26026Receiver General – Payroll Ded. 5,394.77

26027Eng Public – Ontario North 69,708.09

26028French Public – Conseil 5,664.63

26029English Sep Northeasteam 16,672.24

26030French Sep Conseil Scholaire 37,667.38

26031 Staples149.22

26032 Techknowledgy Office Pro222.17

26033 Temiskaming Speaker283.63

26034 Wayne’s Garage966.00

26035Workplace Safety & Ins. Bd 765.98

TOTAL $174,996.57

_____________________________________ ____________________________________

CLERK-TREASURER MAYOR