August 4, 2010

Minutes of the Regular Meeting of the Council of the Township of Coleman held at the Council Chambers, 937907 Marsh Bay Road, Coleman Township, Ontario on Wednesday, August 4th, 2010 at 6:00 P.M.

Councillors: R. Beeson

There were present: Mayor: C. Belanger

A. Chitaroni

L. Perry

Agnico Eagle Mines: Jean Francois Doyon

Clerk-Treasurer: C. Bigelow

AECOM: Bruce McMullan

Ministry of Northern Development, Mines and Forestry: Dawn Spires

Present: Dan Cleroux, Gary Bigelow and Gino Chitaroni

Councillor Albert Chitaroni declared a Conflict of Interest with matters dealing with the Coleman Water Distribution System.

Mr. Bruce McMullan updated all present regarding the stope and insufficient covering found as a result of pre drilling which is now 90% to 95% complete. Mr. McMullan, Mr. Doyon and Ms. Spires reviewed maps prepared in the 1960’s to the 1980’s in the Thompson, Knight and Cunningham Reports.

The stope is located near Shaft # 6 on Lower O’Brien Road. Mr. McMullan has not been able to find a way around this hazard. Mr. McMullan needs guidance from Agnico Eagle Mines and the Ministry of Northern Development, Mines and Forestry in order to know what work has to be done.

The other hazard was found on Kerr Lake Road in front of Gary Bigelow’s property. Mr. McMullan has found another way to access this property to install the water line by coming by the Sylvester Shaft through the back lane. A heat tracer and insulation will be used to prevent freezing.

Mr. Gary Bigelow was in attendance to express his concern with the blasting being carried on in the area. He is worried that his building might be damaged when the Contractor blasts hear his building and he advised he would not be responsible for any damages done to his property. Mr. Bigelow wanted an update with respect to the moneys spent of drilling and blasting to date.

Mr. Gino Chitaroni was in attendance to get an update on the project. He advised that the Province should be approached to fund the extra expenses incurred as a result of the hazards revealed by the test run. Mr. Chitaroni wanted to know the estimated paving cost in the project. He suggested that if there is not enough money left to pave, perhaps Council would consider Cold Treatment.

Mr. Jean Francois Doyon will discuss this matter with his superiors and expects to visit the site within the coming week with respect to Agnico Eagles Inc.’s closure plan to see if they need further investigation. Ms. Spires does not have any definitive answers but will investigate the possibility of financial assistance from the Ministry of Northern Development, Mines and Forestry. Ms Spires and Mr. Doyon will hold a conference call this Friday to review this matter.

Council advised they are asking for any financial assistance with the rehabilitation of the stope crossing Lower O’Brien Road as they all agreed that the Water Users should not be responsible for fixing this hazard. Lower O’Brien Road is a public road and poses a danger to the public at present.

Continued (2)

Council was in complete agreement with Mr. Gino Chitaroni and requested a report from AECOM with respect to work and cost of rehabilitating these hazards. Mayor Belanger to contact the Hon. David Ramsay, MPP and the Hon. Anthony Rota, MP to advise the municipality will be looking for financial assistance to cover the cost of this work. A letter will be formulated and forwarded to all Ministries involved.

Mayor Belanger thanked Mr. Doyon, Ms Spires and Mr. McMullan for attending the meeting and updating Council regarding this very important matter.

Council requested an update of moneys spent on the Coleman Water Distribution System Upgrade Project.

Mayor Belanger requested an update with respect to the stopes, trenches and open cuts found in the area where Northern College will be located on Portage Bay Road. Ms. Spires will forward this request to Mr. Chris Hamlin who is charge of the Abandoned Mines Program and inform Council.

Motion 10-08-01 MOVED BY Lois Perry and SECONDED BY Ron Beeson:

WHEREAS Grant Forest Products Inc. and certain of its affiliates have agreed to sell to Georgia-Pacific LLC and certain of its affiliates certain rights and assets related to Grant’s oriented strand board business, including but not limited to the OSB production facility at Englehart, Ontario;

AND WHEREAS the agreement states that “this agreement shall ensure to the benefit of and be binding upon the parties hereto, their heirs, executors, administrators and assigns, respectively”;

AND WHEREAS the majority of Council, upon the advice of the Municipal Lawyer, was in favour of assigning the contract to Georgia Pacific LLC;

AND WHEREAS the deadline for assigning the contract to Georgia Pacific LLC was May 21st, 2010;

In Favour Opposed Absent

BE IT RESOLVED THAT Council retroactively approves that Mayor Belanger had the authority to sign the Consent to Assignment of Contract on behalf of Corporation.

Colleen Belanger Albert Chitaroni Pat Tresidder

Ron Beeson

Lois Perry Carried.

Motion 10-08-02 MOVED BY Ron Beeson and SECONDED BY Lois Perry:

BE IT RESOLVED THAT Severance B04-10 (Albert Chitaroni) be approved. Carried.

Motion 10-08-03 MOVED BY Lois Perry and SECONDED BY Ron Beeson:

BE IT RESOLVED THAT By-Law No. 10-20 being a by-law authorizing the borrowing of money by way of temporary advances to meet expenditures made in connection with the Coleman Water Distribution System Upgrades be read a first and second time. Carried.

Motion 10-08-04 MOVED BY Lois Perry and SECONDED BY Ron Beeson:

BE IT RESOLVED THAT By-Law No. 10-20 be read a third and final time and be passed and enacted. Carried.

The Clerk-Treasurer advised Mr. Howard Berry has agreed to sit on the compliance Audit Committee.

There will be a special meeting of the Cobalt, Coleman Latchford, Temagami Joint Economic Development committee held on August 5th, 2010.

Correspondence:

– Citizenship and Immigration Canada

– North East LHIN

– Chamber – Inner Healings

– AMO – Watch File

– AMO – Waste Diversion

– MNDM&F – Wood Products Company Expands in New Liskeard

– FCM Services – Municipal marketplace

– Emergency Management & Training Inc. – West Coast Earthquake

– Cross Country Kitchen Table Talks

Mr. Reg Holdsworth was in the office to complain about the Refinery Townsite Boat Launch installed by Ontario Power Generation. Mr. Dan Cleroux advised he has been discussing this matter with Mr. Pat Bourgouin, OPG. Mr. Bourgouin will be visiting the site in the next few days.

Motion 10-08-05 MOVED BY Lois Perry and SECONDED BY Ron Beeson:

WHEREAS Section 239 (2) states that a meeting or part of a meeting may be closed to the public if the subject matter being considered is

(a personal matters about an identifiable individual, including municipal or local board employees;

(b) litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board;

BE IT RESOLVED THAT this part of the meeting be closed to the public. Carried.

Motion 10-08-06 MOVED BY A. Chitaroni and SECONDED BY Lois Perry :

BE IT RESOLVED THAT this meeting do now adjourn. Carried

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CLERK-TREASURER MAYOR