August 4, 2008 Special

Minutes of a Special Meeting held in the Council Chambers, 937907 Marsh Bay Road, Coleman Township, on Wednesday, August 4th, 2008 at 6:00 p.m.

There were present:

Township of Coleman Acting Mayor: L. Perry

Councillor: R. Beeson

A. Chitaroni P. Tresidder

Clerk-Treasurer: C. Bigelow

Refinery Townsite: Reg Holdsworth, Marcel Allaire, Kurt Leopold, Marg Sawyer, Therese Lalonde, Dan Cleroux and Henry Meilleur.

Ministry of Natural Resources: Bob Aubin, Kim Groenendyk and Rick Calhoun

Present: Mr. Gerry Boucher

Refinery Townsite Residents were presented with their Promissory Notes which are to be signed and returned to the Clerk. This charge represents their portion of the cost incurred with the replacement of the Septic System in December 2007. The Clerk will forward Promissory Notes to Residents who were absent from this meeting.

Refinery Townsite Residents’ Concerns/Recommendations:

– Refinery Townsite should be provided with an annual financial report for the Septic System

– Regular maintenance should be ongoing

– Weeds should be controlled and the site should be re-seeded in the Spring

– A Committee should be set up so that Residents have some input in the decision making.

Council reviewed the sketch and invoice provided by Sutcliffe Rody Quesnel Inc. for the Commercial/Industrial Development on Highway 11. The Clerk-Treasurer to discuss this matter with Mr. Vollick prior to paying the invoice

Council reviewed the quote provided by Hydro One for the line relocate at 918169 Portage Bay Road.

The Clerk-Treasurer provided Council with a copy of the Coleman Distribution System Schedule B Class EA Work Authorization Agreement submitted by Mr. Bruce McMullan, UMA Engineering Ltd. Council Tresidder will set up a meeting with the Water Users.

Correspondence received from the Town of Cobalt regarding the Legion Cenotaph Relocation was reviewed. The Town of Cobalt is agreeable to the relocation of the Cenotaph into its park. The project will proceed as soon as the Canadian Legion provides a letter confirming their approval of the project and quotes are received from local contractors.

Council will not order the Canadian Subsidy Directory year 2008 edition.

The Clerk-Treasurer provided Council with copies of a Draft Tower/Site Agreement submitted by O.N.Tel Inc. Council will review this matter at the next meeting.

The Clerk-Treasurer provided Council with copies of an open letter to property owners in the Unincorporated Territory distributed at the Provincial Land Tax Reform Information Session held August 20th, at the Kenogami Community Hall.

Continued (2)

Mr. Gerry Boucher was in attendance to discuss his proposal to erect a sign at the entrance of Moose Lake Road. Mr. Boucher provided the Ministry of Transportation with all required information. As his leased property does not front on Highway 11, he requires a permit from the Ministry of Transportation to place his sign on Highway 11. Councillor Perry will prepare a resolution for the next regular meeting dealing with highway signs in the Township of Coleman.

Acting Mayor Perry introduced representatives from the Ministry of Natural Resources.

A discussion was held regarding the Township of Coleman’s interest in acquiring Crown land to support its economic development. Acting Mayor Perry advised this project would become an integral part of the Northern College/Coleman Wildlife and Environmental Centre. A copy of the Project Prospectus was provided to MNR representatives.

Mr. Calhoun expanded on the process required in acquiring crown land from the Province. The Township of Coleman has a municipal exemption from Regulation 334 of the Environmental Assessment Act. The process will begin with the submission of a detailed project proposal – a Proponent’s Information Package was distributed to Council. The Provincial Policy Statement must be addressed in the submission and Public Interest must be protected. Mr. Calhoun recommended hiring a Consultant to assist with this project which should include a development strategy. He suggested forwarding the proposal to Mr. Laurie Brownlee, Planner for the Ministry of Municipal Affairs and Housing. The timeline depends on the information provided in the proposal. The acquisition process includes public consultation and a survey before being finalized.

Correspondence:

– FCM – Green Municipal Fund

– Province of Ontario – Forest Biofibre Policy to promote clean energy and innovation

– New Affordable Housing Officially Opens in Peterborough

– BOOST – Child Abuse Prevention & Intervention

– Town of Cochrane – MOL orders

– OPG – ruidelines and graph for week of August 14, 2008

– Power Works – August 2008

– Frontline Security – protecting critical infrastructure

Motion 08-08-11 MOVED BY Ron Beeson and SECONDED BY Pat Tresidder:

BE IT RESOLVED THAT this meeting do now adjourn. Carried.

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CLERK-TREASURER MAYOR