August 29, 2017

Minutes of a Special Meeting held in the Council Chambers/ Community Hall, 937907 Marsh Bay Road, Coleman Township, on Tuesday, August 29th, 2017, at 6:00 p.m.

1. Calling the Meeting to Order

The meeting was called to order by Mayor Dan Cleroux at 6:15 p.m.

2. Roll Call

Present:

Mayor Dan Cleroux

Councillors Ken Laffrenier, Cathy Marcella and Lois Perry

Also Present:

Logan Belanger, CAO

Regrets:

Councillor Susan Cote

Brian Bigelow, Public Works Foreman

Don Laitinen, Fire Chief

Members of the Public Present:

0

Members of the Press Present:

0

3. Adoption of the Agenda

Mayor Cleoux requested the addition of 7.3 – Victor’s Way Private Road – Realtor Request

Resolution No. 17-08-30

Moved By: Councillor Lois Perry

Seconded By: Councillor Ken Laffrenier

Be it resolved that the agenda for the special meeting of August 29, 2017, be approved as amended.

Carried.

4. Declaration of Conflict or Pecuniary Interest and General Nature Thereof

Councillor Ken Laffrenier declared a conflict of interest for item 7.2.2 Bell Mobility – Consent for approving collocation, under Motions.

5. Staff Update

5.1. Administration – The CAO distributed Administrative Report No. 2017-08-04 regarding the sale of land to Cobalt Power Inc. which included a summary of the matter to date.

Resolution No. 17-08-31

Moved By: Councillor Ken Laffrenier

Seconded By: Councillor Lois Perry

Be it resolved that Council for the Council for the Township of Coleman acknowledges receipt of Administrative Report 2017-08-04; and

That Council directs staff to prepare the necessary by-law to enter into a Purchase and Sale Agreement with Cobalt Power Group Inc., as the purchaser, in the amount of $54,920.00 plus applicable taxes for land legally described as the following for consideration at the August 21, 2017 special meeting of Council: and PIN 61388-0010 (LT): COLEMAN CON 6 S PT LOT 1 PCL 5988NND

PIN 61388-0007 (LT): COLEMAN CON 6 N PT LOT 1 PCL 14246SST

PIN 61388-0005 (LT): COLEMAN CON 6 N PT LOT 1 PCL 10726SST

PIN 61388-0006 (LT): PCL 9023 SEC SST; PT LT 1 CON 6 COLEMAN[…]

PIN 61388-0008 (LT)

PCL 9336 SEC SST; PT LT 1 CON 6 COLEMAN AS IN NP5547[…]

PIN 61388-0003 (LT): COLEMAN CON 6 N PT LOT 1 PCL 10837SST

PIN 61388-0019 (LT): COLEMAN CON 6 N PT LOT 2 PCL 17428SST

That Council agrees to retain Paul Crombeen, Kemp Pirie Crombeen to represent the Township in this land sale.

Carried.

The CAO distributed Administrative Report No. 2017-08-05 to amend by-law 16-10 to extend the closing date on an Easement Agreement with Hydro One.

Resolution No. 17-08-32

Moved By: Councillor Ken Laffrenier

Seconded By: Councillor Cathy Marcella

Be it resolved that Council for the Council for the Township of Coleman acknowledges receipt of Administrative Report 2017-08-05; and

That Council directs staff to prepare the necessary by-law to amend the Easement Agreement with Hydro One Networks Inc. for Pin No.’s 61383-0074, 61383-0073, 61383-0095 and 61383-0012 under by-law no. 16-10 for consideration at the August 29, 2017 special meeting of Council.

Carried.

.

6. By-laws

6.1. Sale of Land – Cobalt Power Group Inc.

Resolution No. 17-08-34

Moved By: Councillor Ken Laffrenier

Seconded By: Councillor Cathy Marcella

Be it resolved that By-Law No. 17-35 being a by-law to authorize the Sale of Land to Cobalt Power Group Inc. being various lots within the Township of Coleman, District of Temiskaming be read a first and second time.

Carried.

Resolution No. 17-08-35

Moved By: Councillor Lois Perry

Seconded By: Councillor Ken Laffrenier

Be it resolved that By-Law No. 17-35 be read a third and final time and be passed and enacted.

Carried.

6.2 Amend By-law No. 16-10: Easement Agreement with Hydro One Networks Inc.- Approved

Resolution No. 17-08-36

Moved By: Councillor Lois Perry

Seconded By: Councillor Cathy Marcella

Be it resolved that By-Law No. 17-43 being a by-law to amend the Easement Agreement with Hydro One Networks Inc. for Pin No.’s 61383-0074, 61383-0073, 61383-0095 and 61383-0012 under by-law no. 16-10 be read a first and second time.

Carried.

Resolution No. 17-08-37

Moved By: Councillor Ken Laffrenier

Seconded By: Councillor Cathy Marcella

Be it resolved that By-Law No. 17-43 be read a third and final time and be passed and enacted.

Carried.

6.3 Appoint Municipal Auditor – Approved

Resolution No. 17-08-38

Moved By: Councillor Cathy Marcella

Seconded By: Councillor Lois Perry

Be it resolved that By-Law No. 17-44 being a by-law to appoint a Municipal Auditor for the Township of Coleman for the 2017 fiscal year be read a first and second time.

Carried. Special Meeting Minutes August 29, 2017

3

Resolution No. 17-08-39

Moved By: Councillor Lois Perry

Seconded By: Councillor Ken Laffrenier

Be it resolved that By-Law No. 17-44 be read a third and final time and be passed and enacted

Carried.

7. New Business

7.1 Conferences:

7.1.1 None

7.2 Motions

7.2.1 Bass Lake Ultraviolet System – Quotation

Resolution No. 17-08-40

Moved by: Councillor Ken Laffrenier

Seconded By: Councillor Cathy Marcella

Whereas the CAO requested receipt of three quotations for the supply and installation of an ultraviolet (UV) treatment unit for Bass Lake Park for council consideration;

Be it resolved that that the Council for the Township of Coleman accepts the quotation from T.J Adshead Inc. for the Supply and Installation of a UV treatment system for Bass Lake, for $6,675.94, plus HST.

7.2.2 Bell Mobility – Consent for approving collocation

Resolution No. 17-08-41

Moved by: Councillor Cathy Marcella

Seconded By: Councillor Lois Perry

Be it resolved that Council for the Township of Coleman authorizes the CAO to sign the letter received by Bell Mobility, dated June 16, 2017 regarding a request to collocate their wireless equipment, per the Lease Agreement between the Township of Coleman and Bell Mobility (specifically section 6).

Carried.

7.3 Victor’s Way, Private Road – Realtor Request – Mayor Cleroux received a request from a local realtor for a letter reassuring potential buyers about future access for properties located on the private road. As Council cannot comment on the status of private roadways, it was recommended sending the realtor the road plan outlined the Forest Management Plan prepared by Grant Forest Products.

8. Correspondence

8.1. Moose Call, August 2017

8.2. Northern Ontario School of Medicine – North Passage, Volume 17, Issue 2

8.3. Norther Ontario Business – September 2017

8.4. Ontario College of Teachers – Anishinaabe Artistic Representations if the Ethical Standards of Practice for the Teaching Profession and the Standards of Practice for the Teaching Profession

8.5. The Voice Vol 14, No 17.

Resolution No. 17-08-42

Moved By: Councillor Ken Laffrenier

Seconded By: Councillor Cathy Marcella

Be it resolved that that correspondence items 8.1 to 8.5 be noted, filed and recorded in the minutes of this meeting.

Carried. Special Meeting Minutes August 29, 2017

4

9. Adjournment

Resolution No. 17-08-43

Moved By: Councillor Ken Laffrenier

Seconded By: Councillor Cathy Marcella

Be it resolved that this meeting do now adjourn at 7:19 p.m.

Carried. CAO

Mayor