August 29, 2011

SPECIAL MEETING MINUTES

August 29, 2011
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Minutes of the Regular Meeting of the Council of the Township of Coleman held at the Council Chambers, 937907 Marsh Bay Road, Coleman Township, Ontario on Monday, August 29th, 2011 at 5:30 P.M.

There were present:

Mayor: D. Cleroux
Councillors: S. Cote , C. Marcella , L. Perry, P. Tresidder
Works Department: B. Bigelow
Clerk-Treasurer: C. Bigelow
Fire Chief: D. Laitinen
By-Law Officer: K. Jones
Deputation: Gary Bigelow

There were present in the audience: Robert Montgomery, Georgette Saxton, Doug McLeod and Aaron Koza.

ADOPTION OF THE AGENDA
Motion11-08-39 MOVED BY Pat Tresidder and SECONDED BY Susan Cote:
BE IT RESOLVED THAT Council approves the agenda for the regular meeting of August 29th, 2011 as presented. Carried.

COUNCIL MINUTES
Motion 11-08-40 MOVED BY Lois Perry and SECONDED BY Cathy Marcella :
BE IT RESOLVED THAT the minutes of the following Council Meetings be adopted as distributed: Regular Meeting – August 15, 2011 Carried.

STAFF REPORTS

Motion 11-08-41 MOVED BY Cathy Marcella and SECONDED BY Pat Tresidder:
BE IT RESOLVED THAT Council approves Mr. Brian Bigelow report as presented. Carried.

Motion 11-08-42 MOVED BY Cathy Marcella and SECONDED BY Pat Tresidder:
BE IT RESOLVED THAT Council approves Mr. Donald Laitinen, Fire Chief, report as presented. Carried.

Motion 11-08-43 MOVED BY Lois Perry and SECONDED BY Cathy Marcella:
BE IT RESOLVED THAT Council approves the Clerk-Treasurer’s report as presented.
Carried.
DELEGATION

Mr. Gary Bigelow was in attendance to get clarification of his water bill. Councillor Marcella advised she will recommend to Council that residents not using or connected to the Coleman Water System and not being charged by the Town of Cobalt be expected to pay for administration and reserve monthly fees only.

BY-LAWS
Motion 11-08-44 MOVED BY Lois Perry and SECONDED BY Pat Tresidder:
BE IT RESOLVED THAT By-Law No. 11-21 being a by-law to approve
an agreement between the Township of Coleman and Municipal Service Providers be read a first and second time. Carried.

Motion 11-08-45 MOVED BY Pat Tresidder and SECONDED BY Susan Cote:
BE IT RESOLVED THAT By-Law No. 11-21 be read a third and final time and be passed and enacted. Carried.

Motion 11-08-46 MOVED BY Cathy Marcella and SECONDED BY Susan Cote:
BE IT RESOLVED THAT By-Law No. 11-27 be read a third and final time and be passed and enacted. Carried.

Motion 11-08-47 MOVED BY Lois Perry and SECONDED BY Pat Tresidder:
BE IT RESOLVED THAT By-Law No. 11-28 being a by-law to amend by-law 11-18 being a by-law of the Township of Coleman to regulate the keeping of animals and the registration of dogs be read a first and second time. Carried.

Motion 11-08-48 MOVED BY Pat Tresidder and SECONDED BY Susan Cote:
BE IT RESOLVED THAT By-Law No. 11-28 be read a third and final time and be passed and enacted. Carried.

BUSINESS ARISING FROM THE MINUTES

Motion 11-08-49 MOVED BY Lois Perry and SECONDED BY Cathy Marcella:
WHEREAS Mr. Ron Dietrick and Mr. Mike Parcher have handed in their resignations as Coleman Volunteer Fire Fighters;
BE IT RESOLVED THAT Council approves the following as a Coleman Volunteer Fire Fighter: Mr. Bob Hearn Carried.

District of Timiskaming Social Services Administration Board – Confirmation received regarding SARR funding provided to the Township of Coleman in the amount of $15,000.00.
District Wide Mock Disaster Table top Exercise – Mayor Cleroux, Councillor Marcella and Chief Don Laitinen will attend the exercise.
Donavan Porter response – this matter will be discussed in closed session of Council.
Cobalt Water Act revision – Council approved the revisions proposed by the Town of Cobalt.
Albert Chitaroni Road Agreement – Mr. Bigelow will identify landmarks and 911 numbers on the survey plan. Council will review the plan at the next meeting.
NEW BUSINESS

Conference – Parks and Recreation Ontario Aquatics Conference News Municipal Alcohol Policy Workshop – Clerk-Treasurer will attend Municipal Finances Course – Clerk will attend.

Garbage Truck repairMotion 11-08-50 MOVED BY Pat Tresidder and SECONDED BY Susan Cote:
BE IT RESOLVED THAT Mr. Brian Bigelow, Works Department, be authorized to request Wayne’s Corner Garage Inc. To repair the 1993 Chev – quote $3,059.15 including HST – transmission . Carried.

Accessibility Directorate of Ontario – Status of the Accessible Built Environment Standard

Ontario Power Generation – Planning Act Requirements notice
Celebrate Ontario 2012 open for applications
Bass Lake Park playground equipment
Motion 11-08-51 MOVED BY Lois Perry and SECONDED BY Cathy Marcella:
BE IT RESOLVED THAT the Clerk-Treasurer be authorized to order #8047 Play Steel Fitness Structure at the cost of $9,224.00 with installation $6,500.00 for a total of $17,768.12 from Henderson Recreation Equipment Limited, as recommended by the Bass Lake Committee.
Carried.

Jim Birtch – Beaver / Temiskaming road – Councillor Marcella will prepare a response to Mr. Birtch’s request for road upgrading.

Vesting of Tax Sales Properties
Motion 11-08-52 MOVED BY Lois Perry and SECONDED BY Cathy Marcella:
WHEREAS the following properties have been advertised through the Municipal Tax Arrears Process;
AND WHEREAS no tenders have been received by the municipality for the properties:
BE IT RESOLVED THAT the following properties be vested to The Corporation of the Township of Coleman:
PIN 61389-0019; Pcl 15032SST; Twp of Coleman the land lying under the water of Ibsen Pond adjacent to SE Pt of Bkn Lt 3, Con 3, as in TP12935; Coleman and PIN 61389-0020 Pcl 12294 SEC SST; S Pt Lt 3, Con 3 Coleman as inLT 111365 (2ndly) Coleman
PIN 61389-0022; Pcl 7776 SEC SST; Pt S ½ Lt 1 Con 3 Coleman as in NP22556; Coleman
PIN 61385-0192; Pcl 13844 SEC SST; Pt Lt 8, Con 6 Coleman SRO as in LT122875; Coleman
PIN 61389-0028; Pcl 2812 SEC NND; Pt N ½ Lt 1 Con 3 Coleman as in NP2037; Coleman.
Carried.
Restorative Justice Week 2011
TransCanada – Landowner Survey
Portage Bay Cottagers’ Association
Motion 11-08-53 MOVED BY Pat Tresidder and SECONDED BY Susan Cote:
WHEREAS issues pertinent to low or high water levels as well as the welfare of the fish habitat on the upper Montreal River and Portage Bay could impact Portage Bay Cottagers’ Association members and users of this water way
AND WHEREAS the Portage Bay Cottagers’ Association have held a joint meeting with the Marsh Bay Conservation Association regarding the Latchford Dam Project;
BE IT RESOLVED THAT the Portage Bay Cottagers’ Association will be considered a Committee of Council when dealing with matters regarding the Latchford Dam Project.
Carried.
Motion 11-08-54 MOVED BY Lois Perry and SECONDED BY Cathy Marcella:
BE IT RESOLVED THAT the Work’s Department be authorized to purchase 6 tires – cost $1,200.60 from Royal Tire New Liskeard. Carried.

COMMITTEE REPORTS AND APPROVAL OF MINUTES

Public Works
Mayor Dan Cleroux thanked Mr. Bigelow for the excellent he has been doing in Mr. Dufresne’s absence.

Government Liaison
A meeting of the Steering Committee was held August 31, 2011. The study on soil study will be released August 31, 2011.

Finance
Councillor Marcella presented the August financial report – expenditures and revenue in line with 2011 budget.

Coleman Water Distribution System
Councillor Marcella recommended that “Non Water Users” be charged for the debt charge,
administration and reserve fees only as the Town of Cobalt is not billing the municipality for these residents/businesses. Council approved. An amendment By-Law 11-27, reflecting these changes, will be presented at the next meeting.

Tourism and Recreation
Councillor Perry advised the next meeting of the Bass Lake Park Committee will be held on September 7, 2011.
Several campers have requested that the water be left on until the end of September – Council agreed.
Council requested a report, including recommendations, from the Manager
The Work Permit for the beach clean up has been received from the Ministry of Natural Resources.
A meeting of the CCLT has not been scheduled to date.

CORRESPONDENCE

– The Risk Report
– Chamber of Commerce – 2011 Radio Auction
Physio Solutions
– AMO – Watch File & Breaking News
– FCM – News
-B.M.R.MFG.INC.-KawarthaTurtleTrauma
– ENE – Environmental Assessment Class Amendment
– The Risk Reporter
– Chamber of Commerce – 2011 Radio Auction
Physio Solutions
– AMO – Watch File & Breaking News
– FCM – News
– B.M.R. MFG. INC. – Kawartha Turtle Trauma Centre
– Municipal World – AMO Event
– North East LHIN – Healthcare Update
– Canadian Environmental Protection – New Headline
– HazMat – Headline News
– R. Fowler – LegalResearch on Crown Lands Patents
– MPAC – Announcement of New President and Chief Administrative Officer
– Statistics Canada – thank you
– The Alzheimer Society of Timmins-Porcupine District – Coffee Break
– Municipal World – Change Management Presentation
– Northeastern Ontario Recreation Association – Forum update and program
– CUPE SCFP Ontario – Child Care Worker & Early Childhood Educator Appreciation Day
– EMO – Killarney Section Meeting minutes – May 16th
– North East LHIN – Media Release

IN CAMERA (CLOSED) SESSION
Motion 11-08-55 MOVED BY Pat Tresidder and SECONDED BY Cathy Marcella :
WHEREAS Section 239(2) states that a meeting or part of a meeting may be closed to the public if the subject matter being considered is:
a – personal matters about an identifiable individual, including municipal or local board employee;
b – labour relations or employee negotiations;
BE IT RESOLVED THAT Council agrees to reconvene in closed session at 8:00 p.m. to discuss the following matter: Highway Book Shop
Labour Negotiations Carried.

Motion 11-08-56 MOVED BY Lois Perry and SECONDED BY Cathy Marcella:
BE IT RESOLVED THAT Council agrees to reconvene in open session at 8:54 p.m. without a report. Carried.

Motion 11-08-57 MOVED BY Cathy Marcella and SECONDED BY Pat Tresidder:
BE IT RESOLVBED THAT Mrs. Dianne Desormeaux’s wages be increased to $14.00 for administration duties retroactive. Carried.

Motion 11-08-58 MOVED BY Pat Tresidder and SECONDED BY Susan Cote:
BE IT RESOLVED THAT Mr. Brian Bigelow’s wages be increased to the Work’s Foreman rate while he performs his duties. Carried.

ADJOURNMENT

Motion 11-08-59 MOVED BY Susan Cote and SECONDED BY Pat Tresidder :
BE IT RESOLVED THAT this meeting do now adjourn. Carried.

________________________ ____________________
MAYOR CLERK-TREASURER