August 27, 2012

Minutes of the Regular Meeting of the Council of the Township of Coleman held at the Council Chambers, 937907 Marsh Bay Road, Coleman Township, Ontario on Monday, August 27th, 2012 at 5:30 P.M.

There were present: Mayor: D. Cleroux

Councillors: S. Cote

C. Marcella

L. Perry

P. Tresidder

Works Foreman: B. Bigelow

Clerk-Treasurer: C. Bigelow

Fire Chief: D. Laitinen

Deputation: Mary Church

Present: Jack Church and Jim Patrick

ADOPTION OF THE AGENDA

Motion 12-08-67 MOVED BY Lois Perry and SECONDED BY Cathy Marcella:

BE IT RESOLVED THAT Council approves the agenda for the regular meeting of August 27th, 2012 as presented: Carried.

DECLARATION OF CONFLICT OR PECUNIARY INTEREST

Councillor Perry declared a conflict of interest with matters dealing with The Speaker

Councillor Tresidder declared a conflict of interest with matters dealing with an Offer of Purchase.

ADOPTION OF THE MINUTES

Motion 12-08-68 MOVED BY Pat Tresidder and SECONDED BY Susan Cote :

BE IT RESOLVED THAT the minutes of the following Council Meetings be adopted as distributed: Regular Meeting – August 13, 2012 Carried.

ACCOUNTS

Motion 12-08-69 MOVED BY Cathy Marcella and SECONDED BY Pat Tresidder:

BE IT RESOLVED THAT the General Accounts in the amount of $21,883.89 be passed and paid.

Carried.

Motion 12-08-70 MOVED BY Cathy Marcella and SECONDED BY Susan Cote:

WHEREAS Section 239(2) states that a meeting or part of a meeting may be closed to the public if the subject matter being considered is:

(a) proposed or pending acquisition or disposition or land by the municipality or local board;

BE IT RESOLVED THAT Council agrees to reconvene in closed session at 5:30 p.m. to discuss the following matter: Offer of Purchase Carried.

Motion 12-08-71 MOVED BY Cathy Marcella and SECONDED BY Cathy Marcella:

BE IT RESOLVED THAT Council agrees to reconvene in open session at 6:07 p.m. without a report. Carried.

Continued (2)

STAFF REPORTS

Mr. Brian Bigelow, Works Department reported:

– Students will be finished August 28th, 2012

– The Crawler will require a hydraulic pump – $1,500.00 – will check the warrantee

– Culverts at Cross Lake and Refinery Townsite will require repair – Will request a quote (including permits) from local contractors

– Stop signs will be replaced and installed at various locations throughout the Township

– Mr. Bigelow will request quotes for a variety of signs

– The window at the M 104 Bust Stop was broken – will be repaired

– Pavement will be placed at the front entrance.

Motion 12-08-72 MOVED BY Lois Perry and SECONDED BY Cathy Marcella:

BE IT RESOLVED THAT Council approves the Works Department Report submitted by Mr. Brian Bigelow, as presented: Carried.

Chief Laitinen presented the following report:

– Council reviewed the Coleman/Latchford Automatic Aid Agreement

Some changes will be made and presented to the Town of Latchford for approval.

– a water leak has developed in the Town of Cobalt – Coleman Fire Department cannot draw water from hydrants for the time being – will have to shuttle

– the Coleman Fire Department will hold the 911 service at the Cobalt Anglican Church September 9th at 9:30 a.m.

– Chief Laitinen visited the Knights of Columbus Trailer Park – there is a possible that the pumper would not be able to attend a fire at that location – smoke alarms are required, by law, in each trailer.

– Chief Laitinen will request a quote to install the tower – to be used for hanging hose

– Mayor Cleroux presented the Fire Department with a U.S. Flag donated by Sabin Metal which will be used during the 911 parade to and from the Church.

Motion 12-08-73 MOVED BY Pat Tresidder and SECONDED BY Cathy Marcella:

BE IT RESOLVED THAT Council approves the Fire Department Report submitted by Chief Don Laitinen, as presented: Carried.

The Clerk-Treasurer presented the following report:

– Correspondence received from the Ministry of the Environment regarding soil from Mike’s One Stop was reviewed.

– Premier Recycling Timmins Ltd have provided prices for scrap and dilapidated vehicles

– Coleman Investments have been re-invested.

Motion 12-08-74 MOVED BY Lois Perry and SECONDED BY Cathy Marcella:

BE IT RESOLVED THAT Council approves the Administration Report provided by the Clerk-Treasurer, as presented: Carried.

Mr. Garett Hunting reported:

– All seems to be quiet in the Township of Coleman.

Motion 12-08-75 MOVED BY Pat Tresidder and SECONDED BY Susan Cote:

BE IT RESOLVED THAT Council approves the Animal Control Report provided by Mr. Garett Hunting, as presented: Carried.

Continued (3)

BUSINESS ARISING FROM THE MIN UTES

1. Fireworks By-law – review

– the Fire By-law will be amended to include fireworks

– Fire Permits will be issued as of September 1st, 2012.

2. Chitaroni Road Upgrades – upgrades

– Municipal Planner will have to inspect Chitaroni Road upgrade

3. Coleman Businesses – Garbage pickup

– will address requests as they are presented.

4. Classic Theatre – partnership agreement

– Mayor Cleroux signed the partnership agreement

– The Clerk-Treasurer will request that Coleman Township be included on their website

5. Agnico- Rock piles

– The Township of Coleman will not accept any liability for the Agnico-Eagle Mines rock piles.

NEW BUSINESS

1. Conferences: CCEAC meeting – September 4th

Ministry of the Environment – Property entry training course

Municipal Elections Training – Alternative Voting Methods

MMAH Community Planning and Development

2 Resolutions

Monte McNaughton – Bill 76

Motion 27-08-76 MOVED BY Lois Perry and SECONDED BY Cathy Marcella:

WHEREAS the Government of Ontario has proposed building up to 29 new casinos throughout the province;

AND WHEREAS new casino development brings with it a broad-spectrum of opinions including both positive and negative considerations;

AND WHEREAS any new casino development may significantly impact the community and surrounding areas;

AND WHEREAS The Township of Coleman recognizes the importance of a referendum on the issue and prior to the development and any new casino;

THEREFORE BE IT RESOLVED THAT the municipality requests the Legislative Assembly of Ontario to immediately pass Bill 76, Ensuring Local Voices in New Casino Gambling Development Act to help ensure that local voices are respected prior to the development of any new casino,

AND THAT this resolution be circulated to Premier Dalton McGuinty; the Honourable Dwight Duncan, Minister of Finance; Monte McNaughton MPP; and the Hon. John Vanthof, MPP,

Carried.

Speaker – Chamber Directory

Motion 12-08-77 MOVED BY Cathy Marcella and SECONDED BY Pat Tresidder:

BE IT RESOLVED THAT the Clerk-Treasurer be authorized to purchase an ad in the Chamber Directory – “Card Spot – $95.00 Carried.

Disaster Relief Fund – request for donation denied.

Continued (4)

3. Town of Latchford – CCLT Intern

– FED NOR have approved the intern for the CCLT

4. Mike Lafoy – Weed growing in municipality

– The Clerk-Treasurer will request information from the Ministry of Natural Resources regarding purple loosestrife and advise Mr. Mike Lafoy.

5. Blackstone – Notice of Confirmation of Staking

– Council reviewed information received from Blackstone Development Inc.

6. Ministry of Citizenship & Immigration – enabling accessibility

– Councillor Marcella will look into “Enabling Accessibility” funding

7. AMCTO – Fifth Annual Local Government Week

– Mayor Cleroux will inform Mr. Chris Collins, St. Patrick School

COMMITTEE REPORTS

1. Public Works

– Work is ongoing on municipal roads

– The Clerk-Treasurer will get information regarding guidelines for guard rails for rural roads

– The Clerk-Treasurer to forward a letter of appreciation to Miller Paving Ltd.

2. Finance Report

– Councillor Marcella presented the July financial report.

– a meeting is scheduled with Miller Paving Ltd for mid September to review the Road Plan.

3. Tourism

– It was suggested to move the fence back at Bass Lake Park to allow the vehicles to park off the road.

CORRESPONDENCE

– Office of the Chief Coroner – Report on inquest into the death of James Hearst

– Municipal Policing Bureau of the Ontario Provincial Police – correspondence

– AMO Policing Update

– OGRA – Heads Up

– DTSSAB – minutes

– HazMat Management – headline news

– Sierra Club Canada – Bill C-38

– MPAC – Re-Sale Trend Report – Waterfront properties & Update

– AMO – watch file

– Ministry of Community and Social Services – draft standards

– Gaetane Dufresne – thank you.

– Hydro One – Power Smarter

IN CAMERA (CLOSED) SESSION

Motion 12-08-78 MOVED BY Lois Perry and SECONDED BY Cathy Marcella:

WHEREAS Section 239(2) states that a meeting or part of a meeting may be closed to the public if the subject matter being considered is:

(a) personal matters about an identifiable individual, including municipal or local board employees;

(b) litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board;

(c) advice that is subject to solicitor-client privilege, including communications necessary for that purpose;

Continued (5)

BE IT RESOLVED THAT Council agrees to reconvene in closed session at 8:15 p.m. to discuss the following matter: Clean Yard by-Law

Legal Opinion

Doctor’s Contract Carried.

Motion 12-08-79 MOVED BY Pat Tresidder and SECONDED BY Susan Cote:

BE IT RESOLVED THAT Council agrees to reconvene in open session at 8:45 p.m. without a report. Carried.

ADJOURNMENT

Motion 12-08-80 MOVED BY Pat Tresidder and SECONDED BY Susan Cote:

BE IT RESOLVED THAT this meeting do now adjourn. Carried.

GENERAL ACCOUNTS:

23967 Kristen Gagnon 1,250.00

23968 Steff McLean 100.00

23969 Dianne Desormeaux 437.08

23970 A & B Digital Printing 19.10

23971 Accuracy Environmental 79.10

23972 Bartlett’s Auto Electric Ltd 236.39

23973 CIBC 211.35

23974 Dependable Emergency Vehicles 655.40

23975 exp Geomatics Inc. 4,656.75

23976 H2O on the Go 110.50

23977 Hydro One 1,268.50

23978 J.L. Richards & Associates 1,593.30

23979 M & L Supply 2,218.87

23981 Miller Minerals 998.23

23981 Minister of Finance 3,754.00

23982 Municipal Service Provider 400.00

23983 Northern Tel 475.34

23984 Nortrax 289.12

23985 Ontera 18.09

23986 Orkin PCO Services 73.45

23987 Pete’s Small Engines 49.70

23988 Phippen Waste Management 423.75

23989 Rona Ontario 41.34

23990 Sani Gear Fire 706.25

23991 St. Cyr Florals 118.65

23992 Richard St. Laurent 113.00

23993 Superior Propane 84.60

23994 Temiskaming Office Pro 242.61

23995 TSC Stores 22.93

23996 Uniongas 59.51

23997 Wilson chevrolet & Oldsmobile 66.98

23998 Yves Breault 1,110.00

TOTAL $21,883.89

_____________________________________ ____________________________________

CLERK-TREASURER MAYOR