August 27, 2008

Minutes of the Regular Meeting of the Council of the Township of Coleman held at the Council Chambers, 937907 Marsh Bay Road, Coleman Township, Ontario on Wednesday, August 27th, 2008 at 6:00 P.M.

There were present: Mayor: C. Belanger

Councillors: R. Beeson

A. Chitaroni

L. Perry

P. Tresidder

Works Foreman: D. Dufresne

Clerk-Treasurer: C. Bigelow

Deputation: Wayne Alldis, Dan Morin – KAP and David Duval

Present: Doug McLeod, Joe Gregorcic, Rick Belanger, Jack Church, Ron Chitaroni, Louanna Williams, Rene Lafleur, Mario Chitaroni, Don & Linda Anderson,Allan & Cathy Marcella and Gino Chitaroni

Motion08-08-12 MOVED BY Pat Tresidder and SECONDED BY A. Chitaroni:

BE IT RESOLVED THAT the minutes of the following Council Meetings be adopted as distributed: Regular Meeting – August 13, 2008

Special Meeting – August 20, 2008 Carried.

Mr. Dan Morin, Kiewit-Allaire,A Partnership (KAP), Contractor for Ontario Power Generation, was in attendance to update Council regarding the Hound Chute Dam Project. He advised Council that his company has conducted a clear grub operation, built access roads and are in the process of redoing the spill way to give Ontario Power Generation better control on water levels. The first phase of the project is the removal of flash boards and installation of the Obemeyer Weir. The project is expected to be completed in November 2010. Mr. Morin is looking to rent equipment such as a water truck and grader. Mayor Belanger thanked Mr. Morin for attending the meeting to update Council regarding the progress of the project.

Mr. Alldis was in attendance to voice his concerns regarding the Northern College proposal. Mr. Joe Gregorcic, a professor for the College, was in attendance to address concerns presented by the public. Mr. Gregorcic stressed the fact that there would be no liability and no financial support requested from the Township of Coleman. The College would be a tenant of the property and they would expect the College and Township to be working together. There are 360 acres involved in this project which would be utilized by students in their wild life rehabilitation and environmental studies. This program will also include water source and purification, natural resources, mining and green energy. The College want Industrial Partners and plan to tie in with other Institutions as well. Mr. Gregorcic feels this project will not affect the Township of Coleman’s future grant approvals and he assured Council the College will never apply for a joint grant without first obtaining Council’s approval. The College will be responsible for all surveys and policing of the land.

A general information meeting will be scheduled in the very near future so that the public’s concerns can be addressed.

The next matter to be discussed was the condition of Portage Bay Road.

Mr. Don Anderson read a letter listing Portage Bay Cottagers’ concerns with the condition of Portage Bay Road – ditching is required, bed rock is a problem, right of way is too narrow and existing gravel is too thin.

Continued (2)

Mr. Gino Chitaroni then presented Council with a proposal for Surface Treatment of Secondary Gravel Roads in the Township of Coleman – cost estimate $1,143,000.00. He recommended that Council prepare the necessary studies and apply for funding for this project which should be phased in over three years to reduce and spread out the financial cost.

Council will consider this proposal which benefits all residents in the Township of Coleman.

Residents would also like to be advised when Council considers any special meeting. The Clerk-Treasurer advised the agenda is posted on the bulletin board. Mayor Belanger said most special meetings are held on the first or third Wednesday of the month and are usually held with various Ministries when dealing with special matters. Only correspondence is dealt with at these meetings.

Mr. and Mrs. Marcella questioned the fairness of water costs being born by 44 water users as opposed to road upgrading costs being shared by all taxpayers in the Township of Coleman. The Coleman Water Distribution needs surveys, easements and engineering before any repair/replacement work can begin on the system.

Mayor Belanger will send a letter of intent to the Hon. David Ramsay and the Hon. Anthony Rota advising that the Township of Coleman will be applying for funding for the Coleman Water Distribution System through the Ministry of Energy and Infrastructure – OSWAP 2.

Councillor Perry advised the Coleman Fire Department is in need of equipment. Council approved their request. The Coleman Fire Department will host the 911 Service and Parade at the St. James Anglican Church this year on September 7th at 9:30 a.m.

Mr. Daryl Dufresne advised the railway crossing are in need of repair. Mr. Dufresne was authorized to proceed with this work of sealing the cracks which have developed over the years.

Councillor Beeson advised all railway crossing need to be cleaned of brush and grass. The Clerk-Treasurer will contact Ontario Northland Railway.

Mr. Dufresne walked the Peter Street Line but did not find any water on the surface to indicate a leak in the line. The Town of Cobalt did fill their water tank twice. Councillor Tresidder will look into this matter to enquire if they will deduct this usage from the next invoice presented to the Township of Coleman.

A discussion was held regarding arranging a meeting with the Honourable David Ramsay to discuss various matters of concern. This matter will be reviewed later.

Motion 08-08-13 MOVED BY Pat Tresidder and SECONDED BY A. Chitaroni:

BE IT RESOLVED THAT Mayor Colleen Belanger and the Clerk-Treasurer be authorized to sign the Tower/Site Agreement with O.N. Tel Inc. on behalf of the Township of Coleman. Carried.

Mayor Belanger read a letter received from the Royal Canadian Legion, Branch 44, advising they are in favour of relocating and restoring the cenotaph to the Major Holland V.C. Park in Cobalt.

The Clerk-Treasurer to request quotes from local contractors. The Clerk-Treasurer will forward a request for financial assistance to the Cobalt Kiwanis Club.

The OMERS matter will be deferred to the next meeting.

Conferences – Climate Change and Engineering Symposium

The Future of Urban Waterfronts Summit

Municipal Energy Management Workshop

Report Writing & Presentation Skills

Continued (3)

Council reviewed the following resolution

– Town of Halton Hills – Provincial Public Inquiry

– City of Owen Sound – Provincial Sales Tax – Ontario Polic

– City of Owen Sound – Provincial Sales Tax – municipalities

– Town of Milton – Deposit/return System

– Town of Milton – Aluminum & Plastic Drink Containers

Motion 08-08-14 MOVED BY Ron Beeson and SECONDED BY Lois Perry:

BE IT RESOLVED THAT the Council of the Township of Coleman approve the revised Peacetime Emergency Plan – By-Law 07-07 and appendices. Carried.

Council reviewed the following correspondence

– Ontario-Quebec Economic Partnership discussed at the AMO Conference

– 2008-2009 Edition of WinterLights Celebrations

The Clerk-Treasurer distributed copies of the Building Canada Fund Communities Component Agreement information package to Council. This matter will be reviewed at the next meeting of Council.

Council reviewed the “Investing in Ontario Act” package. The Ministry of Finance used the 2006 population census to calculate the amount of funding provided to the Township of Coleman. As the 2006 census was wrong for the Township of Coleman, Stats Canada has since amended the count which now indicates the Township of Coleman population to be 580. The Clerk-Treasurer will contact the Ministry and request that they make the correction as soon as possible.

Mr. David Duval was in attendance to discuss the purchase and access to his leased parcel located on Bass Lake. Councillor Chitaroni advised Mr. Duval the better access to his property would be around the lake through the Crown Land parcels. Mr. Duval will approach the Ministry to discuss his access with them. Council was in agreement to discussing the purchase of his leased land at a later date.

Correspondence:

– Andrea Horwath – Municipal Failure

– Directions –

– Timiskaming Health Unit – Employees Smoking in a Workplace

– Earlton-Timiskaming Regional Airport Municipal Services Board – minutes

– Ministry of the Environment – Financial Assistance for rural source protection efforts

– Attorney General Chris Bentley – Crime Rate in Ontario

– MFOA & OGRA – Municipal Infrastructure

– Social Benefits Tribunal – 2007-2008 Annual Report

– OPG – Montreal River Levels and Flows – August 25, 2008

– MNDM – Investment Attraction Activities underway in Nipissing

– AMCTO Express – Local Government Week – October 19th to 25th, 2008

Motion 08-08-15 MOVED BY Lois Perry and SECONDED BY Pat Tresidder:

BE IT RESOLVED THAT THE Coleman Fire Department be authorized to purchase needed items as per quote from A. J. Stone – cost $8,000.00. Carried.

Motion 08-08-16 MOVED BY Lois Perry and SECONDED BY A. Chitaroni:

WHEREAS this meeting deals with personal matters about identifiable individuals including municipal or local board employees

BE IT RESOLVED THAT this meeting be closed to the public. Carried.

Continued (4)

Motion 08-08-17 MOVED BY Lois Perry and SECONDED BY Pat Tresidder:

BE IT RESOLVED THAT this meeting do now adjourn. Carried.

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CLERK-TREASURER MAYOR