August 26, 2013

Minutes of the Regular Meeting of the Council of the Township of Coleman held at the Council Chambers, 937907 Marsh Bay Road, Coleman Township, Ontario on Monday, August 26th, 2013 at 6:00 P.M.

There were present: Mayor: D. Cleroux

Councillors: S. Cote

C. Marcella

L. Neil

L. Perry

Works Foreman: B. Bigelow

Clerk-Treasurer: C. Bigelow

Present: Jim Patrick, Mary Church, Mr. & Mrs. Kirk Gore, Shawn & Alice Flannigan

Deputation: Belinda Beairsto, Eco Logix

ADOPTION OF THE AGENDA

Motion 13-08-14 MOVED BY Lois Perry and SECONDED BY Cathy Marcella:

BE IT RESOLVED THAT Council approves the agenda for the regular meeting of August 26th, 2013 as presented: Carried.

DECLARATION OF CONFLICT OR PECUNIARY INTEREST

N/A

ADOPTION OF THE MINUTES

Motion 13-08-15 MOVED BY Cathy Marcella and SECONDED BY Lois Perry :

BE IT RESOLVED THAT the minutes of the following Council Meetings be adopted as distributed: Regular Meeting – August 12, 2013 Carried.

ACCOUNTS

Motion 13-08-16 MOVED BY Lisa Neil and SECONDED BY Susan Cote :

BE IT RESOLVED THAT THE General Accounts in the amount of $9,076.09 be passed and paid. Carried.

Motion 13-08-17 MOVED BY Lois Perry and SECONDED BY Cathy Marcella:

WHEREAS Section 239(2) states that a meeting or part of a meeting may be closed to the public if the subject matter being considered is:

(a) personal matters about an identifiable individual, including municipal or local board employees;

(b) a proposed or pending acquisition or disposition of land by the municipality or local board;

(c) litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board;

(d) advice that is subject to solicitor-client privilege, including communications necessary for that purpose;

BE IT RESOLVED THAT Council agrees to reconvene in closed session at 6:02 p.m. to discuss the following matter: Offer of Purchase – Marsh Bay Road

Legal Opinion – Duval’s, MPAC

Request for Extension – Mel’s Recycling Carried.

Motion 13-08-18 MOVED BY Lisa Neil and SECONDED BY Sue Cote:

BE IT RESOLVED THAT Council agrees to reconvene in open session at 6:10 p.m. without a report. Carried.

STAFF REPORTS

Works Department

Mr. Brian Bigelow presented quotes received from Bill Mathews Garage. Mr. Bigelow was not successful in getting quotes from other companies.

The Clerk-Treasurer will check the cost of borrowing money to finance the vehicle with CIBC. discussion was held regarding repairing the # 3 Kenworth – it was decided to investigate the price of equipping the grader to plow without damaging the roads.

Motion 13-08-19 MOVED BY Cathy Marcella and SECONDED BY Lisa Neil:

BE IT RESOLVED THAT Council approves the Works Department Report submitted by Mr. Brian Bigelow, as presented: Carried.

Municipal Provider

Mayor Cleroux read Mr. Hunting’s report for July 2013

Motion 13-08-20 MOVED BY Lois Perry and SECONDED BY Cathy Marcella:

BE IT RESOLVED THAT Council approves the Municipal Provider’s Report submitted by Mr. Garett Hunting, as presented:

Administration

The Asset Management Plan is now completed for the Township of Coleman

P.A. Blackburn advised the Clerk-Treasurer to get information from Land Registry Office for survey plan 54R-5703

The Township of Coleman is responsible to collect and pay accounts for the ATV Rally.

The gazebo and lifeguard shack are not worth repairing – it is more economical to replace the gazebo and build a smaller lifeguard shack.

Mr. Bigelow will look over the chalet and storage buildings for possible demolition.

Mr. Clayton Seymour has received permission from MNR to demolish the dilapidated building on their parcel. The Clerk-Treasurer will check to make sure that the building is in fact on Crown Land.

Council no longer require a meeting with Mr. Jeff St. Cyr regarding municipal insurance. The Township will take care of its own employees.

Motion 13-08-21 MOVED BY Lisa Neil and SECONDED BY Sue Cote:

BE IT RESOLVED THAT Council approves the Administration Report submitted by the Clerk-Treasurer, as presented: Carried.

DEPUTATION

Ms. Belinda Beairsto, Eco Logix was in attendance to make a presentation regarding a recycling program for the Township of Coleman

Funding is now available to municipalities contracting Eco-Logix for their recycling through Stewardship Ontario in the amount of 45% of the net cost of the contract. Councillor Marcella and Ms. Beairsto will prepare a proposal for Council’s review for the next meeting.

BUSINESS ARISING FROM THE MIN UTES

Sharp Lake Park –

Reports from the Municipal Planner or Municipal Lawyer were not received to date. The Clerk-Treasurer will request reports from both.

BUSINESS ARISING FROM THE MINUTES continued

Len Bilodeau –

Council reviewed Correspondence received from Mr. Len Bilodeau expressing his concerns with “Burdock” in the vicinity of Mrs. Theresa Bilodeau’s property. The Clerk-Treasurer will contact Pedersen Construction for information and Agnico Eagle for permission to access their property.

Vehicle Quotation –

Motion 13-08-22 MOVED BY Lisa Neil and SECONDED BY Sue Cote:

BE IT RESOLVED THAT Mr. Brian Bigelow be authorized to order a 2014 Ford F-450 Cab & Chassis with Dump & Plow Combination for the quoted price of $59,494.00 plus applicable taxes from Bill Mathews Motors Inc. Financing to be determined. Carried.

NEW BUSINESS

Conferences: Drinking Water Leadership Summit

OGRA – Winter Operations Web App

OMERS Employer Webinars

Motions: Marsh Bay Road Lots – surplus

Motion 13-08-23 MOVED BY Lois Perry and SECONDED BY Cathy Marcella:

BE IT RESOLVED THAT the following parcels be declared surplus:

Marsh Bay Road

Part 1, 2, 3, 4, 5. 6, 7, 8, 9, 10 of Plan 54R-5706, Part of Lot 12, Concession 4 and SW 1/4 of S ½ of Lot 12, Concession 4, Township of Coleman. Carried.

Township of Baldwin –

The Clerk-Treasurer will forward a Letter of Support to the Township of Baldwin for their request for provincial financial support for uncontrollable rising costs of mandated services.

Proposed Dwelling Unit above Garage

Council reviewed The Municipal Planner’s opinion regarding proposed dwelling units above garages in the Township of Coleman. Council will request further with the Municipal Planner before making a decision regarding this matter.

Northern Tel – Airport Road –

Council approved Northern Tel’s request to burry a cable on Airport Road.

Council reviewed the following correspondence:

– MNR – Temagami 2009 – 2019 Forest Management Plan

– MNDM – Investment Ready Program

– Ministry of Energy – Municipal Energy Plan program

Ministry of Tourism, Culture & Sport – 2013-14 Public Library Grant

The Public Library Operating Grant in the amount of $1,498. was approved for the 2013-14 fiscal year.

CORRESPONDENCE

– Environics Research Group – Emergency Responder Community Survey

– TransCanada – Energy East Project

– AMCTO Municipal Minute

– AMO – Communications, Breaking News, Watch File

– OMTRA – Membership – 2013- Tire Dealers Association of Canada – pricing, Conference

– Municipal Classified – increase funds & transparency

– EMO – PEOC Incident Briefing – Pikangikum FN

– Frank Klees, MPP – Motion for Leadership Review

– HazMat – update

– WSIB – Partners in Prevention 2013

– OGRA – Alert, Better Practices Competion

– Activecitizen – Age-Friendly Community Planning

– Eleanor McMahon – Bicycle Friendly Community

– Weekly Detour

– OMERS – Fall Information Meeting

– Water TAP – enews

– Uniongas – multi-year Incentive Regulation Mechanism

IN CAMERA (CLOSED) SESSION

Motion 13-08-24 MOVED BY Lisa Neil and SECONDED BY Sue Cote:

WHEREAS Section 239(2) states that a meeting or part of a meeting may be closed to the public if the subject matter being considered is:

(a) personal matters about an identifiable individual, including municipal or local board employees;

(b) a proposed or pending acquisition or disposition of land by the municipality or local board;

(c) litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board;

(d) advice that is subject to solicitor-client privilege, including communications necessary for that purpose;

BE IT RESOLVED THAT Council agrees to reconvene in closed session at 8:15 p.m. to discuss the following matter: Offer of Purchase – Marsh Bay Road

Legal Opinion – Duval’s, MPAC

Request for Extension – Mel’s Recycling Carried.

Motion 13-08-25 MOVED BY Lois Perry and SECONDED BY Cathy Marcella:

BE IT RESOLVED THAT Council agrees to reconvene in open session at 8:25 p.m. without a report. Carried.

ADJOURNMENT

Motion 13-08-26 MOVED BY Lisa Neil and SECONDED BY Susan Cote:

BE IT RESOLVED THAT this meeting do now adjourn. Carried.

GENERAL ACCOUNTS

24895 Voided

24896 Jennifer Milroy $1,250.00

24897 Mayor Collette Roy-Laroche $ 200.00

24898 Bartlett’s Auto Electric Ltd. $ 81.21

24899 Bluewave Energy $ 115.86

24900 Cote’s Pole Line $1,256.56

24901 Darcy’s Mechanical Repairs $ 475.00

24902 Devost’s Valumart $ 78.23

24903 Fire Safety Distributions Ctre $ 236.17

24904 Hydro One $ 170.78

24905 Jennifer Milroy $ 300.65

24906 J.L. Richards & Associates $ 824.62

20907 Municipal Service Provider $ 400.00

24908 Northern Tel $ 492.19

24909 Ontera $ 12.14

24910 Owl Lite $ 402.78

24911 Phippen Waste Management $ 706.25

24912 Phippen Signs $ 127.69

24913 Pioneer Diesel Injection Ltd. $1,053.26

24914 Rona Ontario $ 14.19

24915 Township of Coleman $ 34.10

24916 TSC Stores $ 24.16

24917 Uniongas $ 297.31

24918 Xerox Canada Ltd. $ 522.94

TOTAL $9,076.09

_____________________________________ ____________________________________

CLERK-TREASURER MAYOR