August 26, 2009

Minutes of the Regular Meeting of the Council of the Township of Coleman held at the Council Chambers, 937907 Marsh Bay Road, Coleman Township, Ontario on Wednesday, August 26th, 2008 at 6:00 P.M.

There were present: Mayor: C. Belanger

Councillors: R. Beeson

A. Chitaroni

L. Perry

P. Tresidder

Works Foreman: D. Dufresne

Clerk-Treasurer: C. Bigelow

Economic Development

Financial Officer: L. Gannon

Fire Chief: D. Laitinen

Deputation: Darcy Ryan – Offer of purchase

Larry Leaper – Ball Park

Dennis Hakola – Severance Application

George Lefebvre and Jeff Barton – Land Acquisition

Motion 09-08-18 MOVED BY Pat Tresidder and SECONDED BY A. Chitaroni:

BE IT RESOLVED THAT the minutes of the following Council Meetings be adopted as distributed: Regular Meeting – August 12, 2009 Carried.

Motion 09-08-19 MOVED BY Ron Beeson and SECONDED BY Lois Perry:

WHEREAS this meeting deals with proposed or pending acquisition or disposition of land by the municipality located on Highway 11B and Highway 11

BE IT RESOLVED THAT this meeting be closed to the public. Carried.

Mayor Belanger resumed the meeting

Councillor Lois Perry declared a conflict of interest with matters dealing with the Temiskaming Speaker.

Mr. Larry Leaper was in attendance to discuss wood cutting on the Ball Park and possible land purchase. Council advised the Ball Park is not for sale at this time. Mayor Belanger advised that if land does become available in this area, Mr. Leaper and other residents would be notified prior to any decision being made. Councillor Tresidder will stop any further cutting or brushing of the Ball Park.

Mr. Dennis Hakola was in attendance to request a severance of his parcel on Bass Lake Road. He had attempted to process this severance earlier but was not able to complete the project. Mr. Hakola provided Council with information obtained from Mr. W.D. “Rusty” Russell, eminent municipal lawyer, Mr. Don McCullough, Proctor & Redfern Group, and the Municipality of East Ferris. All agreed that the severance process is favoured unless there are major issues with the location of the parcel or is not in the public interest. Mr. Hakola’s property is located on a serviced road – Bass Lake Road. Each lot will have a minimum of 264 ft frontage and a minimum of two acres. Council agreed that a consent would be the preferred way to go for this area. Mr. Hakola will survey out the road and deed it to the Township through this process. The Clerk-Treasurer will obtain a legal opinion regarding this matter.

Continued (2)

Mr. George Lefebvre and Mr. Jeff Barton were in attendance to update Council regarding the Crown Land Project on the Montreal River. A boat trip was held with Mr. Bob Aubin, Mr. Rick Calhoun, Ministry of Natural Resources, Ms Denise Deschamps, Fed Nor, and Mayor Belanger so that all would have a better perspective of the location of the land involved in this project. Mr. Calhoun agreed that there would be a process to go through but it would not be impossible. The project would require an amendment to Area 27 and would need to be broken down in four or five sections of 1,000 foot frontage – preferably larger lots. He suggested that the Township complete the East side application before proceeding with the West side in order to develop and municipal access. The Ministry of Natural Resources is receptive with the plan as the development is planned in an area where there are already cottage lots.

Mr. Lefebvre and Mr. Barton will prepare a letter of intent, develop an Action List and provide us with the working for an Official Plan amendment which will be consistent with the planned project.

Coleman Fire Department

– Chief Laitinen reported that the bunker gear has been cleaned, inspected, tested and DRD devices installed in each piece of gear which means they are good for 10 years now.

– the August meeting was held at SMC Canada Limited during which the Volunteers visited the site and reviewed SMC Safety Plan.

– The Volunteer Fire Fighters also visited the Pump House to determine what would happen in case of a fire due the chlorine on site.

– A closet to hold extra gear is near completion in the Fire Hall.

Works Department

– the guy wire has been moved on Portage Bay Road

– prices and quotes have been obtained for a brush cutter, broom and/or a contractor for brushing and sweeping roads and intersections. Council approved hiring Mr. Howard Morrow for 8 hours in order to brush portions of Portage Bay Road that need it and possibly Bass Lake Road if time permits.

– two loads of crusher chips have been applied to Portage Bay Road in certain areas.

Mayor Belanger read two letters from Portage Bay Cottagers’ Association – one requesting turning lanes on Highway 11 to Portage Bay Road addressed to The Honourable Jim Bradley, Minister of Transportation. The other letter dealt with the condition of Portage Bay Road. The Clerk-Treasurer to advise the Portage Bay Cottagers’ Association that the Works Foreman is working on the situation continuously in order to make this road safe for all who travel on Portage Bay Road.

Other residents present requested that the roads they reside on be given as much attention as Portage Bay Road gets on a continual basis.

The Clerk-Treasurer to contact Mr. Dan Morin, Manager of the Hound Chute Project, to request that he advise his employees and contractors to slow down and that dust control be applied to the travelled road.

The Clerk-Treasurer reported on a complaint received from a parent regarding the Swim Program. In future, all children “horsing around” in the water will be pulled out of the water and sent home.

The Clerk-Treasurer reported on complaints received from Buck Residents regarding the Sharp Lake Park Project and the closure of the road through the park.

Continued (3)

Conferences – Aboriginal Tax and Financial Management Forum

Environmental Compliance Conference

OPP North East Region Award Ceremony

Matheson Public Works – Water Meter training

MFOA Annual Conference

2009 Snow and Ice Colloquium

Pandemic Response Strategies

CRST Conference

Wild Mushroom Discovery

Ontario Emergency Management Conference

Motion 09-08-20 MOVED BY Lois Perry and SECONDED BY Ron Beeson:

BE IT RESOLVED THAT By-Law No. 09-26 being a by-law to regulate traffic and parking on Creighton Drive be read a first and second time. Carried.

Motion 09-08-21 MOVED BY Pat Tresidder and SECONDED BY A. Chitaroni:

BE IT RESOLVED THAT By-Law No. 09-26 be read a third and final time and be passed and enacted. Carried.

Motion 09-08-22 MOVED BY Pat Tresidder and SECONDED BY A. Chitaroni:

BE IT RESOLVED THAT By-Law No. 09-26 being a by-law to authorize the execution of an agreement – File 27366 be read a first and second time. Carried.

Motion 09-08-23 MOVED BY Ron Beeson and SECONDED BY A. Chitaroni:

BE IT RESOLVED THAT By-Law No. 09-27 be read a third and final time and be passed and enacted. Carried.

Councillor reviewed the following correspondence:

– The Town of Fort Erie regarding the call for a moratorium by the Ontario Medical Association to stop all major health care restructuring decisions until the Rural and Northern Health Care Panel reports its findings and recommendations.

– the Speaker’s IPM Keepsake Edition

– Denise Deschamps’ information regarding the Creative Communities Prosperity Fund

– Denise Deschamps’ notice that FedNor Intern project has been approved

– Council considered Mr. James Burrows’ request for a letter stating Council approves his scrap yard business operation on his property. The Clerk-Treasurer to forward Mr. Burrows a business registry form, a copy of the Property Standard By-Law and a portion of the Zoning By-Law which applies to his property.

– Boost Child Abuse Prevention & Intervention’s 5th annual Go Purple for Prevention

– Ontario Good Roads Association’s Harmonized Sales Tax Statement

– Eye-zon’s information regarding Rodney Stafford’s 3400 km Ride “For Tore”.

– Timiskaming Health Unit’s Clean Timiskaming report

Mayor Belanger read Mr. Kurt Leopold’s letter to the Honourable David Ramsay, MPP, regarding the resurfacing of Highway 11B.

Motion 09-08-24 MOVED BY Lois Perry and SECONDED BY Ron Beeson:

WHEREAS the Corporation of the Township of Coleman must designate an Operator in charge of the Coleman Water Distribution System;

BE IT RESOLVED THAT Mr. Victor Legault or his Designate be appointed the Overall Responsible Operator for the Coleman Water Distribution System.

Mayor colleen Belanger signed_________________

Councillor Ronald Beeson signed_________________

Councillor Albert Chitaroni signed_________________

Councillor Lois Perry signed_________________

Councillor Pat Tresidder signed_________________ Carried.

Contnued (4)

Ms Gannon reported on the International Plowing Match

– Volunteers will be required for Saturday – Councillor Ron Beeson and Mr. Dan Cleroux will consider volunteering for this time.

– Each municipality will take care of passes and parking for their volunteers

– Council agreed to pay the municipal share for Cedar Shrubs in the amount of $50.00.

– Councillor Tresidder will bring his moose head for the duration

– Hand outs – Brochures are the responsibility of individual municipalities

Councillor Perry is responsible for putting together a colouring book

Councillor Perry and Ms Gannon will select photos for post cards

Mr. Clayton Seymour has been hired to work with Chief Building Official, Mr. William Glassford.


– NEOnet – Wired News

– Town of Fort Erie update

– AMO – Waste Electronics and Electrical Equipment (WEEE)

– MMA & H – Municipal Act/City of Toronto Act Regulation Amendments

– Tim Hudak,MPP – Speech to AMO Conference in Ottawa

– Minutes Loop Tour Group Conference Call

– CUI Events – Roundtable Breakfast Series

– Federated Press – Shortfalls for DB & DC Pension Funds

– FCM – Update from Canada Revenue Agency

– North East LHIN – News

– EMO -Program Development Section Quarterly Update

– Government of Canada – Strengthen Northern Ontario’s Economy

– MMA & H – Provincial-Municipal and Service Delivery Review Update

– Ontario Ombudsman – report

– MFOA – Bulletin

Motion 09-08- 25 MOVED BY Pat Tresidder and SECONDED BY Ron Beeson:

WHEREAS this meeting deals with personal matters about identifiable individuals including municipal or local board employees

BE IT RESOLVED THAT this meeting be closed to the public. Carried.

Motion 09-08-26 MOVED BY Lois Perry and SECONDED BY Pat Tresidder:

BE IT RESOLVED THAT this meeting do now adjourn. Carried.

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