August 15, 2011

Minutes of the Regular Meeting of the Council of the Township of Coleman held at the Council Chambers, 937907 Marsh Bay Road, Coleman Township, Ontario on Monday, August 15th, 2011 at 5:30 P.M.

There were present:

Mayor: D. Cleroux
Councillors: S. Cote, C. Marcella, L. Perry, P. Tresidder
Clerk-Treasurer: C. Bigelow
Works Department: B. Bigelow
Fire Chief: D. Laitinen

Deputation: Ron Lauzon – Memorandum of Understanding

There were present in the audience: Georgette Saxton, Doug McLeod, Jim Patrick and Bill Sutton.

ADOPTION OF AGENDA

Motion 11-08-26 MOVED BY Lois Perry and SECONDED BY Cathy Marcella:
BE IT RESOLVED THAT Council approves the agenda for the regular meeting of August 15th, 2011 as presented.

DECLARATION OF CONFLICT OF PECUNIARY INTEREST

There were no conflict declared.

COUNCIL MINUTES

Motion 11-08-27 MOVED BY Cathy Marcella and SECONDED BY Susan Cote:
BE IT RESOLVED THAT the minutes of the following council Meeting be adopted with the following amendment: August 2, 2011
Mayor Cleroux did not agree to seek Council’s approval to sign documents in the future. He told Councillor Perry that in the Mayor’s position, he or she is called on all the time to sign documents.
This comment to be inserted following Business arising from the minutes, item No. 2.
Opposed Councillor Lois Perry Carried.

Councillor Perry stated the Mayor is not authorized, under the Municipal Act, to bind the municipality legally, therefore, the Mayor is not authorized to sign anything that deals with real estate without the authority of Council.

Motion 11-08-28 MOVED BY Cathy Marcella and SECONDED BY Susan Cote:
BE IT RESOLVED THAT the minutes of the following council Meeting be adopted with the following amendment: June 20, 2011

1. Larry Wiwchar Deputation: the Ministry of Municipal Affairs and Housing and residents before making a final decision. Mayor Cleroux asked Mr. Wiwchar where he got his information that he was passing out to the public? Mayor Cleroux informed Mr. Wiwchar that some of the information is wrong, misleading and that he was very concerned with what he was doing this information. Mr. Wiwchar stated that he received the information from the office.
This amendment to be inserted under deputation following Mr. Wiwchar’s comments

2. Councillor Perry presented two “Notices of Motion” which will be presented at the next regular meeting of Council on July 4th, 2011. Mayor Cleroux advised Councillor Perry that, because she could not get a seconder to her motions, the motions were not valid. Mayor Cleroux also advised Councillor Perry that the only person who could rescind a motion is the original mover of the motion.
This amendment to be inserted following councillor Perry’s “Notice of Motion”. Carried.

Councillor Perry objected to the second part of motion 11-08-28. If a motion is not seconded, it is dead on the table. However, a motion with a mover and a seconder becomes a resolution. The same mover is not obligated to pass the next motion on the same subject.

Motion 11-08-30 MOVED BY Susan Cote and SECONDED BY Pat Tresidder:
BE IT RESOLVED THAT the minutes of the following Council Meetings be adopted as distributed: (1) Regular Meeting – July 4, 2011 and August 2, 2011
(2) Special Meeting – July 20, 2011, August 4, 2011 and August 8, 2011 Carried.

ACCOUNTS

Motion 11-08-29 MOVED BY Cathy Marcella and SECONDED BY Lois Perry:
BE IT RESOLVED THAT the general accounts in the amount of $203,628.28 be passed and paid.
Carried.
STAFF REPORTS

Works Department
Mr. Brian Bigelow reported
1. the repair of the 1993 Chev truck
2. The installation of the Bus Shelter
3. The Playground Equipment at Bass Lake Park to be stored in the Grader Shed
4. The Cleaning of Bass Lake Beach
5. The road construction on private property off Portage Bay Road

Coleman Fire Department
Chief Don Laitinen reported
1. There were no fires last week.
2. Chief Laitinen has chosen the 6 wheeler to be used to access bush fires.

Motion 11-08-31 MOVED BY Susan Cote and SECONDED BY Lois Perry:
BE IT RESOLVED THAT Chief Laitinen be authorized to purchase a six wheeler from Tri Town Motorsports for the price of $8,819.62 to be offset by revenue collected to date. Carried.

Administration
The Clerk-Treasurer reported
1. Sick Leave for all employees to be reviewed
2. The decommissioning of the Refinery Townsite Well.
3. Fence request in Mileage 104
4. Complaints regarding the waste collection on Moore Road
5. The installation of a telephone line to the Waste Site
6. Complaint about holes at the entrance of Moore road off Highway 11B

Building Report
Four building permits were issued in June and July – $275.500.00.

DELEGATION

Mr. Ron Lauzon, Thundermen, was in attendance to discuss his Memorandum of Understanding.
The Clerk-Treasurer to request a legal opinion with this document before Council make a decision

BY-LAW

Motion 11-08-32 MOVED BY Susan Cote and SECONDED BY Cathy Marcella:
BE IT RESOLVED THAT By-Law No. 11-27 being a by-law to provide for the setting of rates and charges for water supply be read a first and second time. Carried.

BUSINESS ARISING FROM THE MINUTES

1. 2011 District Wide Mock Disaster
Chief Laitinen and some members of Council will participate in the 2011 District Wide Mock Disaster.

2. Animal Service Provider
The Clerk-Treasurer to prepare a Municipal Service Provider Agreement for Council’s review.
One animal was picked up and returned to the owner.

3. New Plow extended warranty
This matter to be deferred to February 2012.

4. Chitaroni Subdivision Development
Council reviewed the survey plans submitted. Council will visit the site prior to the next meeting and will review the road policy.

5. Hound Chute Dam – legal expenses

Motion 11-08-33 MOVED BY Pat Tresidder and SECONDED BY Susan Cote:
WHEREAS the Township of Coleman and the Town of Latchford have agreed to work together to appeal MPAC’s assessment of the Hound Chute Dam;
AND WHEREAS the communities have agreed to share legal fees equally;
BE IT RESOLVED THAT the Clerk-Treasurer be authorized to pay legal fees to Kemp Pirie to a maximum of $l,250.00 which represents 50% of $2,500.00. Carried.

6. Recycling Proposal
Council will revisit this matter after getting feedback from the Community Survey to be sent out to Coleman residents.

NEW BUSINESS
1. Conferences
The Refresher Budget Course
Municipal Alcohol Policy Workshop
NeORA Forum 2011
International Plowing Match

2. Tax Arrears Tenders
No tenders were submitted for “tax arrears properties”. The properties will be vested the Township. One company has expressed an interest in purchasing two of the properties. Council agreed to transferring these two properties for the price of taxes and legal fees after going through the Sale of Land Process.

COMMITTEE REPORTS

1. Finance
Councillor Marcella advised that she will meet with each department to review the 2011 budget to date.

2. Coleman Water Distribution System
Councillor Marcella advised the water bills are ready to go out. The Clerk-Treasurer will prepare a final report for the Coleman Water Distribution Project.

3. Tourism
Councillor Perry advised the playground equipment has been selected and will be ordered.
Mr. Jim Sanderson, Ministry of Natural Resources, was in the office to review the application for the upgrading of the Bass Lake Beach.
Smoke Detectors have been installed in each cabin.
Adverse test results were received from the Bass Lake Well – a second test has been submitted.

MOTIONS

Motion 11-08-34 MOVED BY Cathy Marcella and SECONDED BY Pat Tresidder:
BE IT RESOLVED THAT the Clerk-Treasurer be authorized to get a legal opinion regarding the Memorandum of Understanding provided by Thundermen. Carried.

Motion 11-08-35 MOVED BY Cathy Marcella and SECONDED BY Lois Perry:
BE IT RESOLVED THAT the Clerk-Treasurer be authorized to order playground equipment Model No. 8047 – cost $9,224.00 plus tax – this cost to be funded by the SARR funding. Carried.

Motion 11-08-36 MOVED BY Cathy Marcella and SECONDED BY Lois Perry:
BE IT RESOLVED THAT Council approves the Clerk-Treasurer’s report as presented. Carried.
Motion 11-08-37 MOVED BY Cathy Marcella and SECONDED BY PAT Tresidder:
BE IT RESOLVED THAT Council approves Mr. Brian Bigelow, Works Department, report as presented. Carried.

CORRESPONDENCE:
– Elk Lake Eco-Centre
– Classic Theatre
– Golf Tournament
– NE LHIN Minut
– FCM – News
– Ontario Good Roads Association
– Cobalt SMC Diggers Fun Day Report
– AMO – Watch File
– MFOA – Bulletin & Webinar
– Haz Mat – Headline News
– Kara Parisien – CWWA Bulletin
– Dig North
– Community Schools Alliance
– Turf & Recreation – Enews
– Ministry of Tourism and Culture – A guide to conserving heritage places of worship in Ontario Communities
– Literacy Council of South Temiskaming – 2011 Spelling Bee

ADJOURNMENT

Motion 11-08-38 MOVED BY Pat Tresidder and SECONDED BY Cathy Marcella:
BE IT RESOLVED THAT this meeting do now adjourn. Carried.

GENERAL ACCOUNTS

22996 Xerox Canada $20.00
22997 Cobalt Coleman Latchford & Area 500.00
22998 Steven Novacell July 15 – August 15 1250.00
22999 Cobalt Historical Society 1500.00
23000 Don Laitinen 49.50
23001 Wayne Hearn 189.90
23002 Kenneth Jones 50.00
23003 Temiskaming Municipal Bldg ($5927.20) in last month total
23004 Daryl Dufresne 250.00
23005 Hydro One 41.58
23006 NorthernTel 415.90
23007 Uniongas 78.94
23008 Dianne Desormeaux – July 2011 375.00
23009 Don Laitinen 74.25
23010 Canada Post 433.92
23011 Canada Post 58.20
23012 Brenda Brooks 77.12
23013 Petty Cash 112.52
23014 Steven Novacell 186.89
23015 Hydro One 1082.35
23016 Wayne Hearn 102.40
23017 Accuracy Environmental 39.55
23018 Accuracy Environmental 158.20
23019 Bluewave Energy/Mackey Fuel 390.71
23020 Brownlee Equipment 22.24
23021 Campsall Plumbing 372.90
23022 CIBC Visa 709.82
23023 City of Timmins 155.68
23024 CJT 290.69
23025 Claire Bigelow 370.34
23026 DSSAB 14954.97
23027 Fire Safety Distributions Ctre 541.27
23028 Flags Unlimited 351.12
23029 Grand & Toy 1015.72
23030 Gabbani Courier 79.90
23031 Grant Homje Hardware Bldg 529.21
23032 H2O on the Go 92.50
23033 Henderson Recreation Equipment 5378.80
23034 Home Improvement 256.14
23035 Hydro One 2485.57
23036 Kemp Pirie 216.96

GENERAL ACCOUNTS – con’t

23037 Kemp Elliott & Blaire 1695.00
23038 Lakeview Signs 907.39
23039 Lifesaving Society 171.45
23040 Mark’s Work Wearhouse 208.44
23041 Miller Minerals 143816.96
23042 Minister of Finance – Policing 3390.00
23043 Munisoft 880.10
23044 North Cobalt Flea Market 192.69
23045 NorthernTel Mobility 206.28
23046 Ontera 25.22
23047 Orkin PCO Services 67.80
23048 Pioneer Diesel Injection 280.48
23049 Prism Publishing 111.87
23050 Receiver General – Payroll Ded July 2011 10564.37
23051 Rona/Cashway 40.97
23052 Sirius Benefit Plans 3276.27
23053 Temiskaming Speaker 462.40
23054 TIME Ltd 694.22
23055 WSIB July 2011 1057.76
23056 Xerox Canada Ltd 317.85

Total $203628.28

___________________________ __________________________

CLERK-TREASURER MAYOR