August 12, 2013

Minutes of the Regular Meeting of the Council of the Township of Coleman held at the Council Chambers, 937907 Marsh Bay Road, Coleman Township, Ontario on Monday, August 12th, 2013 at 6:30 P.M.

There were present: Mayor: D. Cleroux

Councillors: S. Cote

C. Marcella

L. Neil

L. Perry

Works Foreman: B. Bigelow

Clerk-Treasurer: C. Bigelow

Deputation: TransCanada – John Van Der Put, Tammy Manz and Sheila Willis

Beautification Project – Sue Neilson and Ruth Ann McDonald

Present: Jim Patrick and John Gore

ADOPTION OF THE AGENDA

Motion 13-08-01 MOVED BY Lois Perry and SECONDED BY Cathy Marcella:

BE IT RESOLVED THAT Council approves the agenda for the regular meeting of August 12th, 2011 as presented: Carried.

DECLARATION OF CONFLICT OR PECUNIARY INTEREST

N/A

ADOPTION OF THE MIN UTES

Motion 13-08-02 MOVED BY Cathy Marcella and SECONDED BY Lisa Neil:

BE IT RESOLVED THAT the minutes of the following Council Meetings be adopted as distributed: Regular Meeting – July 29, 2013 Carried.

ACCOUNTS

Motion 13-08-03 MOVED BY Lisa Neil and SECONDED BY Susan Cote :

BE IT RESOLVED THAT THE General Accounts in the amount of $41,795.99 be passed and paid. Carried.

STAFF REPORTS

Works Department

Mr. Brian Bigelow is still waiting for quotes for the Plow/Garbage truck and Plow Truck

Motion 13-08-04 MOVED BY Lois Perry and SECONDED BY Cathy Marcella:

BE IT RESOLVED THAT Council approves the Works Department Report submitted by Mr. Brian Bigelow, as presented: Carried.

DEPUTATION

Beautification Project –

Ms. Sue Neilson presented a proposal for a beautification project at the junction of Coleman Road and Highway 11B. The Works Department will assist by removing mine rock and replacing it with black muck. The old sign will be removed, the fence painted and globe cedars and perennial flowers and shrubs will be planted.

BUSINESS ARISING FROM THE MINUTES

1 .Bass Lake Road / Private

The road will not be resurfaced beyond the public road. Private Landowners could share the cost of resurfacing the private road.

2. Sharp Lake Area Residents Association

– Request for notification – confirm refusal to notify them.

The agenda will be posted prior to each meeting. Councillor Lisa Neil will prepare a response to this request.

– Proposed Zoning By-Law Amendment

All interested parties will be notified prior to making a decision about the Zoning By- Law Amendment. A notice will also be placed in the newspaper.

3. Proposed Air Passenger Service – Earlton Airport

This matter is deferred for the present.

4. TCC Committee – ATV Raly

Motion 13-08-05 MOVED BY Cathy Marcella and SECONDED BY Lisa Neil:

BE IT RESOLVED THAT the Clerk-Treasurer be authorized to donate $200.00 toward the ATV Rally to cover the cost of prizes. The Rally will be held Saturday, September 21st, 2013. Carried.

NEW BUSINESS

1. Conferences – Northeastern Ontario Planning Technical Workshop

Ministry of Energy Consultation Energy Plan

Energy Manage Planning

Motion 13-08-06 MOVED BY Lois Perry and SECONDED BY Lisa Neil:

BE IT RESOLVED THAT the Clerk-Treasurer be authorized to attend the Northeastern Ontario Planning Authorities Technical Workshop October 22 and 23, 2013. Carried.

2. Lac Megantic

Motion 13-08-07 MOVED BY Cathy Marcella and SECONDED BY Lois Perry:

BE IT RESOLVED THAT the Clerk-Treasurer be authorized to donate $200.00 to the Corporation of Lac-Megantic to assist with recovery costs following the train disaster. Carried.

COMMITTEE REPORTS

1. Bass Lake

Councillor Perry reported on the last Bass Lake Committee meeting.

The Ontario Trillium Foundation Ribbon Cutting Ceremony went very well.

Capital Expenditures will be considered in 2014 for the replacement of major renovations.

CORRESPONDENCE

– Ontario Trillium Foundation – new post

– AMCTO – legislative express, Municipal Minute

– Temiskaming Health Unit – Annual Report 2012

– The Weekly Detour

– Alzheimer Society – response

– InfraCycle Fiscal Solution

– MCSCS – EMO Status Update

– CUI – update

– HazMat – update

– AMO – Risk Mgmt Symposium Registration, Watch File

– Power Authority – Municipal Engagement

– Accessibility Directorate of Ontario – Need to Know

– Ontario Trails Council – newsletter

– Ministry of Economic Development – Community Profiles

– Earlton-Timiskaming Regional Airport – reports

– The Working Forest

– OMEX – Call to Action

– MFOA – update

CONFIRMATORY BY-LAW

Motion 13-08-08 MOVED BY Lois Perry and SECONDED BY Cathy Marcella:

BE IT RESOLVED THAT By-Law No. 13-32 being a by-law to confirm certain proceedings of Council be read a first and second time. Carried.

Motion 13-08-09 MOVED BY Lisa Neil and SECONDED BY Susan Cote :

BE IT RESOLVED THAT By-Law No. 13-32 be read a third and final time and be passed and enacted. Carried.

IN CAMERA (CLOSED) SESSION

Motion 13-08-10 MOVED BY Lois Perry and SECONDED BY Cathy Marcella:

WHEREAS Section 239(2) states that a meeting or part of a meeting may be closed to the public if the subject Matter being considered is:

(a) personal matters about an identifiable individual, including municipal or local board employees;

(b) litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board;

© advice that is subject to solicitor-client privilege, including communications necessary for that purpose;

BE IT RESOLVED THAT Council agrees to reconvene in closed session at 7:20 p.m. to discuss the following matter; Duval’s

Building Inspections Carried.

Motion 13-08-11 MOVED BY Lois Perry and SECONDED BY Lisa Neil:

BE IT RESOLVED THAT Council agrees to reconvene in open session at 7:40 p.m. without a report. Carried.

Motion 13-08-12 MOVED BY Sue Cote and SECONDED BY Lisa Neil:

BE IT RESOLVED THAT Council approves the Administration Report submitted by the Clerk-Treasurer, as presented: Carried.

DEPUTATION

TransCanada

Mr. John Van Der Put, Ms. Tammy Manz and Ms. Sheila Willis were in attendance to make a presentation on the Energy East Project. The team provided a description of the project, the time lines and expected outcome. Only one of the pipes will be converted to oil transportation. Pumping Stations will be installed at 60 km intervals. Shut off valves will be in place at all sensitive locations. Open houses will be held throughout the process and all concerns will be addressed. Information can be obtain at energyeast pipeline.com.

Councillor Marcella updated Council regarding the Municipal Road Project. The Nipissing Road Guide Rails will be installed this Fall.

ADJOURNMENT

Motion 13-08-13 MOVED BY Lisa Neil and SECONDED BY Susan Cote:

BE IT RESOLVED THAT this meeting do now adjourn. Carried.

GENERAL ACCOUNTS

24856 Accuracy Environmental 90.40

24857 Bartlett’s Auto Electric Ltd 84.49

24858 Benson 708.03

24859 Campsall Electric 1,776.09

24860 Cathy Marcella 131.85

24861 CIBC 873.06

24862 City of Timmins 155.68

24863 Devost’s Valumart 26.62

24864 Dist Tim Sociat Services Ad Bd 17,556.00

24865 Gabbani Courier Service 35.24

24866 Grant Fuels Inc. 2,674.26

24867 Grant Home Hardware Building 584.94

24868 Hite Services Ltd 452.00

24869 Hydro One 3,169.29

24870 Jennifer Milroy 419.17

24871 Jill Koza 113.00

21872 Keitra Bradford 513.50

24873 Kemp Pirie 213.01

24874 Lakeview Signs 162.72

24875 Lifesaving Society 23.17

24876 Linde Canada Ltd 78.64

24877 Minister of Finance – MNR Fire Agreement 196.55

24878 Minister of Finance – OPP 4,486.00

24879 Northern Tel Mobility 262.22

24880 # 1 Auto Supplies 262.22

24881 Ontario Ass’n Fire Chiefs 565.00

24882 Owl Lite 1,784.77

24883 Phippen Waste Management 819.82

24884 Prism Publishing 55.37

24885 Staples 12.00

GENERAL ACCOUNTS continued

24886 Superior Propane 258.53

24887 Temiskaming Speaker 79.10

24888 Tina O’Reilly 113.00

24889 Temiskaming Office Pro 540.85

24890 Tri-Town Automotive Ind Supply 205.03

24891 Trina Breault 533.00

24892 Voided

24893 Wayne’s Garage 868.48

248.94 Zoe Koza 243.00

TOTAL $41,795.99

_____________________________________ ____________________________________

CLERK-TREASURER MAYOR