August 11, 2014

 Minutes – Draft Only REGULAR MEETING MINUTES August 11, 2014 _____________________________________________________________________________

 Minutes of the Regular Meeting of the Council of the Township of Coleman held at the Council Chambers, 937907 Marsh Bay Road, Coleman Township, Ontario on Monday, August 11th, 2014 at 6:30 P.M.

There were present: Mayor: C. Marcella

Councillors: S. Cote

L. Neil

L. Perry

Works Foreman: B. Bigelow

Clerk-Treasurer: C. Bigelow

Present: Mr, Kirk Gore

ADOPTION OF THE AGENDA 

Motion 14-08-01 MOVED BY Lois Perry and SECONDED BY Lisa Neil:

BE IT RESOLVED THAT Council approves the agenda for the regular meeting of August 11th, 2014 as presented – Addition Unfinished Business – Take the Lake Way

CCLT Carried.

DECLARATION OF CONFLICT OR PECUNIARY INTEREST 

Councillor Perry declared a conflict with matters dealing with The Speaker.

ADOPTION OF THE MIN UTES 

Motion 14-08-02 MOVED BY Lisa Neil and SECONDED BY Susan Cote :

BE IT RESOLVED THAT the minutes of the following Council Meetings be adopted as distributed: Regular Meeting – July 28th, 2014 Carried.

ACCOUNTS 

Motion 14-08-03 MOVED BY Susan Cote and SECONDED BY Lisa Neil:

BE IT RESOLVED THAT THE General Accounts in the amount of $189,634.72 be passed and paid. Carried.

STAFF REPORTS 

Works Department 

Mr. Brian Bigelow advised

– the road signs have been ordered

– The Dozer has been brought to the Waste Site and the Waste Site Attendant has been able to push back the dump – now in better order.

– Mr. Britt Herd, Mayor Cleroux and Mr. Bigelow will inspect Road A at Portage Bay Resort

– Fire Hydrant Training went well – there is a problem with pressure with 2 of the hydrants.

Mr. Bigelow will follow this up with the Company.

– All municipal roads have been graded and patched where required.

– Mr. Bigelow questioned whether he is considered a Foreman or Lead Hand – Council will discuss this and advise Mr. Bigelow

Motion 14-08-04 MOVED BY Lois Perry and SECONDED BY Lisa Neil:

BE IT RESOLVED THAT Council approves the Works Department Report submitted by Mr. Brian Bigelow, as presented: Carried. Minutes – Draft Only Continued (2) REGULAR MEETING MINUTES August 11, 2014 _____________________________________________________________________________ 

Continued (2)

Administration 

– The Clerk-Treasurer advised Road A will be inspected August 14th prior to taking it over.

– Mr. Jones will be requested to investigate a complaint about farm animals in a residential zone.

The Clerk-Treasurer will review the Animal Control By-Law.

– Chief Laitinen advised a Hydrocarbon course will be held by the Fire Marshal Office on September 19th, 20th and 21st, 2014

Motion 14-08-05 MOVED BY Lisa Neil and SECONDED BY Susan Cote:

BE IT RESOLVED THAT Council approves the Administration Report submitted by the Clerk-Treasurer, as presented: Carried.

BY-LAWS 

Motion 14-08-06 MOVED BY Lois Perry and SECONDED BY Lisa Neil:

BE IT RESOLVED THAT By-Law No. 14-19 being a by-law to provide for a date for an advanced poll to be held prior to voting be read a first and second time. Carried.

Motion 14-08-07 MOVED BY Lisa Neil and SECONDED BY Susan Cote:

BE IT RESOLVED THAT By-Law No. 14-19 be read a third and final time and be passed and enacted Carried.

Motion 14-08-08 MOVED BY Lisa Neil and SECONDED BY Lois Perry:

BE IT RESOLVED THAT By-Law No. 14-20 being a by-law of the Township of Coleman to regulate the removal of topsoil, the placing or dumping of fill and the alteration of grades of land be read a first and second time. Carried.

Motion 14-08-09 MOVED BY Lisa Neil and SECONDED BY Lois Perry:

BE IT RESOLVED THAT By-Law No. 14-20 be read a third and final time and be passed and enacted. Carried.

Motion 14-08-10 MOVED BY Lois Perry and SECONDED BY Lisa Neil:

BE IT RESOLVED THAT By-Law No. 14-22 being a by-law to authorize the sale of land to Erica Ouellette be read a first and second time. Carried.

Motion 14-08-11 MOVED BY Lisa Neil and SECONDED BY Susan Cote:

BE IT RESOLVED THAT By-Law No. 14-22 be read a third and final time and be passed and enacted. Carried.

Motion 14-08-12 MOVED BY Lisa Neil and SECONDED BY Susan Cote:

BE IT RESOLVED THAT By-Law No. 14-23 being a by-law to authorize the sale of land to Richard & Henrietta Green be read a first and second time.

Motion 14-08-13 MOVED BY Lois Perry and SECONDED BY Lisa Neil:

BE IT RESOLVED THAT By-Law No. 14-23 be read a third and final time and be passed and enacted. Carried.

Motion 14-08-14 MOVED BY Susan Cote and SECONDED BY Lisa Neil:

BE IT RESOLVED THAT By-Law No. 14-23 being a by-law to authorize the sale of land to James Birtch be read a first and second time. Minutes – Draft Only REGULAR MEETING MINUTES August 11, 2014 _____________________________________________________________________________

Motion 14-08-15 MOVED BY Lois Perry and SECONDED BY Susan Cote

BE IT RESOLVED THAT By-Law No. 14-23 be read a third and final time and be passed and enacted. Carried.

Continued (3)

BUSINESS ARISING FROM THE MINUTES 

Ontario Northland – Bass Lake Crossing

Acting Mayor Marcella read a letter from Ontario Northland dated August 5th, 2014. The letter was tabled for the next regular meeting.

Take the Lake Way

Councillor Perry advised signs will be erected in the near future along Highway 11B. The larger signs will be installed in September at the headframe for the Southern end and at the cow for the North end – signs will include a map. Two billboards will be erected further South and further North in due time.

ATV Rally

A meeting was held recently with the Committee. The Rally will be held September 20th from Coleman Township. Tickets are now available. A Temagami Resident is proposing a future three day event.

NEW BUSINESS 

Conferences – Energy East Pipeline Open House – August 26th, 2014 at Riverside Place

Grant Writing Workshop – August 13th, 2014 in Sturgeon Falls.

Motions 

– Temiskaming Speaker – Business Card Directory 

Motion 14-08-18 MOVED By Lisa Neil and SECONDED BY Susan Cote:

BE IT RESOLVED THAT the Clerk-Treasurer be authorized to purchase an ad in the Business Card Directory – $98.00. Carried.

– Power Dam Compensatory Payment – Mun. Wawa

Town Latchford

Motion 14-08-16 MOVED BY Susan Cote and SECONDED BY Lisa Neil:

WHEREAS The Province of Ontario introduced Bill 14, Building Opportunity and Securing Our Future Act (Budget Measures) which proposes to phase down or decrease the compensatory payment program for hydro-electric stations, poles and wires by 23.53% by 2017, starting in 2015;

AND WHEREAS the compensatory payment program is punitive and financially crippling to the Municipality of Wawa;

BE IT RESOLVED THAT The Township of Coleman fully supports the Municipality of Wawa’s opposition to the changes to the Power Dam Special Payment Program which would result in lower revenue to Municipalities hosting hydro-electric generating stations (power dams). Carried.

Ministry of Municipal Affairs – report 

Motion 14-08-17 MOVED BY Lois Perry and SECONDED BY Lisa Neil:

WHEREAS the Province of Ontario introduced Ontario Regulation 284/09 (O. Reg. 284/09) that allows municipalities to exclude from its annual budget estimated expenses related to the following:1)Amortization,

2)Post-employment benefits Minutes – Draft Only REGULAR MEETING MINUTES August 11, 2014 _____________________________________________________________________________

3)Solid Waste landfill closure and post-closure

AND WHEREAS the regulation requires that the municipality report on the impact f these excluded costs and, before adopting a budget for the year that excludes any of the expenses listed above, Council must adopt the report by resolution;

BE IT RESOLVED THAT The Township of Coleman approves the 2014 proposed budget and associated tax levy excluding the following: Amortization expense: $237,501.00. Carried.

Continued (4)

NEW BUSINESS continued

Ministry of Northern Development & Mines – Biological Study

Acting Mayor Marcella read the covering memo to the report titled: A Chemical and Biological Study to Assess the Receiving Waters in the Cobalt Area, Ontario. The Clerk-Treasurer to download the report for the next meeting of Council.

Northern Tel – Proposed Pole and Anchor at Gillies Lake along Hwy 11B

Council reviewed a request from Northern Tel, L.P. for permission to relocate a pole and anchor to the Township of Coleman’s property along Highway 11B at Gillies Lake. Mr. Bigelow will investigate the site and report to Council.

Cobalt Solar Project

Council discussed the Cobalt Solar Project which includes a site at Sharpe Lake Park consisting of 3.8 hectares in size as reported in the Weekender on August 8th, 2014. Copies of the November 5th, 2012 motion and minutes notes were distributed to Council for their review.

COMMITTEE REPORTS 

Bass Lake Committee 

Councillor Perry advised the Summer has been going relatively well. Ms. Laura Landers did an artist rendering of the future gazebo/lifeguard shack which will be used to apply for funding later this year.

Planning & Development 

The Earlton Airport is operating in a deficit position. All efforts are being made to improve the activity at the airport. The hanger is up for sale.

Public & Safety 

Councillor Cote question if the Township of Coleman has guidelines for campgrounds. Chief Laitinen will be requested to check all trailer parks for fire safety.

Finance 

The Clerk-Treasurer presented the July monthly financial report.

CORRESPONDENCE 

– AMCTO – Municipal Minute, Legislative Express

– AMO – Watch File, Policy Update

– Brian Mergelas – Companies in Growth Mode

– Cleantech Canada – update

– HR Advantage – newsletter

– HazMat – update

– Lancaster House – Human Rights & Workplace Privacy

– MFOA – newsletter

– MPAC – news

– Municipal World – news

– Recycling Product – news Minutes – Draft Only – The Working Forest REGULAR MEETING MINUTES August 11, 2014 _____________________________________________________________________________

– Share the Road – news

– The Weekly Detour – newsletter

– Real Estate Lawyers – Planning Act

– Health & Safety & Workplace Safety and Insurance Conference

– The Working Forest

Continued (5)

IN CAMERA (CLOSED) SESSION 

Motion 14-08-19 MOVED BY Lois Perry and SECONDED BY Lisa Neil:

WHEREAS Section 239(2) states that a meeting or part of a meeting may be closed to the public if the subject matter being considered is:

(a) personal matters about an identifiable individual, including municipal or local board employees;

(b) a proposed or pending acquisition or disposition of land by the municipality or local board;

(c) advice that is subject to solicitor-client privilege, including communications necessary for that purpose;

BE IT RESOLVED THAT Council agrees to reconvene in closed session at 7:55 p.m. to discuss the following matter: Offer of Purchase – Leis

Legal Opinion – Sharp Lake Park

Chitaroni Subdivision Carried.

Motion 14-08-20 MOVED BY Lois Perry and SECONDED BY Lisa Neil:

BE IT RESOLVED THAT Council agrees to reconvene in open session at 8:40 p.m. without a report. Carried.

CONFIRMATORY BY-LAW 

Motion 14-08-21 MOVED BY Lois Perry and SECONDED BY Lisa Neil:

BE IT RESOLVED THAT By-Law No. 14-21 being a by-law to confirm certain proceedings of Council be read a first and second time. Carried.

Motion 14-08-22 moved by Lisa Neil and SECONDED BY Susan Cote:

BE IT RESOLVED THAT By-Law No. 14-21 be read a third and final time and be passed and enacted. Carried.

ADJOURNMENT 

Motion 11-10-36 MOVED BY Lisa Neil and SECONDED BY Susan Cote:

BE IT RESOLVED THAT this meeting do now adjourn. Carried.

GENERAL ACCOUNTS 

25737 – Accuracy Environmental 93.23

25738 – Acklands Inc. 390.58

25739 – Benson 39.98

25740 – CGIS Centre 796.65

25741 – CIBC 410.82

25742 – City of Timmins 180.03

25743 – Cleanconnect 244.05

25744 – Dist Tim Social Services Ad Bd 16,248.00

25745 – Ebert Welding Ltd 5.92 Minutes – Draft Only 25751 – H2O on the Go 59.50 REGULAR MEETING MINUTES August 11, 2014 _____________________________________________________________________________

25746 – ECO-Logix 3,121.31

25747 – EXP Geomatics Inc. 6,146.56

25748 – Fountain Tire s 80.50

25749 – Gabbani Courier Service 68.40

25750 – Grant Fuels Inc. 2,651.10

25751 – H2O on the Go 59.50

25752 – Hydro One 4,193.35

25753 – James Lathem Excavating Ltd 211.88

25754 – Jennifer Milroy 61.25

25755 – Johnson’s Fire Services Inc. 254.25

25756 – Linde Canada Ltd. 91.75

25757 – Minister of Finance – OPP 4,926.00

25758 – North Cobalt Flea Market 223.02

25759 – Northern Tel Mobility 181.15

25660 – OMERS 5,148.92

25761 – Phippen Waste Management 819.82

25762 – Pitney Bowes 1,276.25

25763 – Receiver General – Payroll Ded 10,683.67

25764 – Red Stallion 84.64

25765 – Eng Public – Ontario North- 63,622.79

25766 – French Public 5,629.36

25767 – English Sep Northeastern 15,945.60

25768 – French Sep Conseil Scholaire 37,191.81

25769 – Staples 174.97

25770 – Stokes International 819.42

25771 – Stone Company Ltd 649.38

25772 – Superior Propane 385.52

25773 – Tammy Ramsay 113.00

25774 – Techknowledgy Office Pro 82.03

25775 – TJ Adshead Electrical 2446.20

25776 – Township of Coleman 34.10

25777 – Tri Town Automotive Ind Supply 178.52

25778 – Trina Breault 113.00

25779 – voided

25780 – Wayne’s Garage 2,576.98

25781 – Workplace Safety & Ins Bd 979.46

TOTAL $189,634.72 

_____________________________________ ____________________________________

CLERK-TREASURER MAYOR